Project Coordinator

Job Description:

Project Coordinator

Description

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
  
• Value and Innovation : Work in an environment where employees are valued and innovation thrives.
  
• Competitive Benefits : Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
  
• Retirement Security : Plan for the future with the City of Austin Employees' Retirement System.
  
• Sustainable Transportation Options : Commute easily with access to public transit and bike-friendly infrastructure.
  
• Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support.
  
• Career Growth : Advance your skills and expertise with professional development and leadership opportunities.
  
• Modern Workspaces : Work in innovative and sustainable environments that foster collaboration and inspiration.
  

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

Austin Housing creates and preserves housing opportunities to stabilize communities.

Job Description:

Project Coordinator

Purpose:

Under general supervision, this position coordinates the engineering and support activities for various projects and/or programs.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Communicates project and/or program information to internal and external customers.
  
• Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget.
  
• Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems.
  
• Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team.
  
• Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project.
  
• Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review.
  
• Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities.
  
• Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures.
  
• Develops, maintains, and improves City of Austin design and construction standards.
  
• Provides technical advice and assistance.
  

Responsibilities - Supervisor and/or Leadership Exercised:

• May provide leadership, work assignments, evaluation, training, and guidance to others.
  

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques.
  
• Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management.
  
• Knowledge of laws, rules, regulations, and codes associated with project assignment.
  
• Knowledge of budget policies and principles.
  
• Knowledge of contract management principles, methods, and practices.
  
• Skill in adapting, interpreting, and applying guidelines and standards.
  
• Skill in establishing and maintaining positive relationships with internal and external customers.
  
• Skill in using available software packages.
  
• Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
  
• Ability to schedule and coordinate activities between various parties and planning specific aspects of a project.
  
• Ability to communicate in oral or written format to a variety of audiences.
  

Minimum Qualifications:

• Graduation with a bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work.
  
• Experience may substitute for education up to a maximum of four (4) years.
  

Licenses and Certifications Required:

• May require a valid Texas driver license.
  

Preferred Qualifications:

• Strong written, verbal, and presentation skills.
  
• Knowledge of land development process.
  
• Knowledge of affordable housing incentives and financing tools.
  
• Experience with developing and implementing process improvements within an organization.
  

Notes to Candidate:

The Project Coordinator will work within a small team to oversee the administration of affordable housing incentive programs offered by the City of Austin. These programs are established to provide development incentives, such as fee waivers or density bonuses, in exchange for community benefits, such as income-restricted housing units. The Project Coordinator will play a key role in the production of new, quality affordable housing by reviewing proposed developments throughout the development process.

Salary: $32.96 - $41.20

Office Location:

1000 East 11th Street

Austin, Texas 78702

Days and Hours:

Monday - Friday

8:00 a.m. - 5:00 p.m.

Hours may vary due to operational needs. An alternative schedule and remote work/teleworking options are available for eligible positions but require a minimum of 40% per week in-office standard.

When completing the City of Austin employment application:

A detailed and complete A complete and detailed employment application is required to evaluate your qualifications. Please follow the guidelines below:

• Clearly describe your experience for each position, especially as it relates to the minimum and preferred qualifications.
  
• Include all relevant experience, including supervisory or leadership roles. This information will be used to determine interview eligibility and starting salary, which is based on documented experience.
  

Important Reminders:

A cover letter and résumé are required for this position. Both must be uploaded at the time of application. Applications without these documents will be considered incomplete and will not be reviewed.

• A résumé or cover letter does not replace a fully completed application.
  
• Do not use phrases like “see résumé” or refer to other documents to complete any section.
  
• The “Duties and Responsibilities” sections must be fully completed.
  
• The application is the primary basis for evaluating qualifications and determining compensation.
  
• Include all employment you wish to be considered, with job titles, dates, duties, and responsibilities for each role.
  
• Once the job posting closes, applications cannot be modified.
  

Use of AI is strictly prohibited to respond to the application and during the interview process.

If you are selected to interview: If you are identified as a top candidate, verification of your education, which may include high school graduation or GED, undergraduate and/or graduate degrees, will be required. You must provide proof of education from an accredited organization or institution, as well as proof of your professional licenses or certifications. If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.

Benefits: Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information

Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time .

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

Please note that the Department may close the job posting at any time after seven (7) days.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2026-01-20