Director, HR Policy & Compliance

Job Description:

Director, HR Policy & Compliance

Description

Type of Appointment: Full-Time, At Will

Job Classification: Management Personnel Plan (MPP II)

Anticipated Hiring Range: $60,636 - $130,008 annually (Commensurate with experience and qualifications)

Benefits Include: (15) Paid Holidays, up to (24) Paid Vacation Days, Comprehensive Health, Dental, and Vision Benefits, CalPERS Pension Plan- Read the CSU's Comprehensive Benefits Package

Work Hours: Monday - Friday, 8am - 5pm, unless otherwise notified

Recruitment Closing Date: Open until filled

Priority Application Date: March 5, 2025

THE DEPARTMENT:

The President is the Chief Executive Officer of the University and is responsible for all operational and strategic aspects of the University, including student recruitment, retention and graduation; academic policies and programs; state and non-state operating budgets; personnel policies and procedures; external outreach, collaboration and fund raising, etc. The Office of Employee/Labor Relations and Compliance (ELRC) is located are units within People, Culture and Institutional Affairs (PCIA) in the Office of the President.

DUTIES AND RESPONSIBILITIES:

• Under minimal supervision of the AVP of Employee/Labor Relations, provide HR policy interpretation and guidance to EODA/HR Ops units and advise on compliant course of action. Analyze and interpret state and federal legislation and regulations and personnel policies and procedures to answer policy questions from campus employees. Conduct special research assignments, including gathering and analyzing data and preparing recommendations for consideration by management. Act as a compliance resource providing interpretative support and regular updates on new policies within scope.
• Oversee the Form 700 filing process, the Outside Employment Disclosure filings, Nepotism Policy, CSU Background Check Policy, CSU Reference Check Policy, the Child Abuse and Neglect Reporting obligation acknowledgments, Voters’ rights, immigration policies, and other HR-related notice, form-filing and training requirements; Ensure campus compliance with Conflict of Interest laws and policies; Revise or develop communications, forms, procedures and processes to implement and ensure campus compliance with the aforementioned requirements; develops self-audit guidelines including timelines to ensure compliance with governing statutes and organizations. Conduct policy review sessions to provide information and analysis on new policies, changes to old policies, and highlight procedures and practices that may be impacted.
• Communicate policy changes to campus community in lay terms that facilitate understanding to support HEERA managers. Draft ELR-issued notifications on various subjects such as the Reaffirmation of Campus Policy Statements, Conflict of Interest, Annual Performance Evaluation Reminders, CBA changes, and Technical Letters. Maintain and update the HR Policy website with links to relevant CSU and CPP policies and federal and state regulations, codes, and statutes.
• Provide backup support to ensure best practices for recruitment and other employment related activities, including consulting on EEO issues in staff and MPP III and IV recruitments, preparing federal and state required employment reporting, conducting workplace investigations and reviews, and preparing investigation reports, written recommendations and other related written communications; Assist the ELR&C team by providing policy research and interpretative support in the drafting of CPP’s responses to enforcement agency complaints and union grievances.

QUALIFICATIONS:

• Bachelor's Degree - Or equivalent combination of work experience and education.
• Driver's License, Valid and in State
• At least five (5) years of progressively responsible experience involving legislative/policy research, analysis and interpretation, audit/compliance and HR policy and compliance and
• Demonstrated knowledge of applicable HR related policies, laws and regulations;
• Demonstrated ability to: Independently handle multiple work unit priorities and projects;
• Demonstrated ability to apply a variety of policies and procedures where specific guidelines may not exist;
• Clearly communicate ideas and recommendations verbally and in non-standard correspondence and reports to effectively convey complex information to a wide array of audiences;
• Deliver training and draft policy communications; effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature;
• Use a broad range of technology, systems, and software packages; and perform standard business math, such as calculate ratios and percentages
• Strong interpersonal and verbal communications skills as well as proficiency in written communication with the ability to effectively convey complex information to a wide array of audiences
• Ability to manage multiple, competing priorities and meet deadlines while working in a rapidly changing complex organization
• Demonstrated effectiveness in written and verbal communications.

PREFERRED EXPERIENCE:

• Advanced degree in a related area (MBA or JD)
• AWI Certificate Holder
• SHRM-CP certification
• Strong integrity, flexibility, and ability to adapt

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ .

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ .

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

Conflict of Interest

This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml .

Outside Employment Disclosure

Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/outside-employment-disclosure.shtml .

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ .

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster .

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices .

Equal Employment Opportunity

Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement .

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.

Advertised: Feb 19 2025 Pacific Standard Time
Applications close:

Closing Date/Time: