Administrative Specialist I/II

Job Description:

Administrative Specialist I/II

Description

The Tulare County Health & Human Services Agency (HHSA) is currently recruiting for the Administrative Specialist I/II position. Assignments may span Public Health, Behavioral Health, and Human Services, with the current vacancy in Human Services and Behavioral Health. These positions provide essential support to ensure the efficient management of daily agency operations by performing a variety of crucial tasks, including preparing, processing, and overseeing personnel and financial processes, as well as developing and maintaining databases and reports. The successful candidate must demonstrate a high level of expertise in project management, reporting, data analysis, data communication, and effective written and oral communication.

Administrative Specialist I is a journey-level position in the Administrative Specialist Series. This position supports critical agency functions by regularly conducting research, analyzing and presenting data, and providing recommendations that influence financial, operational, and personnel decisions. Key responsibilities include oversight, coordination, and processing of budgetary, logistical, and staffing requirements; program and project management; community and media relations; and recruitment. This role requires significant adaptability, sound judgment, and strict confidentiality when handling sensitive information. Incumbents must demonstrate initiative, professional integrity, and effective communication skills while maintaining a high standard of civility in all interactions. Strong initiative, professional integrity, and effective communication are essential.

Administrative Specialist II is an advanced role that works closely with HHSA Directors and executive leadership on complex, cross-divisional issues involving funding, resources, and facilities. Assignments often span multiple branches and require strict adherence to county policies, agency priorities, and the County Strategic Plan. Errors in this role carry significant consequences, as the information, analysis, and recommendations provided directly influence HHSA’s financial, operational, legal, and personnel matters affecting facilities, employees, clients, and the public. Responsibilities include recommending funding, staffing, and facility allocations while ensuring compliance with established guidelines. The position demands exceptional flexibility, initiative, and professional judgment to coordinate functions across teams and stakeholders. Absolute discretion and integrity are essential to safeguard confidential and time-sensitive information.Incumbents must also uphold a high standard of civility in all professional interactions. Additionally, incumbents may mentor, train, or supervise Administrative Specialist I staff and contribute to areas such as budgeting, program management, community and media relations, and facilities oversight.

Typical Duties

Key Responsibilities

• Successfully manage multiple simultaneous project or program implementations, ensuring project timelines are met and ensuring client and/or partner issues are addressed.

• Compile information, prepare formal reports, and make written and oral presentations.

• Write and coordinate the adoption of policies and procedures to implement organizational, program, and/or service changes.

• Prepare graphs, charts, and spreadsheets using a variety of personal computer applications.
• Prepare, present, and monitor the monthly financial activities the branch and the individual unit budgets.

• Evaluate the achievement of program goals and objectives.

• May supervise, train, and maintain standards of practice and evaluate employee performance and competency.

• May serve as Branch or Agency spokesperson in media requests for information, including participating in videotaped and telephone recorded interviews with the media.

• May plan, develop, coordinate, and implement media strategies to disseminate branch or agency information.

• May prepare, review, and edit releases, newsletters, publications, and public service announcement scripts to communicate with people from various educational and socioeconomic backgrounds.

• May represent the Agency or branch before the Board of Supervisors, public organizations, on State and community committees, task forces, and advisory boards.

• Write grants to enhance HHSA initiatives in collaboration with community partners and stakeholders.

• Provide a higher level of administrative strategic planning and support in the coordination and implementation of highly complex Agency projects.

Minimum Qualifications

Required Qualifications as Administrative Specialist I

Candidates must meet the qualifications listed below by the application deadline .

Education:

• Graduation from an accredited college or university with a bachelor’s degree in business or public administration, organizational development, accounting, finance, economics, marketing, health administration, public health, social services administration, psychology, sociology, clinical management, computer science, or a closely related field.

Experience:

• One year of professional administrative work involving planning, coordinating, and evaluating projects and services; OR
• One year of progressively responsible staff experience in budget preparation and management of complex and specialized financial accounting, technical, or statistical work; OR
• One year of experience in graphic and commercial arts with extensive use of freehand and computer-generated imagery in the creation of and the pre- and post-production of print, digital, and web media; OR

• One year of increasingly responsible experience in journalism, communication, or public relations; OR
• One year of experience in facilities management or construction management, architecture, engineering, or space planning.

Qualification Equivalencies for Administrative Specialist I

Education:

• Directly related program-specific experience may be substituted for the educational requirement on a ratio of two years of specific experience equaling one year of education.

