Purchasing Program Manager

Job Description:

Purchasing Program Manager

Description

Description/Special Instructions

The City of Elk Grove is now accepting applications for the position of

PURCHASING PROGRAM MANAGER

The City of Elk Grove Finance Department is seeking an experienced professional to support citywide purchasing and contract administration and processes, coordinate comprehensive contract administration functions and monitor purchasing for the City. Core duties include identifying and defining scopes of work, developing contract terms, and reviewing bid requirements.

The ideal candidate is a strategic, detail-oriented leader with a strong background in procurement and will have experience with public sector purchasing policies, procedures and practices. In addition, this individual should be highly organized, an exceptional communicator and possess strong problem-solving skills to meet the demands of this role. A successful candidate will understand the role of purchasing in supporting operating departments to further the City’s goals and objectives.

Excellent customer service and communication skills are a must and municipal purchasing experience is highly desirable, as is an emphasis on continuous process improvement.

Tentative Recruitment Timeline: (subject to change)

Filing Deadlin e: January 8 , 2026, at 11:59 pm
Oral Board Interviews: January 22, 2026 (Virtual)
Selection Interviews: January 28, 2026 (In Person)

The City offers a competitive salary and generous benefit package including CalPERS retirement benefits, a deferred compensation match and more.
Why work for the City of Elk Grove? Proud Heritage. Bright Future.

COMMUNITY PROFILE

Elk Grove is a vibrant, family-friendly community of approximately 174,775 people in the Sacramento, California region, located 14 miles south of the State Capital and 60 miles east of the Bay Area. Elk Grove is a young, ethnically diverse, modern city that was incorporated in 2000. Elk Grove has low crime, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year.

Representative Duties

DEFINITION

Under general direction, plans, organizes, oversees, coordinates, and manages the City’s purchasing and contract administration activities; participates in the development of program policies, procedures, standards, and strategies; ensures program activities comply with all applicable laws, rules, and regulations; serves as a liaison and fosters cooperative working relationships with a variety of internal and external stakeholders, partners, and vendors; provides complex and responsible support to the Finance Director in areas of expertise; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from Finance Director. Exercises supervision over technical staff.

CLASS CHARACTERISTICS

This classification is responsible for planning, organizing, and managing the City’s purchasing and contract administration programs. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities in overseeing the day-to-day operations of the program. Employees serve as a specialist, liaison, and advocate for the program, with regular contact and interactions with City senior management positions, other public agencies, community organizations, regulatory and governmental agencies, and members of the community.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Assumes management responsibility for the purchasing and contract administration program, including program planning administration, implementation, and oversight.
• Participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends within policy, appropriate service, and staffing levels; recommends and administers policies and procedures.
• Participates in the development, administration, and oversight of the program budget; determines funding needed for equipment, materials, and supplies; ensures compliance with budgeted funding.
• Provides technical guidance and training to staff; ensures compliance with applicable laws, regulations, and City policies.
• Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
• Oversees City-wide procurement programs and operational purchasing, including materials, supplies, equipment, and services; negotiates, coordinates, administers, and maintains assigned contracts, leases, and procurement card programs; manages surplus or obsolete equipment and property disposition.
• Oversees contract management, reviewing, and administering bids, Requests for Proposals (RFPs), Requests for Information (RFIs), and Requests for Quotes (RFQs); manages the full contract lifecycle from informal to formal bid processes.
• Receives bids and proposals, analyzes for responsiveness, recommends award of bids, and prepares award documents for review.
• Analyzes sole source justifications and other requests for exemptions.
• Reviews and analyzes transaction history and monitors activity to determine opportunities for more economical purchasing or compliance concerns.
• Approves purchase orders for completeness, accuracy, and compliance with purchasing and budgetary policies and procedures; investigates complaints and problems with purchase orders and contracts.
• Updates and manages the City’s vendor list; identifies opportunities for cost savings and process efficiencies.
• Represents the City in meetings with members of other public and private organizations, community groups, contractors, developers, and the public.
• Develops and recommends changes to document templates.
• Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
• Performs related duties as assigned.

Qualifications

Knowledge of:

• Program management principles and practices, including goal setting, program development, implementation, and evaluation, project management, budget development and administration, and contract administration and management.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Principles and practices of leadership.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.
• Principles, practices, and procedures of purchasing for a government agency including competitive bidding methods and bid preparation, solicitation, award, and evaluation to ensure compliance with specifications.
• Principles of contract negotiation and administration.
• Principles and procedures of price and cost analysis.
• Common purchasing and legal terminology.
• Data collection techniques for establishing sources of supply, product, and vendor information.
• Principles and procedures of record keeping.
• Principles of business letter writing and report preparation.
• Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility.
• City and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Assist in developing goals, objectives, practices, policies, procedures, and work standards.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance objectively and positively.
• Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
• Prepare and administer program budgets; allocate limited resources in a cost-effective manner.
• Identify problems, research, and analyze relevant information, and develop and present recommendations and justifications for solutions.
• Perform the most complex purchasing work.
• Negotiate cost effective purchasing contracts based on quality, quantity, and price.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Analyze, interpret, summarize, and present technical information and data in an effective manner.
• Maintain accurate logs, records, and written records of work performed.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
  • Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:
A bachelor’s degree from an accredited college or university with major coursework in business or public administration, purchasing, materials management, economics, accounting, or a related field and five (5) years of increasingly responsible experience administering purchasing programs.

