Chief Fiscal Officer

Job Description:

Chief Fiscal Officer

Description

Statement on Remote Work Policy - Mono County, California

“Mono County does not permit fully remote positions. All employees are required to perform their job duties in person at their designated work location(s) to ensure compliance with Mono County policies, state labor laws, applicable tax regulations, and operational requirements. Requests for intermittent remote work may be considered on a case-by-case basis at the discretion of the Department Head, with approval from the County Administrative Officer (CAO).”

Description

About the role
Under the general direction of the Department Director, this position plans, directs, manages and administers the fiscal, budgetary, and other administrative operations of a large multi-divisional department; directs, organizes and manages fiscal and administrative services operations, programs and activities including areas such as budget development, fiscal oversight and administrative services operations, contract administration, grants management, purchasing/procurement, personnel functions, information technology, legislative and regulatory compliance, facility and fleet management; actively participates as a member of the Department leadership team and participates in strategic planning, policy development, and legislative analysis; serves as a Department liaison to a variety of internal and external contacts.

DISTINGUISHING CHARACTERISTICS
The Chief Fiscal and Administrative Officer is in an at-will position. This position recognizes and is distinguished by its capacity to provide full line and functional management for activities and employees within fiscal and administrative business units. The incumbent provides a variety of highly complex professional accounting work and serves as the advisor to the Department Director on complex financial, budgetary, administrative, personnel and other relevant administrative functions.
This position is distinguished from lower-level reporting staff and supervisors by the scope, size and complexity of its purview. It is further distinguished in that it has full second-line, Department-wide fiscal and administrative oversight.
The responsibilities of this position require comprehensive knowledge and expertise in the delivery of the multi-faceted funding sources and policy requirements within the specific department umbrella, a high level of initiative, independent judgment and discretion, as well as strong and effective management and leadership skills.

SUPERVISION RECEIVED AND EXERCISED:
Exercises direct supervision over assigned supervisors and staff.

Examples of Duties

ESSENTIAL DUTIES AND RESPONISBILITIES (The following is used as a partial description and is not restrictive as to duties required.)

• Serve as an executive team member.
• Develop, initiate and implement departmental budget, fiscal and administrative policies, procedures and systems.
• Participate in the identification and allocation of fiscal, staffing, and material resources; and contribute to the problem solving, decision-making, and planning of the Department.
• Plan, direct and manage multiple and complex budgetary operational services and functions funded by and responsible to multiple funding agencies and/or revenue sources as well as the County organization.
• Communicate with and report to external agencies, governing boards, and/or special districts.
• Plan, organize, coordinate, and direct the administrative functions, programs, activities, and operations of the Department.
• Formulate policies and procedures concerning activities of the Department.
• Establish and maintain goals, objectives, and plans for carrying out the functions of the Department.
• Prepare and present budget reports and updates to the Department Director and executive team and provide guidance as the department-recognized subject matter expert of fiscal and associated administrative functions as requested.
• Direct, oversee, and participate in the development of the Department’s work plan for assigned functions.
• Assign work activities, projects, and programs; monitor workflow.
• Review and evaluate work products, methods, and procedures.
• Supervise, participate in and ensure the development and administration of department budgets.
• Direct the forecast of additional funds needed for staffing, equipment, materials, and supplies.
• Monitor and approve expenditures; implement adjustments, as appropriate.
• Directly, or through Department supervisorial staff, select, train, motivate, and evaluate personnel.
• Provide or coordinate staff training.
• Work with employees to correct deficiencies.
• Develop and implement plans and procedures to enhance revenue from State, Federal, fee, and other funding sources as appropriate.
• Direct, oversee, and coordinate fiscal activities with appropriate State and Federal agencies/funding sources.
• Establish and maintain liaison with representatives of State, Federal, and local agencies, and associations and commissions as requested by the Department Director.
• Build and maintain positive working relationships with coworkers, other County employees and managers, outside agencies, and community members and groups, utilizing accepted principles of effective customer service.
• Analyze and evaluate program results as related to objectives and policy guidelines.
• Review program funding needs, formulate budget guidelines, and control program activities within budgetary limits or policies.
• Provide senior executive leadership input with the preparation of annual Department budgets; justify fund requests and staff allocations; ensure that the budget is administered within Board of Supervisors approved expenditure and revenue levels as requested by the Department Director.
• Make public presentations before the Board of Supervisors, professional organizations, or public groups to provide information on Departmental budget and fiscal status.

