Library Assistant (Cataloging)

Job Description:

Library Assistant (Cataloging)

Description

Description

The City of Livermore is accepting applications to fill a full-time Library Assistant position assigned to Cataloging. The work schedule for this position is currently set for Monday through Friday, 8 AM to 5 PM (with a 1 hour lunch break). The Livermore Public Library is looking for someone who has direct library cataloging experience. For more information, please refer to the job announcement .

DEFINITION

Under general supervision, plans, develops, operates, or leads a work unit of the library, such as circulation, cataloging, materials acquisition, youth services, and automated system; operates and maintains computerized library systems; communicates with library patrons; performs clerical and support functions; and performs other duties as assigned.

DISTINGUISHING CHARACTERISTICS

This is a para-professional position with some responsibility for the planning and the operation of a work unit of the library. Incumbents in this classification perform a variety of routine and technical assignments following standard procedures under minimal supervision. This class is distinguished from the Supervising Library Assistant in that the latter has ongoing responsibilities as a first line supervisor.

SUPERVISION RECEIVED

General supervision is provided by a department or section supervisor.

SUPERVISION EXERCISED

None.

Examples of Important and Essential Functions

General Library Duties
Assists patrons in person and by telephone by providing information on library policies and services; provides information and responds to ready-reference questions; resolves complaints using tact and good judgment; operates a computerized circulation system to check-in and check-out library materials, monitors delinquent library materials and any associated fees, and places holds on library items for pick up; searches and catalogs library materials utilizing the library automated system; performs tasks using automated system modules and various manual and electronic ordering programs designed by vendors; plans and implements presentations for children, such as crafts and storytelling; maintains bibliographic records of library holdings; tracks encumbrances and expenditures; monitors computer operation and performance; and creates and distributes printed reports and notices.

Communication and Interaction with the Public and Co-Workers
Courteously interacts with the public in person and on the telephone; promotes good customer relations with library patrons, other agencies, vendors, and City departments; assists library patrons with inquiries and daily library business in a congenial, patient, and professional manner; works in any age level program of the library; develops, plans, and implements programs for a work unit; may provide direction to library clerks, temporary employees, and volunteers; and answers questions and resolves basic operational problems.

Computer Applications
Uses a computer and specialized software to perform word processing, spreadsheet, database, internet, circulation of library materials, and cataloging functions,; enters data and verifies the accuracy of the input; creates and maintains databases; and generates reports and notices.

Based on assignment, specialized functions may include:

Cataloging and Bibliographic Maintenance Duties

Performs copy cataloging and bibliographic editing using OCLC Connexion and Sierra ILS; creates, updates, and maintains MARC bibliographic and item records according to national and local standards (including RDA, Dewey Decimal, and Library of Congress subject headings); applies subject analysis and assigns appropriate call numbers to facilitate user access; maintains bibliographic integrity in the Sierra catalog by identifying and correcting errors, merging records, and updating holdings as needed; supports acquisitions and processing workflows by preparing materials for cataloging and ensuring timely availability of items; collaborates with other staff to ensure consistency and clarity in cataloging practices; participates in developing and maintaining cataloging documentation and procedures; and monitors cataloging trends and recommends improvements to processes and workflows.

Job Related and Essential Qualifications

Demonstrated Knowledge of :

Library terminology, computer literacy, familiarity with library automated systems, Internet, Windows operating system, Microsoft Office software, and peripheral equipment and processes; effective communication techniques; basic principles and practices of supervision; modern office methods and procedures; and principles and practices of exceptional customer service.

Demonstrated Skills to :

Communicate effectively verbally and in writing to give direction and general information about library policies, procedures, and resources; make public presentations; relate to patrons of all age levels; collect money and make accurate change; work well under pressure and interruptions, and be flexible and adapt to changing conditions; use initiative and independent judgment within specified guidelines while performing routine duties; gather and compile information and statistics; initiate, recommend, and implement new procedures to improve operations; utilize computers to perform word processing, desktop publishing, spreadsheet functions, database management, and other related library functions; prioritize and schedule work assignments; prioritize and plan the work of an assigned unit; and exemplify an enthusiastic, resourceful, and effective service attitude with the public and those contacted in the course of work.

Ability to :

Effectively apply the City policies, procedures, terminology, and required knowledge and skills in the daily performance of assigned duties; read, comprehend, and interpret a variety of written materials including library policies and practices.

Experience, Education, and Training Guidelines

Any combination of experience, education, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:

Experience : Two years of experience in a library or public service setting which included customer service and computer skills. Experience providing lead direction or supervision is desirable.

