Administrative Support Coordinator II (11/12)

Job Description:

Administrative Support Coordinator II (11/12)

Description

• • Position Summary
  • Full-time position available on or after February 1, 2026 for Child Development.
    
    This position’s responsibilities are carried out under general supervision. The incumbent is responsible for coordinating a range of administrative and office functions, including payroll support, accounting and billing processes, enrollment documentation, and the maintenance of required records for regulatory and licensing agencies. The role supports a high-volume child development and academic environment and provides administrative coordination for parent clients, staff, faculty, student workers, and lab students.
    
    
  • Job Duties
  • Duties include but are not limited to:
    • Administrative and Office Coordination.
    • Coordinate daily Center operations, including but not limited to communication, scheduling, correspondence, and general office support.
    • Serve as a primary contact for students, parents, faculty, staff, and visitors (e.g., phones, email, front desk inquiries).
    • Prepare and maintain administrative records and documentation (e.g., enrollment files, attendance reports, faculty reports).
    • Support operational processes related to student participation, including but not limited to registration, attendance tracking, and licensure requirement documentation.
    • Assist with planning and coordinating Center events, including but not limited to advertisements, registration, and communication with university partners.
    • Collaborate with faculty, parent-clients, staff, and lab students.
    • Prepare, process, and maintain Center software, technologies, and systems (e.g., ProCare, website).
    • Coordinate with Director and Demonstration Teacher on general office tasks.
    • Coordinate daily operational tasks, including processing mail, voicemail, email, filing, calendar invitations, and record keeping.
    • Prepare routine correspondence (e.g., letters, memos, contracts, reports, newsletters).
    • Maintain billing and financial account records, including but not limited to tuition accounts, subsidies, grants, awards, fee posting, and deposits.
    • Reconcile monthly and annual budgets (e.g., income and expense budgets, grant and trust budgets).
    • Process procurement transactions, including but not limited to purchase orders, vendor payments, and CDC office purchases.
    • Maintain ProCard documentation and reconciliation (e.g., receipts, transaction logs).
    • Maintain inventory and property control records, including but not limited to equipment, materials, and supplies.
    • May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
    • At the direction of appropriate administrator, may provide support to other areas as needed.
    • The omission of specific statements of duties does not exclude them from the position if the work is similar, related, a logical assignment to this classification, or if it involves performing duties of a lower-level classification as required.
    • Other duties as assigned.
  • Minimum Qualifications
  • Education: Completion of a high school program, technical/vocational program, or their equivalents.
    Experience: Several years of related office work experience.
    
  • Preferred Qualifications
  • • Four (4) years of administrative support experience in an educational, childcare, human services, or comparable regulated environment.
    • Documented experience processing billing, bookkeeping, and budget reconciliations using established financial or childcare management systems (e.g., ProCare).
    • Experience maintaining regulatory, licensing, or compliance records for programs, staff, or children.
    • Experience preparing financial, operational, or enrollment reports using multiple data sources.
    • Experience providing lead work direction, training, or workflow coordination for staff or student workers.
    • Experience coordinating high-volume front-office or customer-service operations.
    • Experience working with or supporting payroll-related documentation such as time reporting, attendance tracking, or payroll processing.
    • Possession of current First Aid, CPR, BLS, or PALS certification (or ability to obtain within the time required by licensing standards).
  • Knowledge, Skills, Abilities
  • • Experience to be fully functional in all technical aspects of work assignments.
    • Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
    • Thorough mastery of English grammar, punctuation, and spelling.
    • Thorough knowledge of office systems and expertise in using office software packages, technology and systems. May function as the office information technology specialist. Ability to use and quickly learn new office support technology systems and software packages is a prerequisite.
    • Ability to independently handle multiple work unit priorities and projects.
    • Ability to interpret and apply a wide variety of policies and procedures independently, and use judgment and discretion to act when precedents or specific guidelines do not exist.
    • Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
    • Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
    • Ability to analyze operations and procedural problems and develop, recommend, and evaluate proposed solutions.
    • Working knowledge of budget policies and procedures.
    • Ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference.
    • Ability to effectively write and present own reports.
    • Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
    • Ability to use negotiation and persuasion skills to achieve results and expedite projects.
  • Physical Requirements
  • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Salary Range
  • Anticipated starting salary will be $4,003 (step 1) per month plus excellent paid benefits. Future increases, including step advancement, are subject to contract negotiations. Full range Salary will depend on the qualifications of the successful finalist. Full $4,003 (step 1) - $5,832 (step 20) per month.
    
    
  • Compensation & Benefits
  • Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary
    
    
  • How to Apply
  • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
    
    Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
    
  • Application Deadline
  • January 4, 2026
    
    
  • Criminal Background Clearance Notice
  • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    
    
  • Additional Information
  • Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
    
    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
    
    Clery Act Disclosure
    
    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
    
    Equal Employment Opportunity
    
    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
    
    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
    
    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
    
    The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
    
  • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
    
    INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
    
    

Advertised: Dec 12 2025 Pacific Standard Time
Applications close: Jan 04 2026 Pacific Standard Time