Payroll Coordinator

Job Description:

Payroll Coordinator

Description

The Position

The City of Riverside, Finance Department, is accepting applications for the position of Payroll Coordinator to fill one (1) vacancy in the Payroll Division. The eligibility list established may be used to fill the current and/or upcoming vacancies within this classification for up to six (6) months.

Under general supervision of the Payroll Supervisor, the Payroll Coordinator performs a wide range of professional-level payroll and financial duties related to the centralized processing and maintenance of the City’s payroll. This position is responsible for ensuring accurate and timely processing, review, reconciliation, and distribution of payroll, as well as compliance with applicable laws, regulations, labor agreements, and City policies.

Work Performed

Duties may include, but are not limited to, the following:

• Coordinate, review, and oversee daily payroll processing activities to ensure accuracy, timeliness, and compliance with applicable laws, policies, and labor agreements.
• Review and process complex payroll transactions, including merit increases, new hires, transfers, salary adjustments, retroactive pay, supplemental payrolls, manual checks, and separation payoffs.
• Analyze and audit payroll records, personnel actions, and system entries to ensure correct application of earnings, deductions, taxes, benefits, CalPERS and other retirement contributions.
• Process biweekly payroll tax payments; manage garnishments, deferred compensation, and union deductions; and report contributions to the City’s 457 and 401(a) plan providers.
• Prepare, file, and reconcile quarterly tax filings; compile year-end payroll reports; and coordinate year-end payroll processing and reporting requirements with external agencies.
• Interpret and apply payroll-related laws, regulations, policies, and labor agreements; respond to payroll inquiries; and provide guidance to employees, departments, and management.
• Process employment verifications and respond to requests from internal departments and external agencies.
• Prepare journal entries for payroll accruals, compensated absences, and other assigned tasks related to year-end processes; and reconcile the general ledger accounts for the City’s year end auditor.
• Provide technical guidance and training support to payroll staff to promote accuracy, consistency, and professional development and serve as back-up for staff as needed.
• Serve as a lead resource and point of contact for payroll issues as necessary .
• Maintain confidentiality of payroll and employee information.

• Perform related duties as assigned.

Qualifications

Education:
Associate’s degree from an accredited college or university in business/public administration, accounting, finance or a closely related field.
Two (2) years of professional experience may substitute for the required education on a year-for-year basis.

Experience:
Three (3) years of increasingly responsible experience performing payroll or accounting duties.

Highly Desired Qualifications:

• Payroll experience with a public agency
• Experience with public-sector pension reporting
• Experience training payroll staff
• Strong analytical skills and attention to detail

Selection Process

DOCUMENTS REQUIRED AT THE TIME OF APPLICATION:
1) Completed Employment Application
2) Completed Supplemental Questionnaire

FOR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE: ( Application Guide).

The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification.

IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS:

If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment.

Positions that require, or may require, a California Commercial Driver’s License are considered Safety Sensitive and are monitored by the U.S. Department of Transportation. Any candidate being considered for a Safety Sensitive position must submit authorization forms to the City immediately upon request to begin the pre-employment process.

It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment.

Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/ physical examination .

NOTE : The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list.

EDUCATIONAL REQUIREMENTS:

Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university.

Education obtained outside the United States (US) require one of the following options:
An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/ . An advanced-level degree from an accredited US college or university.

All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement.

THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.

Professional - Benefit Level II includes Senior Management, Management and Professional Classifications (Exempt)

The City offers an attractive benefits package, the central provisions of which are as follows:

• Retirement for Classic Members - For employees hired after 1/1/2013 who are CLASSIC MEMBERS of California Public Employees' Retirement System (CalPERS) or a reciprocal agency as of 12/31/12 and have not been separated from service from such agency for six months or more, the retirement benefit shall be 2.7 % @ age 55; 3-year final compensation. The required employee contribution is 8%. The City does not participate in Social Security; thus, employees do not bear this additional 6.2% expense.
• Retirement for New Members - For employees hired 1/1/2013 or later and who ARE NOT a member of the California Public Employees' Retirement System (CalPERS) or a reciprocal agency as of 12/31/12, or those who have been separated from a public agency which contracts with CalPERS or a reciprocal agency for six months or more, the retirement benefit shall be 2% at age 62; 3 year final compensation. The required employee contribution is 50% of the normal cost. And is subject to change per CalPERS every fiscal year. The City does not participate in Social Security; thus, employees do not bear this additional 6.2% expense.
• Health Insurance - The City offers six health insurance plans and contributes up to $1,734 per month for HMO plans (family coverage).
• Dental Insurance - The City provides three dental insurance plans and contributes up to $45 per month.
• Vision Insurance - The City provides vision coverage through Vision Service Plan (VSP) for employees and their dependents that are enrolled in medical coverage.
• Life Insurance - The City provides and pays for term life insurance with accidental death and dismemberment equal to two times the annual salary rounded to the next highest $1,000 (up to $700k) plus AD&D. Additional Life Insurance is available and voluntary for employee and eligible dependents (up to $300k).
• Deferred Compensation - The City contributes $100 per month with a minimum employee contribution of $12.50 per check. Participation in the deferred compensation plan is optional.
• Leave Benefits - Includes all the typical vacation leave, sick leave, bereavement leave, and holiday benefits.
• Flexible Spending Account - The City offers a Health Care and Dependent Care Flexible Spending Plan for optional participation.
• Long Term Disability - The City offers optional enrollment in the Long-Term Disability Plan.
• LegalEase Plan - Optional legal services plan for employees and eligible dependents.
• Critical Illness Plan - Optional critical illness insurance plan for employees and eligible dependents.
• Vacation Accrual - 0-9 yrs. = 144 hrs., 10+ yrs. = 184 hrs.
• Administrative Leave - 64 hrs per fiscal year.

For additional benefits information, please visit the following website: https://www.riversideca.gov/human/employee-hub/benefits/about-1

For part-time, benefitted positions the insurance and other benefits (leave accruals, holidays, etc.) are pro-rated based on ½ or ¾ time status.

Closing Date/Time: 3/1/2026 11:59 PM Pacific

Salary:

$88,536.00 - $107,604.00 Annually