Senior Management Analyst

Job Description:

Senior Management Analyst

Description

Description/Special Instructions

The City of Elk Grove is now accepting applications for the position of

SENIOR MANAGEMENT ANALYST

$95,978.00 - $128,633.00 annually + excellent benefits

The City of Elk Grove is seeking an experienced Senior Management Analyst to join the Police Department’s Budget and Financial Services team. This position is responsible for performing a broad and multidimensional range of complex assignments for the Department.

Reporting directly to the Police Budget and Finance Manager, the ideal candidate will possess increasingly responsible financial and analytical experience. The ideal candidate will be a highly skilled and effective problem solver with extensive experience in contract management, grant management, fiscal management, and project management.

Presenting information to a governing board or council is an essential function for this position. In addition, the ability to lead, coach and mentor staff and work effectively with colleagues, command staff, other departments, council members, and the community is critical for this role. The ideal candidate needs to be a creative and collaborative member of the Elk Grove team who consistently exhibits strong interpersonal skills, and who will demonstrate their analytical ability through their professional experience.

Tentative Recruitment Timeline (subject to change)

Filing Deadline: March 6, 2025, by 11:59 PM

Oral Board Interviews: March 18, 2025 (in person)

Final Selection Interviews: March 24, 2025 (in person)

The City offers a competitive salary and generous benefit package including CalPERS retirement benefits, a deferred compensation match and more. Why work for the City of Elk Grove? Proud Heritage. Bright Future.

Community Profile

Elk Grove is a vibrant, family-friendly community of approximately 178,124 people in the Sacramento, California region, located 14 miles south of the State Capital and 60 miles east of the Bay Area. Elk Grove is a young, ethnically diverse, modern city that was incorporated in 2000. Elk Grove has low crime, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year.

Representative Duties

DEFINITION

Under direction , leads, oversees, reviews, and participates in the work of staff perfor ming professional level analytical work in support of program operation s and function s ; conducts programmatic research; develops comprehensive reports and financial analysis; assists in the development and implementation of goals, policies, and priorities within assigned department or division ; provides technical and functional direction to lower-level staff; performs related duties as assigned .

SUPERVISION RECEIVED AND EXERCISED

Receives direction from assigned management or supervisory personnel . Exercises technical and functional direction over and provides training to lower-level staff .

CLASS CHARACTERISTICS

This is the advanced journey and /or lead level classification in the Management Analyst series responsible for performing the most complex work assigned to the series . Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment, and , for lead positions, provide lead direction to a work unit of lower-level staff . Positions at the Senior level work within functional areas that include Citywide programs with considerable impact on organizational-wide policies , procedures, and practices . Positions in the classification rely on experience and judgment to perform comprehensive analysis of program functions, financial analysis, and assist in the development of program goals and objectives . Assignments are given with general guidelines and incumbents are responsible for establishing objectives , timelines, and methods to complete work assignments. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements .

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Leads, oversees, reviews, and participates in the work of staff performing analytical and administrative support functions of the assigned department or division ; assumes responsibility for the workflow of an assigned work unit by making work assignments, ensuring that work is consistent with quality standards, and timeline expectations are met.
  
• Performs the more complex work assignments for the classification series for which there are little or no directly related policies, procedures, or past practice which requires the exercise of independent judgment and discretion in establishing work plans, identifying resources, and completing assignments.
  
• Provides input for personnel decisions such as performance evaluations, promotions, hiring, and disciplinary actions.
  

• Assists in the development and implementation of goals, objectives , policies, and priorities for C itywide programs and initiatives ; researches , implements, and administers policies, procedures, and changing business practices and processes for assigned programs and projects ; coordinates, structures, and oversees ongoing or special programs as assigned.
  
• Plans, coordinates, and evaluates assigned programs or projects; identif ies and project s consequences of proposed actions and implement s recommendations in support of goals; organize s and prioritize s timelines and project schedules.
  
• Participates in the budget development and administration for assigned area (s) of responsibility; provides recommendations for project and program budgets ; prepares reports and analyses related to impact of budgetary decisions; prepares financial forecasts and feasibility studies .
  
• Plans, coordinates, and evaluates activities associated with assigned contracts; participates in research and evaluation of proposed contractual obligations and agreements; prepares requests for proposals (RFPs); assists in contract negotiations and administration; monitors compliance with applicable contractual agreements.
  
• Reviews and revises project specifications and contracts; verif ies bid schedule quantitie s and technical specifications ; collaborate s with r isk m anagement , legal, city clerk , and purchasing officer to bid projects ; respond s to contractors; review s all bid submissions; communicate s bid approvals.
  
• Performs a variety of professional level research, administrative, operational, financial, legislative and grant proposals, and analytical duties in support of programs and functions within the City Manage r’ s Office ; performs duties in support of various administrative operations and activities within assigned area of responsibility including special projects, research studies, budget analysis, and other specialized functions.
  
• Assists in resolving operational and administration issues; identifies issues and conducts research to find alternative solutions; makes and assists in the implementation of recommendations.
  
• Provides assistance to management staff; this includes the preparation and presentation of staff reports and other correspondence when necessary and appropriate .
  
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in business and public administration and issues related to area of assignment; responds to and resolves difficult and sensitive c omplaints and inquiries from members of the public .
  
• Provides training to City staff on the principles , methods , and resources of data research, analysis, and reporting in support of the programs, operations, and activities of all City departments; collaborates with Information Services staff on the availability and enhancement of the City’s data resources .
  
• L ead s training workshops on performance management.
  
• Prepares agenda items; make presentations to the City Council and other committees as required ; represent the City or a department in a wide variety of meetings with local community groups, professional associations, and other local entities as required .
  
• May serve as liaison to assigned City Commissions/Committees.
  
• Performs related duties as assigned.
  

Qualifications

Knowledge of:

• Principles of providing functional direction and training to assigned staff.
  

• Principles and practices of leadership.
  
• Principles, practices, methods, and techniques of effective technical, administrative, budgetary, and financial record keeping, report preparation, comparative analyses, and presentation.
  
• Principles and practices of project management.
  
• Principles and practices of contract negotiation, preparation, and monitoring.
  
• Principles and practices of program development and administration.
  
• Methods and techniques of effective technical, administrative, and financial record keeping, data collection, and research.
  
• Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment.
  
• Pertinent federal, state, and local laws, codes, and regulations.
  
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  
• Recent and on-going developments, current literature, and sources of information related to the operations of the area(s) of assign ment .
  
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
  
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
  
• City and mandated safety rules, regulations, and protocols.
  
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
  
• Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration.
  
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
  
• Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
  

Ability to:

• Plan, organize, and coordinate the work of assigned staff.
  
• Effectively provide staff leadership and work direction.
  
• Assist in developing and implementing goals, objectives , practices, policies, procedures, and work standards .
  
• Apply principles and practices of public administration, including finance, budgeting, and procurement methods.
  
• Collect, evaluate, and interpret varied information and data.
  
• Conduct research studies and special projects.
  
• Establish and maintain various data collection, record keeping, tracking, filing, and reporting systems.
  
• Participate in planning, organizing, directing, coordinating, and evaluating assigned programs, projects, events, or technical area.
  
• Perform a range of professional analytical, programmatic, and administrative duties involving independent judgment and personal initiative.
  
• Prepare clear and concise technical, administrative, and financial reports.
  
• Research, manage, and monitor contracts and agreements.
  
• Understand the organization and operation of the City , assigned program s , and of outside agencies as necessary to assume assigned responsibilities.
  
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relative to the work performed.
  
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
  
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
  
• Use tact, initiative, prudence, and independent judgment within general policy , procedural , and legal guidelines.
  
• Engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies.
  
• Establish, maintain , and foster positive and effective working relationships with those contacted in the course of work.
  

Education and Experience:

• Bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, or a related field and four ( 4 ) years increasingly responsib le administrative, financial, or budgetary experience .
  

Licenses and Certifications:

• None.
  

Physical Demands and Work Environment

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone . Standing in and walking between work areas is frequently required . Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment . Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. Reasonable accommodations will be made for individuals with disabilities who are qualified to perform essential functions of a position or positions within this classification.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

FLSA Status: Exempt

The information listed above is subject to change and does not constitute either an expressed or implied contract. The City of Elk Grove is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (916) 478-2230.