Education : An Associate degree in library technology or a related field, or equivalent combination of education and experience.

Training : Any recent training such as academic courses and certification programs which are relevant to this job classification.

License : May require the possession of a valid California Driver's license and a satisfactory driving record as determined by the City.

Other Requirements : Willingness and ability to work any day of the week including weekends, weeknights, and occasionally work scheduled and emergency overtime; and attend meetings, workshops, and seminars during work and non-work hours.

Special Requirements : Essential duties require the mental and/or physical ability to read fine print and computer monitors; converse in person and on the telephone; use a computer keyboard; stoop, bend, reach, and stretch; and strength to safely lift and maneuver items such as books, bins, office equipment, and carts weighing up to 50 pounds.

Additional Information

The City of Livermore is an equal opportunity employer and supports workforce diversity.

CITY OF LIVERMORE
BENEFITS SUMMARY
Association of Livermore Employees

Please click here for a copy of the current Memorandum of Understanding (MOU) for the Association of Livermore Employees. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 10/2025

MOUTERM
10/01/2025 - 09/30/2029

SCHEDULED INCREASES
10/06/2025 5% + 1% (in recognition of rising medical costs)
10/05/2026 3% + 1% (in recognition of rising medical costs)
10/04/2027 3%
10/02/2028 3%

CAFETERIA PLAN (MEDICAL, DENTAL & VISION)
$1,950/month towards medical, dental, and vision; any unused portion of the employee's benefit amount will be added as taxable income to the employee's earnings. Effective 12/1/2025, ER will pay up to $100 per month towards the premiums for the dental and vision plans selected by the employee who is currently enrolled in a City medical plan.

BASIC LIFE INSURANCE & ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D)
FT - $60,000 EE coverage or PT - $30,000 EE coverage, ER paid
$1,000 dependent coverage, ER paid

EE option to purchase $25,000 additional life insurance & supplemental life to $500,000 (not to exceed 5x annual earnings).

LONG TERM DISABILITY (LTD)
ER paid
60% of base monthly earnings to $5,000/month max. (180 day waiting period)

PERS
New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340.

Classic PERS Misc Member - 2% at 60

• Member Rate = 7% EE paid
• Employer Rate = 34.43% ER paid (includes unfunded liability; FY23/24)
• 36 consecutive months Final Comp
• Sick Leave Credit
• 4th Level 59 Survivor Ben.
• Military Service Credit

New PERS Misc Member - 2% at 62

• Member Rate = 7.5% EE paid
• Employer Rate = 34.43% ER paid (includes unfunded liability; FY23/24)
• 36 consecutive months Final Comp
• Sick Leave Credit
• 4th Level 59 Survivor Ben.
• Military Service Credit

MEDICARE (Hired after 3/31/86)EE paid 1.45%ER paid 1.45%

RETIREMENT HEALTH SAVINGS (RHS) ER contribution of 4% of base pay into RHS account.

VACATION ACCRUAL
Years of Service Accrual Per Year 1 80.6 2-5 120.12 6-10 135.98 11-15 160.94 16-19 180.18 20+ 192.4
Prorated for part-time EE.
Maximum accrual: 340 hours

HOLIDAYS & HOLIDAY-IN-LIEU PAY
Holidays: 12 observed holidays or in lieu day off or if work 2.5 times pay.
Holiday-In-Lieu Pay: EE's assigned receive 7.5% of base salary, paid per pay period

SICK LEAVE ACCRUAL
96.2 hours/year
Pro-rated for part-time EE

SICK LEAVE USAGE:

• FAMILY SICK LEAVE : For immediate Family Illness - ½ Annual Sick Leave Accrual.
• PARENTAL LEAVE : For non-birthing parent who becomes a parent due to adoption, foster care placement, or birth of a child - 48 hours
• BEREAVEMENT/ FUNERAL LEAVE (non-immediate family) : 3 regularly scheduled workdays of sick leave can be used for aunt or uncle.

BEREAVEMENT LEAVE
3 regularly scheduled workdays max for immediate family.

PERSONAL LEAVE
Full-Time: 16 hours per year
Pro-rated for part-time EE.

PREGNANCY LEAVE & FMLA/CFRA
EE may use accrued leaves in compliance with City Rules & Regs
Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act

DEFERRED COMPENSATION 457(b)
ER will contribute $75, $50, or $25 per pay period, with required matching contribution of $75, $50, or $25 by EE.

2025 Maximum :
Normal = $23,500
Age 50+ = $7,500
Catchup Limits = $46,000
Voluntary EE Participation

SECTION 125 PLAN
No ER contribution
2025 Maximum
Dependent Care*: Up to $5,000/year -- *See IRS Pub #503
Unreimbursed Medical: Up to $3,300/year

• Pre-tax Health Care Premiums
• FSA's for Dependent Care
• Unreimbursed Medical Expenses
• Other options offered by plan administrator

UNIFORM ALLOWANCE
$850 per year/ paid in equal amounts per pay period
For Public Safety Dispatchers, Senior Public Safety Dispatchers, Supervising Public Safety Dispatchers, Police Clerks, Senior Police Clerk, Supervising Police Clerk, Animal Control Officers, Police Identification Technician, Supervising Property and Evidence Specialist, Property and Evidence Specialist, Community Service Specialists, Crime & Intelligence Analysts, Supervising Crime & Intelligence Analyst, Crime Prevention Specialist, and Crisis Intervention Specialist.

SAFETY SHOE ALLOWANCE
Public Works Department employees that are required to wear safety shoes or boots, and employees in the Engineering Technician, Neighborhood Preservation Officer, and Building Inspector series who perform field work, shall be eligible for an annual Safety Shoe reimbursement of up to $225 per calendar year for the purchase of safety shoes.

PRESCRIPTION SAFETY GLASSES
Reimbursement of up to $150/year for purchase of safety prescription glasses for EEs working in locations where there is a risk of eye injuries.

SHIFT DIFFERENTIAL
EEs regularly assigned to city facilities operating 24/7 - $2.50/hour for all hours worked when assigned to a shift requiring EE work at least 4 hours between 4:00 p.m.- 6:00 a.m.

EQUIPMENT OPERATION
Public Works EEs: $12.00/day for EE who operates Class A vehicle, min of 50%+ operation/day.

STANDBY PAY
2 hours straight-time for standby on regularly scheduled work day
3 hours straight-time for standby on regularly scheduled days off and fixed City holidays

CALL BACK PAY
3 hours min @ OT rate for FLSA nonexempt. First 3 hours can't be taken as comp time but paid to EE.

WORK IN A HIGHER CLASS
If work min of 3 consecutive workdays, paid @ 5% differential or the minimum of the salary range of the higher classification.

COURT PAY/COURT CANCELLATION PAY
If in connection with EE's usual official duties, 3 hrs min @ OT, or 4 hrs min @ OT for those required to appear on normal day off or on graveyard shift.

SUPPORT SERVICES TRAINING OFFICER PAY
$90/pay period for full pay period while assigned.

BILINGUAL PAY
$75/pay period for those certified as competent at the conversational and written level. Must be identified by Department Head and approved by Admin Services Director, and used on the job.

$60/pay period for those certified as competent at the conversational level. Must be identified by Department Head and approved by Admin Services Director.

TELEPHONE PAY
20 minutes and for each minute exceeding 20 minutes at OT rate.

CELL PHONE ALLOWANCE
Standard = $40/month (if authorized)
See Administrative Regulation 36 for details.

COMMERCIAL DRIVERS' LICENSE PAY
$35/pay period with valid CA Commercial Driver's License and valid DOT medical card.

OT COMP & COMP TIME OFF
OT for > 40 hrs/week or > 8 hrs/day in a reg scheduled day or hrs in excess of those normally scheduled & worked/day @ 1 ½ x reg. pay or Comp Time in lieu of OT for FLSA nonexempt. Accrued Comp Time in excess of 100 hours must be paid out.

TUITION REIMBURSEMENT
75% reimbursement for tuition & books
For undergraduate studies, $4,000 FY max; $16,000 lifetime max
For graduate studies, $5,000 FY max; $10,000 lifetime max

LICENSES & CERTIFICATIONS
100% reimbursement for required licenses and certifications

EMPLOYEE ASSISTANCE PROGRAM
Three (3) sessions per incident per family member. Unlimited telephonic consultations.

FLSA WORK PERIOD
168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight. If an EE is not on this work week schedule, something must be in writing documenting EE's work week.

For WR Operator series : 168 hour period beginning Sunday at 12:00 midnight,
ending 7 days later on Saturday at 11:59 p.m.

PAY PERIODS
26 pay periods per year

Benefits listed are for regular full-time employees. Benefits are prorated for 30-hour and 20-hour employees.

ER = Employer
EE = Employee
FT = Full-Time
PT = Part-Time

Closing Date/Time: 1/16/2026 5:00 PM Pacific

Salary:

$6,271.86 - $7,563.26 Monthly