Retired Annuitants:

This is a regular full-time position. Retired Annuitants are not eligible for appointment to this position under Government Code Sections 7522.56, 21224, 21227, and 21229. Retired CalPERS members may apply only if they are planning to voluntarily reinstate from retirement.

Employment Sponsorship:

This position is not eligible for H-1B visa sponsorship or any other type of employment-based visa sponsorship.

Physical Demands and Work Environment

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. Reasonable accommodations will be made for individuals with disabilities who are qualified to perform essential functions of a position or positions within this classification.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The information listed above is subject to change and does not constitute either an expressed or implied contract. The City of Elk Grove is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (916) 478-2230. City of Elk Grove participates in E-Verify to confirm the employment eligibility of all new hires.

CITY OF ELK GROVE

EMPLOYEE BENEFIT SUMMARY - NON REPRESENTED

Annual Leave (vacation/sick)
Upon Hire 176 hours 6.77 hours per pay period
5 Year Anniversary 216 hours 8.31 hours per pay period
10 Year Anniversary 232 hours 8.92 per pay period
15 Year Anniversary 256 hours 9.85 hours per pay period
20 Year anniversary 272 hours 10.46 per pay period

Deferred Compensation

Employee may participate in a 457 deferred compensation plan up to maximum allowed by law.

Deferred Compensation - City Match

The City will match up to 4% of employee's salary to a deferred compensation plan. There is a 1 year vesting period.

Employee Assistance Program

Available to employee and immediate family.

Flexible Spending Account

Covers IRS approved medical and/or approved dependent care expenses to be paid on a pre-tax basis.

• Medical spending up to $3,300.00 annually.
• Dependent care up to $5,000 annually.
• Adoption Assistance FSA up to $16,810 annually.

Health (Medical) Insurance
The City participates in the CalPERS Health Plan (PEMHCA) and offers a "cafeteria plan," which includes a monthly City contribution that an employee may apply toward premiums for medical insurance.

The City's Contribution rates for the 2025 plan year are as follows:

Single: up to $1,001.61 per month
2-Party: up to $2,003.22 per month
Family: up to $2,604.19 per month

Employees who show evidence of other group health insurance coverage and waive enrollment in a CalPERS health plan shall receive a taxable in lieu cash fringe allowance of $300 per month.

Dental Insurance
100% City paid for employee and eligible dependents if enrolled in the City's medical plan.

Vision Insurance
100% City paid for employee and eligible dependents if enrolled in the City's medical plan.

Pet Insurance
City employees are eligible to purchase pet insurance at a discounted premium rate through MetLife.

Supplemental Health Insurance
The City provides supplemental health insurance up to $15,000 per year for eligible participants.

Retirement Health savings Account

City provided defined contribution program for IRS-eligible medical expenses upon retirement.

Holidays

Twelve (12) paid holidays per year and sixteen (16) floating holiday hours per fiscal year. Employees who are assigned by the Police Chief to work shifts receive a 5% Holiday Pay Differential in lieu of paid holidays and eight (8) floating holiday hours per fiscal year.

Alternative Work Schedules
Available depending on Department

Life Insurance

City provides Life insurance at 1X base salary with a minimum of $50,000 and maximum of $300,000. Additional life insurance may be purchased by employee up to a maximum of $500,000.

Military Leave

The City will pay qualified employees any difference between his/her base salary and the amount received in military reserve pay for regularly scheduled annual training that requires the employee to take military leave from his/her regular work week.

Retirement -PERS
Your CalPERS Pension formula will be dependent upon your hire date with the City of Elk Grove and/or your status with any Public Retirement System.

• 2.7% at 55 if hired before 8/12/12.
• 2% at 55 if hired after 8/12/12 and a current Classic member of CalPERS.
• 2% at 62 if hired after 1/1/13 and not a Classic member of CalPERS.

Internal applicants will remain in their current retirement formula unless they are moving from a safety to miscellaneous classification.

Short Term/Long Term Disability

• The City provides Short-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $2,300 per week and Long-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $15,000 per month.
• The City also provides Paid Family Leave coverage @ 60-70% of weekly earnings up to a maximum of $,1623 per week.

City employees DO NOT contribute to the California State Disability Insurance (SDI) program.

Social Security

City offers an IRS qualifying retirement plan, therefore, employees do not currently participate in the Social Security program.

Tuition Reimbursement

80% up to $2,000/year for City related Certification programss.
80% up to 3,500/year for Associates, Bachelors or Masters Degree

Wellness Program

Amazing on-site Wellness Coordinator and multiple fitness and wellness classes such as yoga and pilates available throughout the week!

Closing Date/Time: 1/8/2026 11:59 PM Pacific

Salary:

$116,776.00 - $156,505.00 Annually