Human Resources Advisor (Payroll/Leave/Records/Talent) COA Employees Only

Job Description:

Human Resources Advisor (Payroll/Leave/Records/Talent) COA Employees Only

Description

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with a Bachelor’s degree from an accredited college or university in related field, plus three (3) years of HR experience.
• One (1) additional year of experience may substitute for the education up to the maximum of four (4) years.

Licenses and Certifications Required:

• None.

Notes to Applicants

About the job:
The Human Resources Advisor will be responsible for timekeeping and payroll, records management, leave management and talent acquisition. This role requires strong attention to detail, organization, and discretion while maintaining compliance with federal, state, and local regulations.

About working for Building Services and the City of Austin:
Click here to watch the City of Austin Recruitment Video!

Working with Building Services provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
• Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
• The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held.
• If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application.
• The responses to the supplemental questions inquiring about experience should be reflected on your application.

Criminal Background Investigation:
The position requires a criminal background investigation.

Assessments:
Assessment(s) may be administered as part of the interview process.

If you are selected as a top candidate:
Verification of your education (which may include high school graduation or GED , undergraduate and/or graduation degrees) will be required. You must provide proof of education from an accredited organization/institution.

Military/Veteran Interview Preference:
Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference.

Travel:
If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Pay Range
$30.70 - $38.37

Hours
Monday through Friday, 8:00 a.m. - 5:00 p.m.

Hours may vary based upon work demands and business needs. Some extended shifts, evenings, weekends and holiday work may be required based upon business needs, typically due to payroll purposes.
Job Close Date 02/27/2025 Type of Posting Reserved for City Employees Department Building Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Building Services Department, 411 Chicon, Austin, TX 78702 Preferred Qualifications
Preferred Experience:

• Experience administering the Family & Medical Leave Act ( FMLA ), Workers’ Compensation, and the ADA Interactive Process for an organization of 100 employees or larger.
• Active user experience with Banner or similar HRMS system or software.
• Timekeeper/payroll experience for an organization of 100 employees or larger.
• Experience administering the full-cycle recruitment process, including developing recruitment plans, creating job postings, developing interview questions, reviewing applications, facilitating interviews, conducting reference checks/verifying credentials and on-boarding.
• Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, PowerPoint and Visio.
• Records management experience.
• Experience as an HR professional in a Municipal Civil Service environment.
• PHR or SHRM -CP certification or the ability to obtain within 6 months of hire.
• Ability to travel to more than one work location.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Assists HR management in planning, designing, developing, implementing, and evaluating major HR programs. Serves as subject matter expert in providing advice and counsel to management and employee groups on a broad range of HR issues and with applicable regulations, programs, policies, and procedures. Implements HR programs, procedures, processes, and strategies. Recommends enhancements to improve policies, procedures, operational efficiency, and service quality; and monitors implementation of agreed upon actions until the problem has been resolved. Advises and influences management in making sound HR-related decisions. Identifies, analyzes, and recommends solutions for various HR problems using morale indicators and other personnel measurements, such as, but not limited to, surveys, turnover, and grievances; and presents recommendations for corrective action programs when needed. Provides training to managers and supervisors on HR topics and procedures. Researches, gathers, analyzes, and evaluates data and information; monitors program trends; reviews and performs quality checks of program-related data; and develops and maintains management reporting to support decision making and policy development. Monitors and maintains system data, files, records, and reporting; transmits program data files to vendors; develops, monitors, and implements information tracking systems.

Responsibilities- Supervision and/or Leadership Exercised:

May provide leadership, work assignments, evaluation, training, and guidance to others.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of Federal, State, and Local laws and ordinances governing personnel activities.
• Knowledge of City practices, policies, and procedures.
• Knowledge of practices of HR program administration and management.
• Knowledge of customer service principles.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to handle hostility, conflict, and uncertain situations.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to train others.
• Ability to develop and maintain knowledge in assigned specialized HR areas.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with other City employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position requires graduation with a Bachelor’s degree from an accredited college or university in related field, plus three (3) years of HR experience. One (1) additional year of experience may substitute for the education up to the maximum of four (4) years. Do you meet these qualifications?

• Yes
• No

* Are you currently a City of Austin employee?

• Yes
• No

* How many years of experience do you have as an HR Professional in a municipal civil service environment?

• No experience in this area
• Less than 1 year
• 1 to less than 2 years
• 2 to less than 4 years
• 4 to less than 6 years
• More than 6 years

* How many years of experience do you have using the COA Banner system or similiar Human Resources Information System?

• No experience
• Some experience, but less than one year
• 1 year - 3 years
• 3 years or more

* How many years of experience do you have processing payroll under UKG (Timekeeping System)?

• No experience
• 2 years or less
• More than 2 years but less than 5 years
• 5 years or more

* How many years of experience do you have in records management?

• None
• 1 - 2 years of experience
• 2 - 4 years of experience
• 4 - 6 years of experience
• More and 6 years of experience

* Please describe your experience performing tasks related to Leave Management including but not limited to Workers Compensation, FMLA, ADA, Military leave and other leave programs.
(Open Ended Question)
* How many years of experience do you have administering a full-cycle recruiting process, including developing recruitment plans, creating job postings, developing interview questions, reviewing applications, facilitating interviews, conducting reference checks, and processing new hire paperwork?

• None
• Less than 1 year
• 1 to less than 2 years
• 2 to less than 3 years
• 3 to less than 4 years
• 4 or more years

* Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook?

• No experience
• Basic: create/edit simple documents, spreadsheets, & emails
• Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields
• Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another

* Do you possess either PHR, SPHR, SHRM-CP or SHRM-SCP certification or the ability to obtain one within 6 months of employment?

• Yes
• No

* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

Optional & Required Documents

Required Documents Optional Documents Resume