Office Assistant-Recorder

Job Description:

Office Assistant-Recorder

Description

Job Summary

About the Position:

Mohave County Recorder's Office is looking to fill an Office Assistant position in the Recording Division located in Kingman, AZ. The Recorder's Office has two separate offices located at the main Administration Building. The Office Assistant position will be working on the first floor, Monday thru Friday 8:00a.m. to 5:00p.m. with weekends and holidays off! This is primarily a customer service-based position and does require interaction with the public over the counter, by phone, written correspondence, and email. Must be able to work well in a team environment and requires high attention to detail as you will be reviewing documents for public record.

About the Recorder’s Office:

The Recorder's Office serves all residents of Mohave County for recording, voter registration and early ballot functions. The office maintains pertinent public records involving many transactions such as real estate, mining, personal property, mortgages, tax liens, leases, subdivision plats, military discharges, official appointments of office, and other miscellaneous documents. These records are indexed in various indices by grantor, grantee and recording date. Indexing and searching functions are electronically performed. The Recorder's Office also maintains a Micrographics Division with a lab that can microfilm for other departments of the County. This division also electronically scans and produces special projects for various County departments. The Voter Registration Division fulfills the statutory requirement of the County Recorder. Mohave County currently has over 158,000 registered voters and opens early voting sites in Bullhead City, Lake Havasu City and Kingman during election years. The County Recorder is an elected official serving a four-year term.

A little more about the Recording Division:

The Recording Division of the Mohave County Recorder’s Office is responsible for maintaining and preserving the official public records of the county. Our mission is to provide accurate and accessible document recording services while upholding the integrity of public records.

Proud to Offer:

• Paid Time Off (PTO)
  • 6.5 hours accrued bi-weekly (32+ hour employees only)
• 39 hours of PTO front loaded
  • Regular accrual starts on 7 th pay period
• Low-cost, high-value healthcare for you and your qualifying dependents
• Enrollment in Arizona State Retirement System
  • Contribution rate of 12.00%
• 11 Paid Holidays
• Perform work with a greater purpose

Essential Job Functions

• Meets and greets the public.
• Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate.
• May talk with individuals to gather preliminary information or verify information for various County programs or activities.
• As requested, review work of other staff for conformance to regulations.
• Understands and interprets procedures and practices related to various departmental and assigned programs.
• Assists an office superior by performing routine administrative details including but not limited to: sorting and routing department mail, making copies, scanning documents, filing, alphabetizing documents and date stamping incoming documents, maintaining waiting lists for services, maintain program specific databases and spreadsheets.
• Contacts vendors to obtain prices and purchases various supplies and materials.
• Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy.
• Types forms, letters, reports and file cards from draft, or rough copy.
• Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries.
• Prepares standardized reports and statements.
• Processes payments in the database.
• Records attendance and documents notes at required meetings.
• Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation.
• Meets established deadlines and informs concerned parties of deadlines and appointments.
• Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. May order supplies as required.
• Maintain a high level of confidentiality of information.
• Present and conduct themselves in a professional manner at all times.
• Communicate in a courteous and helpful manner as well as clear and concise manner at all times.
• Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate.

Minimum Qualifications

• High School diploma/ GED (General Education Degree).
• Two (2) years minimum of progressive office support and clerical training, cash handling and/or bookkeeping.
• OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.

SPECIAL JOB REQUIREMENT

• Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position.
• Provide acceptable driving history at no cost to the County.

Knowledge, Skills & Abilities

• Modern office practices and records management/maintenance procedures.
• English grammar and spelling.
• Basic mathematics required to calculate and perform general accounting procedures.
• Filing and information systems, including EXCEL and Microsoft Word.

• Effectively operating personal computers, calculators and peripheral hardware and software products to provide guidance on the maintenance and implementation of developmental procedures of department to which assigned.
• Communicate clearly and concisely, both orally and in writing with all people.
• Use databases and other forms of electronic data storage.
• Maintain accurate and up-to-date records and documentation.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Obtain data from the computer during on-line operations, including interpreting technical and departmental information encountered in the performance of responsibilities.
• Maintain a high standard of confidentiality.
• Understand brief, written or oral directions and grasp ideas quickly in order to carry out instructions, solve problems with initiative and exercise good judgment.
• Organize workload to ensure determinations are made on a time basis.
• Perform the essential functions of the job with or without a reasonable accommodation.
• Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.

Mohave County has an extensive benefits package with exceptional health, wellness, and work/life balance offerings, financial & retirement benefits, comprehensive leave program, and more.
Check out our Benefits Guide for full details!

Closing Date/Time: 1/11/2026 5:00 PM Arizona

Salary:

$34,091.20 Annually