Knowledge of:

• Principles and practices of County-wide operations and County administration and organization.
• Principles and practices of County Departmental Budget development, preparation, monitoring and expenditure control.
• Pertinent Federal, State, and local laws, codes and regulations including those governing County policy.
• Organizational and management practices as applied to the analysis, evaluation, development, and implementation of the administrative and financial operational needs of the Department.
• Advanced principles and practices of budget planning, preparation and implementation including financial forecasting and analysis.
• Advanced principles and practices of public and business administration with emphasis on fiscal and contract administration, personnel matters, grant oversight, purchasing, information technology, legislative and regulatory compliance.
• Program development, analysis, and evaluation of programs, policies and operational needs.
• Principles and practices of personnel administration, effective management, supervision, and training.
• Principles and procedures associated with hiring, evaluating, training, and disciplining employees.
• Organization and management practices as applied to analysis and evaluation of programs, policies, and operational needs.
• Communication, teambuilding, motivation, mentoring, and conflict resolution.
• Intergovernmental relationships and regulations affecting community service delivery.

Ability to:

• Plan, direct, interpret, and evaluate the administration and operations of the County Department.
• Analyze and interpret complex fiscal, administrative and regulatory data, provide and evaluate alternatives and adopt effective courses of action.
• Select, orient, supervise, and evaluate subordinate Departmental personnel.
• Plan, direct, and coordinate the work of others.
• Develop and provide effective training.
• Establish and execute Department policies and procedures.
• Develop and implement short and long-range Department goals and objectives.
• Successfully monitor and administer multiple programmatic budgets and expenditures.
• Analyze situations accurately and take effective action.
• Prepare and present clear and concise correspondence, reports, and recommendations.
• Communicate effectively both verbally and in writing.
• Work cooperatively with other employees.
• Establish and maintain cooperative working relationships with staff, other Departments and agencies, the private sector, and the public.
• Work effectively and compassionately with various cultural and ethnic groups in a tactful and respectful manner.
• Use standard office computers for word processing and spreadsheets.

Typical Qualifications

TRAINING AND EXPERIENCE

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Four (4) years of increasingly responsible experience in County Departments, including two (2) years of significant administrative managerial experience working in a public agency.Equivalent to a bachelor's degree from an accredited college or university with major course work in finance, accounting, economics, public administration, or related field.


SPECIAL REQUIREMENTS

Possession of a valid driver's license.

Travel within and outside Mono County may be required for meetings and training.

TYPICAL PHYSICAL REQUIREMENTS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds. Ability to operate an automobile. Reasonable accommodation will be made for individuals on a case-by-case basis.

TYPICAL WORKING CONDITIONS

Work is performed in office environment; frequent driving to different locations throughout the County; continuous contact with other staff and the public.

Mono County Summary of Benefits

The following information is intended to provide a summary of benefits and does not include full details of coverage. Service limitations and restrictions may apply depending on coverage levels and services rendered.

Pay Periods and Payroll Deductions
County employees are paid on a bi-weekly basis, which consists of 26 pay periods per year. Payroll deductions including medical and most voluntary deductions will occur on a semi-monthly basis or 2 times per month. Retirement contributions will always be deducted on all 26 pay periods.

Medical Mono County Contracts with CalPERS
To provide health insurance for its employees and currently offers several Preferred Provider (PPO) Plans which are administered by Anthem Blue Cross. Employees have the option to choose from PERS Gold, PERS Platinum, and PORAC. The PORAC Plan is currently only available to members of the Safety group employee's. Medical plan costs vary based on the plan and coverage you select. The employee and the County share the cost of the plan, which is deducted on a pre-tax basis. The employee’s cost is in accordance with the applicable Memorandum of Understanding with each bargaining group. For more information regarding health plans, please visit: https://www.calpers.ca.gov/page/active-members/health-benefits/plans-and-rates

Dental Mono County
Offers a self-insured dental plan administered by Delta Dental of California and currently offers the following benefits:
•$1,100.00 each year towards your dental coverage if you choose an in-network Delta DentalPPO Dentist.
•$1,000.00 each year towards your dental coverage if you choose and out-of-network orNon-Delta Dental PPO Dentist.
•Diagnostic and preventative coverage of 70 - 100 % of contracted allowance (based onlength enrolled in the plan and dentist visit of at least once per year).
•Major services are covered at 50% of the contracted allowance.
Currently Dental coverage is provided to eligible Mono County employees at 100% employer paid.

Vision
Vision Service Plan is our Vision Insurance provider. Our plan is VSP Signature. Benefits include:
•well/vision exam every 12 months, carries a $10 copay.
•$160 allowance for frames and 20% off amount over allowance.
•$180 allowance for contacts and contact lens exam and 15% off contact lens fitting andevaluation. Currently Vision coverage is provided to eligible Mono County employees at 100% employer paid.

