Executive Assistant

Job Description:

Executive Assistant

Description

Applications are accepted exclusively through the City of Ventura Career Site:
www.cityofventura.ca.gov/jobs . Submissions through other websites or methods will not be accepted.

Pay & Benefits

Whether you're starting your career journey or seeking new opportunities, we welcome all and offer:

• Competitive pay and benefits
• Strong supportfor professional development
• Vacation & Holiday Compensation
• Deferred Compensation
• CalPERS Retirement
• Tuition Reimbursement & Bilingual Pay
• Eligibility as a Public Service Loan Forgiveness (PSLF) employer

Salary Range (DOQ):

• Executive Assistant - $70,888.90 - $86,148.61 Annually DOQ

About the Opportunity

The City of Ventura is seeking an experienced and motivated Executive Assistant to join our Community Development Department. This key position provides high-level administrative and confidential support to executive leadership, ensuring the efficient coordination of departmental operations and communications. We’re looking for a proactive, highly professional, and adaptable individual who thrives in a dynamic, fast-paced environment.

Key responsibilities include:

• Coordinate overall office support functions and activities; may provide supervision to clerical staff.
• Prepare and proofread general and technical correspondence, memoranda, reports, and meeting notes; transcribe dictation as needed.
• Maintain accurate filing systems and databases; compile, analyze, and retrieve data for reports and special projects; assist with records management.
• Support routine payroll, personnel, purchasing, and budget tasks, including purchase orders, time sheet entry, and budget tracking.
• Coordinate with vendors on contracts, cost estimates, and invoice processing.
• Assist with preparation and tracking of contracts, agreements, and other documents, ensuring completeness, attachments, approvals, and deadlines are met.
• Screen calls, visitors, and mail; interpret City policies and refer inquiries appropriately.
• Maintain calendars, schedule appointments, arrange travel, and coordinate meetings and conferences.
• Assist with special projects and other duties as assigned.

The Ideal Candidate - Preferred Qualifications

The ideal candidate will possess:

• High school diploma or equivalent, with additional training in office administration or related fields preferred.
• Strong keyboarding and computer skills, including proficiency with standard office software and database systems.
• Minimum of four years of progressively responsible clerical, secretarial, or administrative support experience.
• Excellent organizational, communication, and interpersonal skills, with the ability to manage multiple tasks and priorities effectively.

Minimum Qualifications - Required

A combination of education, training, and experience equivalent to the completion of high school, keyboarding abilities sufficient to perform the job, and four years of increasingly responsible advanced clerical or secretarial/administrative support experience are required.

Licenses: Depending on assignment, possession of a valid California Class C driver license may be required.

About the Department

The Community Development Department is responsible for guiding the City’s growth in a way that is safe, sustainable, and responsive to community needs. The department oversees planning and zoning, permit services, building and safety, code enforcement, housing, and redevelopment activities. Through these functions, Community Development ensures that new development and improvements to existing properties comply with City policies, zoning regulations, and building and safety standards.

Working collaboratively across divisions and with City leadership, commissions, and the public, the department supports economic vitality, protects neighborhood quality, advances affordable housing initiatives, and promotes long-term planning goals. Community Development plays a key role in shaping the built environment while balancing regulatory requirements, public safety, and community values.

How to Apply & Selection Process

Submit your online City job application and supplemental questionnaire by the filing deadline. Resumes may be attached but will not replace a completed application or supplemental questionnaire. All communication regarding your application will be via email, so please check your inbox regularly and ensure your contact information is current.

Application Deadline: Sunday, January 18, 2026, at 11:59 p.m.

Selection Process Timeline:

• Week of January 19, 2026 - Examination Process (Online Assessment)
• Week of January 26, 2026 - Panel Interviews
• Week of February 2, 2026 - Department Interviews

This is an at-will position, serving at the pleasure of the Department Head, and subject to discharge without cause or right of appeal. It is also designated as confidential under the City’s Employer-Employee Relations Resolution. The Executive Assistant reports directly to a Department Head or the City Manager’s Office and performs complex, sensitive administrative duties, including coordinating departmental office functions and providing lead direction to support staff. Learn more about the Executive Assistant on the job description here .

The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City.

While the eligibility list for this classification may be use to fill other regular or temporary vacancies at the discretion of the City, this recruitment is specifically intended to fill the Executive Assistant position within the Community Development Department. Candidates selected from the eligibility list will be considered for assignment to this department based on departmental needs and the candidate’s qualifications and experience.

Additional Information

To learn more about the City’s hiring process, visit the City of Ventura Hiring Process page .

Questions? Contact the Recruitment Team:
recruitment@cityofventura.ca.gov

(805) 654-7802

In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov.

The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team!

Salary:

$70,888.90 - 86,148.61 Annually