SECRETARY - CONFIDENTIAL

Job Description:

SECRETARY - CONFIDENTIAL

Description

DESCRIPTION

The Department of Human Resources invites applications for the unclassified position of Secretary for the Risk Management Bureau. This position reports to the Manager of Risk & Occupational Health Services and performs difficult and complex secretarial and administrative tasks in support to the Bureau Manager and staff.

**Please note this recruitment will be accepting a limited number of applications for the position. Once the maximum number of submissions of 100 has been met, the job posting will be closed and no further applications will be accepted. We encourage candidates to apply as soon as possible.

EXAMPLES OF DUTIES

• Provide clerical and administrative support to the Risk Management Bureau.
  
• Maintain Manager’s agenda and assist in planning appointments, meetings, conferences etc. as assigned.
  
• Maintains and handles confidential bureau files to ensure security Assists other bureau staff as necessary.
  
• Attends meetings and keeps minutes.
  
• Answer and screen telephone calls, respond to emails, messages, and other correspondence.
  
• Maintain electronic and paper records ensuring information is organized and easily accessible. Perform accurate research and analysis.
  
• Compile, write, proofread and revise drafts of documents.
  
• Prepare reports, presentations, and correspondence accurately and swiftly.
  
• Create and organize information and generate reference tools for ease use.
  
• Administer the Special Events Liability Insurance Program.
  
• Review Certificates of Insurance for compliance and approval.
  
• Coordinate the Annual Property Loss and Control Inspections and air tank inspections.
  
• Process purchase orders, direct payments, deposit receipts and journal vouchers.
  
• Respond to routine inquiries regarding Certificates of Insurance.
  
• Operating and maintaining office equipment.
  
• Performs other related duties as required.
  

REQUIREMENTS TO FILE

EDUCATION

High school diploma or equivalent.

EXPERIENCE
Five years of full-time equivalent progressively responsible secretarial/clerical experience.
DESIRABLE QUALFICIATIONS

• Proficiency with Microsoft Office, Outlook, FAMIS/ADPICS, MUNIS.
  
• Previous experience working in Risk Management.
  
• Knowledge of the City’s basic insurance requirements.
  

SELECTION PROCEDURE

This recruitment will close at 11:59 PM Pacific Time on Tuesday, March 4, 2025, or upon receiving 100 application submissions, whichever comes first. To be considered, applicants must submit a cover letter and resume in PDF format. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. For questions regarding this recruitment, please call (562) 570-7165.

The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7165.

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting Applicant Appeal Process (longbeach.gov) .

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior, if applicable.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance

• Life Insurance

• Retirement Plan (P.E.R.S.)

• Paid Vacation, Personal Holidays and Sick Leave

• Deferred Compensation

• Credit Union Membership

• Free Bus Transportation (Long Beach Transit)

• Flexible Spending Accounts

• Free Employee Parking
• Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Closing Date/Time: 3/4/2025 11:59 PM Pacific

Salary:

$24.65 - $33.69 Hourly