Administrative Aide

Job Description:

Administrative Aide

Description

The Position

Why join Contra Costa County?
Contra Costa County is located in northern California, stretching from the northeastern shore of San Francisco Bay to the San Joaquin River. There is a population of just over 1 million, making it one of the top ten most populous Counties in California. It's known for being home to one of the most diverse populations in the State, both culturally and economically.

Working for Contra Costa County gives you the opportunity to serve and improve the lives of the local community - we provide essential services such as public safety, healthcare, social services, and infrastructure development. In addition to offering competitive salaries, great benefits, and opportunities for career growth, working for the county can be a rewarding experience as it allows individuals to make a positive impact on their community and contribute to the betterment of society.

There are currently one (1) vacancy in the Contra Costa Health Services Department.

Contra Costa Health Services Department:
Join our team as an Administrative Aide, where you'll play a pivotal role in supporting administrative staff. We are looking for people who can gather and scrutinize data, tackle focused projects with minimal guidance, and actively contribute to special assignments and projects. Crafting instructive materials and protocols will also be a key aspect of your role. To be successful in this role, you will need to collaborate with stakeholders in and outside of our division to get the information you need.

We are looking for someone who is:

• Creative. You will need to solve problems to address both urgent and new challenges as well as long-lasting ones.
• Steadfast. You will need to work effectively during challenging situations and remain calm and diplomatic.
• A clear communicator. You will need to share relevant updates related to the scope of work with internal and external partners.
• Forward-thinking. You will support maximizing program effectiveness through strategic vision, planning, and partnership.
• Detail-oriented. You will be responsible for accurate and effective written and verbal communication.
• Organized. You will need to prioritize workload in a fast-paced environment.
• Thoughtful. You will need to reflect on feedback from direct supervisors and co-workers and identify strengths in areas of work.

What you will typically be responsible for:

• Gathering, organizing, and analyzing data.
• Participating in special assignments and completing long-term projects which include processing administrative transactions
• Providing direct support to administrative supervisors.
• Learn, implement, and train others on data-tracking systems
• Entering and maintaining data or other information in a computer database.
• General office duties such as typing, scanning, proofreading, filing, and email correspondence.
• Checking forms for accuracy and proper completion.

A few reasons you might love this job:

• Opportunity to learn new skills and expand experience.
• There are unique opportunities to collaborate with internal and external partners.
• You will be part of a dynamic team working to improve health outcomes and empower local communities.

A few challenges you might face in this job:

• The demands and needs of the program can change rapidly.
• Work can be time-sensitive and stressful at times.
• You will work in a highly regulated government environment.

Competencies Required:

• Analyzing & Interpreting Data : Drawing meaning and conclusions from quantitative or qualitative data
• Fact Finding : Obtaining facts and data pertaining to an issue or question
• Reading Comprehension : Understanding and using written information
• Using Technology : Working with electronic hardware and software applications
• Adaptability : Responding positively to change and modifying behavior as the situation requires
• Attention to Detail : Focusing on the details of work content, work steps, and final work products
• Professional Integrity & Ethics : Displaying honesty, adherence to principles, and personal accountability
• Listening : Fully comprehending spoken communication
• Oral Communication : Engaging effectively in dialogue
• Writing : Communicating effectively in writing
• Professional Impact : Presenting self as a positive representative of the organization
• Teamwork : Collaborating with others to achieve shared goals

The eligible list established from this recruitment process will be valid for 6 months and may be used to fill other vacancies countywide.

For the full job description, please click on the following link: https://www.governmentjobs.com/careers/contracosta/classspecs/4336

Minimum Qualifications

Education: Successful completion of at least 60 semester or 90 quarter units from an accredited college or university which included one (1) class in each of the following areas: English Composition; Business or Public Administration, Political Science or Government; Mathematics or Statistics; and Psychology or Behavioral Sciences.

Substitution: Full-time (or the equivalent of full-time) experience in an administrative or staff capacity performing administrative, personnel or budgetary analysis which included the research, analysis and preparation of written reports and recommendations may be substituted for the required education on a year-for-year basis to a maximum of two (2) years.

Desirable Qualifications:

• Experience using Microsoft Teams, Zoom, Excel and Office 365.
• Experience working on multiple projects simultaneously.
• Experience in public health administration
• Experience working with senior leadership

Selection Process

Application Filing and Evaluation: Applicants will be required to complete a supplemental questionnaire at the time of application, applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process.

Administrative Analyst Core Multiple Choice Assessment: Candidates who possess the minimum qualifications will be invited to participate in the Administrative Analyst Core Multiple Choice Assessment. The multiple-choice assessment will be administered via a web-based platform. The multiple-choice assessment will measure candidates' competencies as they relate to Administrative Aide. These may include but are not limited to: analyzing & interpreting data, critical thinking, fact-finding, mathematical facility, reading comprehension, attention to detail, and writing. (Weight 100%)

Final Selection Interviews: Will be scheduled by the department once the eligible list is established.

If you applied for another recruitment that uses this exam and the test is scheduled within 6 months of the date you took the test, you will not have the option to re-take the exam.

TENTATIVE DATES:
The Administrative Analyst Core Multiple Choice Assessment is tentatively scheduled to take place via computer (remotely) March 26 - March 31, 2025

The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.

For recruitment specific questions, please contact Maceo Trotter at maceo.trotter@hrd.cccounty.us For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627.

CONVICTION HISTORY

After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources Department will contact you to schedule a fingerprinting appointment.

DISASTER SERVICE WORKER

All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.

To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits

Closing Date/Time: 3/12/2025 11:59 PM Pacific

Salary:

$49,297.56 - $76,476.72 Annually