CITY OF ELK GROVE

EMPLOYEE BENEFIT SUMMARY - NON REPRESENTED

Annual Leave (vacation/sick)
Upon Hire 176 hours 6.77 hours per pay period
5 Year Anniversary 216 hours 8.31 hours per pay period
10 Year Anniversary 232 hours 8.92 per pay period
15 Year Anniversary 256 hours 9.85 hours per pay period
20 Year anniversary 272 hours 10.46 per pay period

Deferred Compensation

Employee may participate in a 457 deferred compensation plan up to maximum allowed by law.

Deferred Compensation - City Match

The City will match up to 4% of employee's salary to a deferred compensation plan. There is a 1 year vesting period.

Employee Assistance Program

Available to employee and immediate family.

Flexible Spending Account

Covers IRS approved medical and/or approved dependent care expenses to be paid on a pre-tax basis.

• Medical spending up to $3,300.00 annually.
• Dependent care up to $5,000 annually.
• Adoption Assistance FSA up to $16,810 annually.

Health (Medical) Insurance
The City participates in the CalPERS Health Plan (PEMHCA) and offers a "cafeteria plan," which includes a monthly City contribution that an employee may apply toward premiums for medical insurance.

The City's Contribution rates for the 2025 plan year are as follows:

Single: up to $1,001.61 per month
2-Party: up to $2,003.22 per month
Family: up to $2,604.19 per month

Employees who show evidence of other group health insurance coverage and waive enrollment in a CalPERS health plan shall receive a taxable in lieu cash fringe allowance of $300 per month.

Dental Insurance
100% City paid for employee and eligible dependents if enrolled in the City's medical plan.

Vision Insurance
100% City paid for employee and eligible dependents if enrolled in the City's medical plan.

Pet Insurance
City employees are eligible to purchase pet insurance at a discounted premium rate through MetLife.

Supplemental Health Insurance
The City provides supplemental health insurance up to $15,000 per year for eligible participants.

Retirement Health savings Account

City provided defined contribution program for IRS-eligible medical expenses upon retirement.

Holidays

Twelve (12) paid holidays per year and sixteen (16) floating holiday hours per fiscal year. Employees who are assigned by the Police Chief to work shifts receive a 5% Holiday Pay Differential in lieu of paid holidays and eight (8) floating holiday hours per fiscal year.

Alternative Work Schedules
Available depending on Department

Life Insurance

City provides Life insurance at 1X base salary with a minimum of $50,000 and maximum of $300,000. Additional life insurance may be purchased by employee up to a maximum of $500,000.

Military Leave

The City will pay qualified employees any difference between his/her base salary and the amount received in military reserve pay for regularly scheduled annual training that requires the employee to take military leave from his/her regular work week.

Retirement -PERS
Your CalPERS Pension formula will be dependent upon your hire date with the City of Elk Grove and/or your status with any Public Retirement System.

• 2.7% at 55 if hired before 8/12/12.
• 2% at 55 if hired after 8/12/12 and a current Classic member of CalPERS.
• 2% at 62 if hired after 1/1/13 and not a Classic member of CalPERS.

Internal applicants will remain in their current retirement formula unless they are moving from a safety to miscellaneous classification.

Short Term/Long Term Disability

• The City provides Short-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $2,300 per week and Long-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $15,000 per month.
• The City also provides Paid Family Leave coverage @ 60-70% of weekly earnings up to a maximum of $,1623 per week.

City employees DO NOT contribute to the California State Disability Insurance (SDI) program.

Social Security

City offers an IRS qualifying retirement plan, therefore, employees do not currently participate in the Social Security program.

Tuition Reimbursement

80% up to $2,000/year for City related Certification programss.
80% up to 3,500/year for Associates, Bachelors or Masters Degree

Wellness Program

Amazing on-site Wellness Coordinator and multiple fitness and wellness classes such as yoga and pilates available throughout the week!

Closing Date/Time: 3/6/2025 11:59 PM Pacific

Salary:

$95,978.00 - $128,633.00 Annually