Basic Life Insurance
Administered by Voya Mono County Employees are entitled to Life Insurance and Accidental Death and Dismemberment.
Mono County also offers coverage to employee’s spouse and dependents. Life Insurance is administered by Voya Insurance.
•Coverage for General Employees is $5,000.00
•At-Will/Elected Employees/Paramedic Coverage is $50,000.00
•Coverage for Employee’s Spouse is $1,000.00
•Coverage for Employee’s Children is also $1,000.00
•Coverage for Employee’s Children under six months is $100.00
Currently Basic Life coverage is provided to eligible Mono County employees at 100% employer paid.
Supplemental Life Insurance - Administered by Voya
Employees have the option of enrolling in a Supplemental Life insurance policy for themselves, their spouse and any dependent children. This policy is purchased by the employee with rates based on the age group at the time of enrollment.
Supplemental life insurance coverage can be enrolled in the first 31 days of employment without proof of good health, after 31 days proof of good health is required. Amounts available are as follows:
•For Employee up to $150,000 (guaranteed issue) or up to $500,000 with proof of goodhealth
•For Spouse up to $50,000.00 and for the Employee’s Children for $10,000.00.

Flexible Spending Accounts and Optional Insurances
Provided by WORKTERRAFlexible Spending Accounts for medical reimbursement and dependent care are available through a Section 125 account administered by WORKTERRA. These accounts allow you to contribute pre-tax dollars to help pay for eligible medical and dependent care expenses.

Mono County Deferred Compensation 457/401(a) Plan
The County provides deferred compensation plan through Internal Revenue Code Section 401(a) Employees have the option to sign up for the 457-deferred compensation plan and contribute up to the maximum amount allowed by the IRS. If the employee contributes a total of 1-3% of their pre-tax salary, the County will match those contributions up to a maximum of 3% into a 401 (a) plan under the employee’s name. The employee may direct the investment of all contributions in accordance with the options or limitation provided by the 401(a) Plan.

CalPERS Retirement Benefits and Contributions
Mono County contracts with CalPERS for your retirement plan. Your retirement plan is a defined benefit plan determined by a set formula which uses your years of service, age at retirement, and highest one or three years of service. The Plan is funded by contributions from the employee, the County and investments from plan assets.

Mono County has a Local Miscellaneous group and a Local Safety group.
Your benefit formula will fall within one of these two groups
Most new members will fall within the new Pension Reform Formulas of 2 @ 62 for Miscellaneous & 2.7 @ 57 for all Safety Group. However, if you do have prior membership you may be eligible for the formulas that were in place on December 31st 2012, before Pension reform went into place. Our pre-pension reform formulas are:
Local Miscellaneous Group = 2.5% @ 55
Local Safety - Sheriff = 3% @ 55
Local Safety - Fire = 2% @ 50
Local Safety - County Peace Officer = 3% @ 50
Find out all about your CalPERS benefits at www.calpers.ca.gov

AFLAC - Optional Insurance Provider
Mono County contracts with a Local Representative who provides our employees with the opportunity to enroll in several different policies offered by AFLAC, to include; Cancer, Critical Care, Hospital, Accident, Disability, intensive Care. New employees can enroll within the first 30 days of employment; all other transactions are done during open enrollment each year.

EAP - Employee Assistance Program
Mono County offers two different Employee Assistance Programs through Trindel Insurance Fund and Voya. Both programs include counseling and telephone consultation services addressing a variety of personal topics to promote a healthy family and work life balance.

Mono County Wellness Program
Mono County offers a discounted rate, as well as $25 towards Membership to local health clubs at the Double Eagle in June Lake or Snowcreek Athletic Club and The Body Shop in Mammoth Lakes.
For employees living or working in Bridgeport, there is a County maintained facility in the Bridgeport Memorial Hall that employees have access to for a small one-time fee of $10.00

SICK & VACATION
Sick - (Unless an applicable collective bargaining agreement provides otherwise)
Eligible employees will accrue sick leave at the rate of 12 sick days per year. Permanent part-time employees accrue sick leave on a prorated basis.
Vacation- (Unless an applicable collective bargaining agreement provides otherwise)
Eligible employees shall be entitled to accrue vacation leave with pay for each year of full-time service as follows:
Initial employment ----------------------------------10 days vacation per year
After three years of continuous service------15 days vacation per year
After ten years of continuous service--------17 days vacation per year
After fifteen years of continuous service---19 days vacation per year
After twenty years of continuous service--20 days vacation per year

Permanent part-time employees accrue vacation on a prorated basis.

Mono County Holidays
Most all bargaining groups recognize 13 Holidays as outlined in the Mono County Policies and Procedures and Personal Holidays according to your specific MOU (Memorandum of Understanding) according to your represented group.

“Welcome to Mono County - A great place to live and work!!”

Salary:

$122,803.20 - $149,281.60 Annually