Experience:

• One year of professional administrative work involving planning, coordinating, and evaluating projects and services; OR
• One year of progressively responsible staff experience in budget preparation and management of complex and specialized fiscal, accounting, technical, or statistical work; OR
• One year of experience in graphic and commercial arts with extensive use of freehand and computer-generated imagery in the creation of and the pre- and post-production of print, digital, and web media; OR

• One year of increasingly responsible experience in journalism, communication, or public relations; OR
• One year of experience in facilities management or construction management, architecture, engineering, space planning, or a related field.

Required Qualifications as Administrative Specialist II

Education:

• Graduation from an accredited college or university with a Bachelor’s degree in business or public administration, organizational development, accounting, finance, economics, marketing, health administration, public health, social services administration, psychology, sociology, clinical management, computer science, or a closely related field.

Experience:

• Two (2) years of experience working as an Administrative Specialist I or equivalent.

Qualification Equivalencies for Administrative Specialist I

• Directly related program-specific experience may be substituted for the educational requirement on a ratio of two (2) years specific experience equaling for one (1) year education, and two (2) years of experience working as an Administrative Specialist I or equivalent.

Additional Information

DESIRABLE EMPLOYMENT STANDARDS

Education:

• Graduation from an accredited college or university with a master’s degree in business or public administration, organizational development, accounting, finance, economics, marketing, health administration, public health, social services administration, psychology, sociology, clinical management, computer science, or a closely related field.

LICENSE OR CERTIFICATE

• Project Management Professional (PMP)
• Program Management Professional (PgMP)
• Certified Associate in Project Management (CAPM)
• Portfolio Management Professional (PfMP)
• PMI Professional in Business Analysis (PMI-PBA)
• PMI Agile Certified Practitioner (PMI-ACP)
• Certified Data Management Professional (CDMP)
• Certified Analytics Professional (CAP)
• Or other nationally recognized certification in Project Management

Knowledge of:

• Applicable state and federal statutes and regulations, local ordinances, policies, and rules related to the various branches of the Health and Human Services Agency.
• Utilization and Management information systems, including automated systems to assess needs, capabilities, and cost-effectiveness.
• Governmental budget processes sufficient to evaluate and prepare operational budgets.
• Effective techniques for negotiating contracts for services.
• Data science, visualization, and presentation.

Conditions of Employment

• Possession of, or ability to obtain, an appropriate, valid California driver's license. The selected candidate will be required to pass a pre-employment drug and alcohol screening; furthermore, a background investigation may be conducted. Some job classes may also require a physical examination.

Student Loan Forgiveness

• This is a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007, and in a qualified repayment plan are eligible. For more information, you are encouraged to speak with your student loan servicer or visit: http://studentaid.ed.gov/repay-loans/forgiveness-cancellation .

**PLEASE NOTE: ONLY COMPLETE APPLICATIONS WILL BE CONSIDERED**

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Bargaining Unit 19

The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.

Benefit Amount: An annual benefit amount is provided and may be applied towards health insurance premiums (medical, dental, vision, life and long-term disability). This benefit is pro-rated and paid on a pay period basis (24 pay periods).

Health Insurance: A choice of PPO and HMO medical plans which include PPO and HMO dental plans and include dental and vision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, and Vision Services Plan (VSP).

Retirement : The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.

Paid Holiday Leave : 12 set days and 1 personal holiday.

Vacation Accrual :
2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11+ years of service)
Limit of 300 hours.

FLSA exempt employees accrue an additional 5 days of vacation per year.

Sick Leave Accrual : 12 days per year with unlimited accumulation, 60 hours of which may be used toward family sick leave.

Career Incentive Pay

Employees who have completed five (5) or more Years of Service with Tulare County and meet the eligibility criteria described in Administrative Regulation – 52, earn additional pay according to the schedule below. Excludes Fire Battalion Chiefs.

Years of Service

% Increase

Total

5

3%

3%

10

2%

5%

15

3%

8%

20

2%

10%

Group Term Life Insurance and AD&D: $30,000; Provided by Standard Insurance Company.

Long Term Disability Insurance: A Long Term Disability plan is provided. This provides financial protection for you by paying a portion of your income while you are disabled.

Employees are covered by State Disability Insurance. The premium is paid by the employee.

Deferred Compensation : A voluntary deferred compensation plan is available.

To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/benefits-wellness/health-plans-active-employees/

The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.

Closing Date/Time: 2/14/2026 11:59 PM Pacific

Salary:

$81,616.67 - $109,415.30 Annually