Senior Program Assistant (20580537)

Job Description:

Senior Program Assistant (20580537)

Description

The City of Menlo Park is currently seeking a full-time Senior Program Assistant in the Library and Community Services Department. This is an unparalleled opportunity to join our energetic and creative team. Interested and qualified candidates should apply now.

The Department

The Library and Community Services department is responsible for providing excellent customer service through recreational, educational, and cultural programs for children, adults and seniors. Our facilities include 221 acres of parkland distributed among 13 parks, two libraries, two community centers, two public pools, three childcare centers, two gymnasiums, and one gymnastics center. Included in the parks and recreation areas are tennis and pickleball courts, dog parks, softball diamonds, picnic areas, playgrounds, soccer fields, a skate park, shared use of a performing arts center and open space. The City of Menlo Park recently opened a brand-new state-of-the-art facility that features a community center, gymnasium, aquatics center, senior center, youth center, and branch library. The new facility was constructed in partnership with Meta.

The Position

This position requires excellent organizational skills such as planning and implementation of activities, interpretation of policies, procedures, and regulations; interpersonal and customer service skills; and creative problem-solving within the scope of responsibilities and established policies and procedures. Proven successful prior experience working in local government is highly desirable.

The City of Menlo Park currently has one (1) Senior Program Assistant position available immediately with focus area on indoor/outdoor sports programs and facilites.

This recruitment will be used to establish the eligibility list for Senior Program Assistants. Interested candidates must apply now in order to be considered for placement in current and future positions in this classification.

Senior Program Assistants are highly skilled, hands-on professionals who provide essential support for a wide range of programs, operational and administrative duties. Assigned areas of program responsibility may include one or more of the following:

• Recreation center programs and facilities
• Senior center programs including nutrition, health, social wellness and enrichment
• Children and youth programs
• Community events and observances
• Athletic programs like aquatics, gymnastics, fitness and movement
• Disability and inclusion services
• Technology and systems
• Grant tracking and reporting
• Community center operations

Job Description URL:

https://menlopark.gov/files/sharedassets/public/v/1/administrative-services/documents/human-resources/job-classifications/seiu/senior-program-assistant.pdf

Ideal Candidate

The ideal Senior Program Assistant candidate will:

• Work effectively and collaboratively with other team members to perform at high levels that meet performance goals and measurements
• Manage time and workload in a fast-paced environment; meet multiple deadlines; use modern technological tools to improve work output; achieve performance goals and results in collaboration with others; contribute to and implement team-oriented projects and tasks
• Flexibility and adaptability. Use a positive, problem-solving approach to unexpected situations. Perform at a high level to adapt to changing environments. Innovate and apply creative thinking to develop new pathways to achieve goals. Respond effectively in crisis situations
• Provide administrative support, conduct research, perform special projects, develop reports, assemble materials, compose documents, retrieve and research information, update databases and compile statistics
• Possess strong teamwork skills to function effectively with a diverse and talented team of program assistants, supervisors and other support staff responsible for program implementation
• Plan, organize, schedule, and support assigned programs and projects to deliver high-quality community services to the public
• Ensure the provision of a safe and healthy work and play environment; participate in training staff in safety measures; observe program activities and compliance with safety requirements
• Communicate effectively. Maintain excellent communication with program participants; explain and enforce policies and procedures; promote awareness of programs to prospective participants; celebrate success internally and in the community
• Supports supervisory and management personnel in both administrative and coordination efforts of programs and services in a fast-paced environment that is focused on responding to the changing service needs of a dynamic community
• This position may be assigned to provide effective technical and functional direction to staff, interns, and/or volunteers.

Minimum Qualifications
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Equivalent to an Associate's Degree from an accredited college or university with major coursework in recreation administration, physical education, library services or a related field, and two (2) years of community program experience related to the area of assignment.
• If assigned to child care, equivalent to the completion of an associate degree or 60 semester units including 24 units of early childhood education coursework OR bachelor's degree or equivalent with 12 units of early childhood education or child development coursework; six (6) additional semester units of coursework in administration and supervision of child care and development programs; two (2) units of adult supervision coursework; and two (2) years of experience with young children as well as administrative support experience.
• For positions including oversight of a child care facility, possession of or ability to obtain a CTC-issued Child Development Site Supervisor Permit within one year of employment.
• For certain positions in Community Services, ability to obtain American Red Cross First Aid Certificate and CPR Certificate. Must maintain and renew certification per the American Red Cross guidelines.
• Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.

Benefits

The City offers an excellent benefit package consisting of:

• Health Insurance: City contribution up to $2,655 per month towards a Cafeteria Plan which can be used to purchase medical insurance and participate in a flexible spending account for health care and/or child care reimbursement
• Dental: City-paid coverage for employee and dependents
• Vision: City-paid coverage for employee and dependents
• Vacation: 88 - 176 hours of vacation leave accrual each year, depending on length of service
• Sick Leave: 96 hours of sick leave accrued each year
• Holidays: 11 official holidays; 34 hours of floating holiday time per year; 8 “Day of Reflection” hours per year in recognition of holidays of individual and community importance
• Retirement: CalPERS: For classic members 2.0% @ 60 formula. For all others, 2.0% @ 62 formula
• Deferred Compensation: Voluntary participation in City Plans.
• Life Insurance: City-paid policy equal to 1.5 times regular annual wage
• Long Term Disability: City-paid coverage
• Educational leave and tuition reimbursement
• A City-paid Caltrain GoPass. The Menlo Park campus is centrally located within walking distance from Caltrain and downtown Menlo Park.
• A City-paid BayPass. This pilot program offers employees unlimited travel for both work and personal trips on 25 Bay Area transit agencies that use the Clipper card.
• A transportation allowance program provides employees with $1.50 per day when they walk, bicycle or carpool to work at least once per week.
• Employees are provided with access to an on-site gym at no cost

For additional benefit information, visit
www.menlopark.gov
and review the City of Menlo Park and SEIU Memorandum of Understanding.

Special Instructions

IMPORTANT: Please be sure to fill out the required City application completely, including all relevant work experience. Applications with “See Resume” as a substitution for the work experience description and/or unclear past employment information will not be considered.

Applications will be screened according to the qualifications outlined in this announcement. Not all applications which may meet the minimum requirements will proceed to the next phase of the recruitment process. If 25 or fewer applications are received, the eligibility list will be established based on application review. If more than 26 applications are received, the most qualified candidates will be invited to participate in an Oral Board Panel examination. All applicants will be notified by email as to whether or not they are invited to participate further in the selection process.

An Eligible List will be established as a result of this examination process and will be valid for a period of six months. The list may be extended up to a maximum of two years. The hiring department will review the Eligible List to determine which candidates will be invited to the department selection process.

The City of Menlo Park is an Equal Opportunity Employer. It is the policy of the City of Menlo Park not to discriminate against all qualified applicants or employees. We will make reasonable efforts in the selection process to accommodate persons with disabilities. Please contact Human Resources at
jobs@menlopark.gov
prior to the closing date for accommodation requests.

Before receiving an offer of employment, the candidate will be required to successfully complete a criminal conviction history questionnaire, DOJ fingerprinting, and an Occuscreen background check.

Applicants must be successful in all phases of the selection process to be considered for this position.

In accordance with the Immigration Reform and Control Act, all potential employees are required to provide proof of U.S. Citizenship or authorization to work in the United States. The City will not sponsor applicants for work visas.

Closing Date/Time: 2/28/2025 at 12pm

Salary:

$70,376.00-$85,543.00 Annually