Lead Administrative Support Assistant

Job Description:

Lead Administrative Support Assistant

Description

Job Location: This position is located at Missouri State Capitol Building, 201 W Capital Avenue, Jefferson City MO

The mission of Office of Administration’s Division of Budget & Planning is to improve the lives of Missourians by improving Missouri’s government. Our division offers meaningful public service opportunities for professional development, and a front row seat to state government’s core operations in Missouri’s historic state capitol building. In joining Budget & Planning, you’d be a part of a diverse, smart, collaborative team that values professionalism, reliability, and mutual respect.

T he administrative support assistant provides organizational and data support across the office by directly supporting timely delivery of accurate information for State executive leadership and decisionmakers. Some of the most influential public servants in state government count on Budget & Planning to provide the analysis required to make the well-informed decisions that impact all Missourians. Candidates for this role must be able to manage multiple projects, perform accurate data entry, learn new systems, communicate professionally, and adapt quickly to shifting priorities particularly during the budget and legislative cycles timely analysis is most in-demand.

Budget & Planning offers a level of independence and variety that is not typical of many offices. Our staff has significant discretion in how work is organized and completed. We encourage critical thinking, identifying opportunities for improvement, and contributions that enhance processes and efficiency.

The focus of the administrative support assistant’s work evolves throughout the year alongside the rest of the office’s work in response to the legislative calendar, budget cycles, and operational needs. As a result, daily responsibilities and monthly priorities may vary significantly. No two days (or months) are the same.

During regular interactions with State executive leadership, legislative staff, agency partners, and other stakeholders, Budget & Planning staff gain broad exposure to Missouri’s legislative and budget processes. This knowledge and experience build a strong foundation for understanding how state government operates. Budget & Planning is an excellent workplace for those seeking future advancement in public service.

In addition to meaningful professional growth, this office offers a unique environment at the center of state government and houses some of the smartest, kindest, and fun people you could hope to work with.

Click here to see more about why you should consider being a part of Budget and Planning: OA Budget & Planning Recruitment Video on Vimeo

The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay.

• Serve as a friendly, professional first point of contact for office visitors.
• Receive, route, and respond courteously to emails, phone calls, and inquiries from staff, General Assembly members, journalists, and the public.
• Input, review, and maintain accurate information and files in database and electronic folders.
• Format, edit, proofread, and prepare documents, both electronic and printed.
• Maintain internal office budget records, track expenses, purchase office supplies, and process invoices.
• Assist with coordinating meetings, registrations, and occasional travel.
• Provide basic IT troubleshooting and general office support.
• Collaborate closely with staff as needed on various, ever-changing tasks.
• Maintain confidentiality and exercise discretion with sensitive information.

All you need for success:

Minimum Qualifications

• High school diploma or equivalent.
• Ability to manage administrative tasks such as scheduling meetings, monitoring office supplies, using scanners and copiers, and assembling document packets.
• Proficiency with word processing and spreadsheet software .
• Strong editing, grammar, and proofreading skills.
• Ability to enter, review, and maintain accurate database records, often under time constraints.
• A strong work ethic, reliability, and attention to detail.
• A willingness to learn new systems, tools, and procedures.
• Ability to work independently and as part of a team.
• Confidence to interact professionally with staff, visitors, and representatives from other agencies.

Preferred Qualifications

• Basic understanding of Missouri’s legislative and budget processes.
• Excellent capacity to prioritize tasks, manage high-volume workloads, and adapt to shifting deadlines.
• Two or more years of relevant administrative or similar work.
• Strong working knowledge of Microsoft Office applications especially Word, Excel, and Outlook.
• Proficiency in database and spreadsheet management.
• Experience tracking office supplies, expenses, payment processing, and balancing a basic office budget.
• Familiarity with MissouriBUYS, SAMII, or MOVERS.
• Experience coordinating schedules for colleagues or planning travel.
• Excellent customer service skills.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position.

Authorization to work in the United States is a prerequisite of employment. The Office of Administration will not sponsor applicants for work visas.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

OARecruiters@oa.mo.gov

Salary:

$45,000.00 per Year