Inventory Control Specialist III

Job Description:

Inventory Control Specialist III

Description

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation from an accredited high school or equivalent plus four (4) years of experience in a warehouse/inventory control atmosphere or material handling, one (1) year of which includes experience in a lead capacity.
• Education may substitute for experience up to the maximum of (2) years.

Licenses or Certifications:

• Valid Texas Class C Driver’s License, if required for the position.
• If required for the position, legally mandated training must be completed within 1 year of employment.

Notes to Applicants
Applicants are expected to follow all directions as listed in this job posting.

The Inventory Control Specialist III role is responsible for assisting tire technicians with adjustments and inventory management of mounted tires for service centers. The position is located at our tire shop, and is responsible for ordering and receiving tire inventory and supplying various service centers with tires and wheels.

This position is considered an essential position which means it is expected that an employee comes to work during any City closure or emergency to include bad weather and any other unexpected events or shutdowns.

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
• Please be sure to detail on the application all current and previous employment.
• The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held.
• Do not leave the “Duties and Responsibilities” sections blank. These will be considered incomplete applications.
• For each position, please describe your specific experience as it relates to the minimum and preferred qualifications.
• If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application.
• When completing Supplemental Questions, please note your answers to the supplemental questions must be supported by the information contained in your application.
• Once the job posting has closed, applications cannot be changed; you will not be given the opportunity to provide additional work experience once you complete and submit your job application.

Additional Information:

• Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications.
• If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date.
• More than one round of interviews may be required.
• Applicants are encouraged to apply as soon as possible. The department reserves the right to close the posting after 7 calendar days.
• Cover letters and resumes are not being accepted for this position.

Skills Assessment:
A skills assessment(s) may be required as part of the recruitment process.

90 Day Provision for Additional Vacancy:
When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another top candidate from the same candidate pool, or, advertise for the new position.

Driving Requirement: This position requires a Valid Texas Class C Driver’s License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

To view the City of Austin Recruitment Video, please click here!

To view Fleet Mobility Services Recruiting Information, please click here!

Working with the City of Austin provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.
Pay Range
$24.08 - $27.93

Hours
Monday -Friday
7:00 a.m. - 4:00 p.m.

Hours and location may vary dependent upon work demands and customer support needs.
Job Close Date 03/11/2025 Type of Posting External Department Fleet Mobility Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 6301 Harold Court Preferred Qualifications
Preferred Experience:

• Demonstrated experience in a lead capacity (to include staff training and, organization and maintaining a warehouse and able to speak to min/max levels of a warehouse);
• Demonstrated experience working in an automotive shop/warehouse environment with a large diverse fleet;
• Experience with parts research (using make/model, body and equipment);
• Asset management and/ or software experience (M5 preferred);
• Experience working with commercials tires and understanding their specifications;
• Knowledge on the use of tire-changing equipment, balancing machine and other relevant tools;
• Experience working with components of a commercial vehicle (cab, chassis, body, commercial brakes system (air brakes).

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.


Plans inventory layouts and/or warehouse operations and coordinates activities of workers. Ensures accuracy and condition of inventoried assets, items shipped, received, or issued and recommends operational improvements Enters, retrieves and/or reviews data recorded in tracking system, creates and analyzes reports and recommends operational improvements. Establishes procedures by consulting with workers, managers and suppliers to ensure the procedures are maintained and compliant with overall objectives of the department. Manages inventory by performing physical counts, identifying variances and reconciling records. Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing. Ensures maintenance of adequate inventory by researching and resolving discrepancies, recommending actions to manage inventory levels, disbursement and disposition of inventory. Manages safety by maintaining compliance with safety guidelines, reporting discrepancies, and recommending corrective action to ensure safety in the warehouse. Supports inventory and/or warehouse operations by recommending inventory layout, providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues.

Responsibilities- Supervision and/or Leadership Exercised:

• May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of fundamental inventory control procedures and systems.
• Knowledge of office and administrative practices related to purchasing.
• Skill in oral and written communication.
• Skill in record keeping and performing detailed work.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Skill in using computers and related software applications.
• Skill in handling multiple tasks and prioritizing.
• Ability to perform detailed work in an accurate and organized manner.
• Ability to train others.
• Ability to establish and maintain good working relationships with other city employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for this position are Graduation from an accredited high school or equivalent plus four (4) years of experience in a warehouse/inventory control atmosphere or material handling, one (1) year of which includes experience in a lead capacity. Education may substitute for experience up to the maximum of (2) years. Do you meet the minimum qualifications for this position?

• Yes
• No

* Which best describes your experience with inventory, material, and stock management operations? (Please note that an affirmative answer must be supported by information in your City of Austin employment application.)

• None
• Basic: contributing member of an inventory, material, or stock management team; performs basic transaction functions; picks material as requested
• Intermediate: works with inventory, material, or stock management teams to review inventory count and reconcile a computerized maintenance management system (CMMS); resolves complex receiving discrepancies within a CMMS, purchasing, and the vendor
• Advanced: sets and manages inventory audit schedules; sets and controls budget impacts; develops and maintains inventory, material and stock management policies and procedures

* Please describe your experience performing in a lead capacity, and indicate in which positions listed on your application you were responsible for performing lead functions.
(Open Ended Question)
* Describe your experience managing parts and inventory staff in an automotive parts room/warehouse environment for a large diverse fleet.
(Open Ended Question)
* Briefly describe your asset management software experience producing, tracking and completing automotive parts requisition orders within a municipality/government environment. If you do not have this experience, answer with N/A. (Please note that an affirmative answer must be supported by information in your City of Austin employment application.)
(Open Ended Question)
* Please describe your experience working with components of a commercial vehicle (cab, chassis, body, commercial brake system (air brakes)). Please note an affirmative answer must be supported by information in your City of Austin employment application.
(Open Ended Question)
* This position requires a valid Texas Class C Driver License. Do you have a valid Texas Class C Driver license or, if selected for this position, do you the ability to acquire a valid Texas Class C Driver license by your hire date?

• Yes
• No

* The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* My job application is detailed and complete, and I understand that if I am selected as the top candidate for this particular position, my salary will be determined based on the experience submitted on my job application.

• Yes
• No

Optional & Required Documents

Required Documents Optional Documents