PROPERTY CONVEYANCES EXAMINER

Job Description:

PROPERTY CONVEYANCES EXAMINER

Description

Position/Program Information

EXAM NUMBER:

E1141P

TYPE OF RECRUITMENT:

OPEN COMPETITIVE JOB OPPORTUNITY

FILING PERIOD:

Applications will be accepted starting Thursday, February 06, 2025, at 9:00a.m. (PT) - Continuous. This examination will remain open until the needs of the service are met and is subject to closure without prior notice.

Get ready to join one of the nation's largest county employers! Recognized by Forbes as one of America's Best Large Employers , the County of Los Angeles offers broad career growth, outstanding benefits , and competitive salaries. We are the largest employer in Southern California, with opportunities for you to make a difference in the lives of over 10 million residents.

At the Registrar-Recorder/County Clerk, it is our mission to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and the community. We seek to achieve accountability, professionalism, integrity, respect, and equity.

OUT-OF-CLASS:
Out-of-Class experience will not be accepted for this examination.

WITHHOLD INFORMATION:
No withholds will be allowed for this examination. Required experience must be fully met and indicated on the application at the time of filing.

Essential Job Functions

POSITION DESCRIPTION:

The Property Conveyances Examiner receives technical direction from a Senior Property Conveyances Examiner. The Property Conveyances Examiner examines, evaluates, and records legal documents submitted by individuals, corporations, partnerships, and others, effecting and/or evidencing title to or interest in real or personal property. Incumbent in this position must have a general knowledge of laws, codes, ordinances and legal terminology relating to property ownership, and specialized knowledge of recording policies and procedures essential for the protection of property right

ESSENTIAL DUTIES INCLUDE, BUT ARE NOT LIMITED TO:

Visually examine legal documents (e.g., deeds, deeds of trust, leases, homesteads, reconveyances, assignments, etc.) and maps by reviewing their contents in compliance with specific requirements set forth in the applicable legal codes, in order to determine their acceptability for recording in the public records.

Reject documents that do not meet the recording requirements, or are statutorily incomplete or missing in order to ensure that only accurate and statutorily complete documents are recorded.

Provide information (e.g., bulletins, posted notices, verbally, etc.) to the public regarding Federal, State, County, and city laws, rules, regulations, and policies, which provide the basis for accepting or rejecting documents presented for recording in the public records.

Determine which prescribed fees are to be charged for the recording of documents by inputting information into a computer in order to ensure that all applicable fees are received.

Examine documents submitted for recordation to determine the applicability of the Documentary Transfer Tax and determine or verify the amount of tax.

Verbally (in-person or over the telephone) respond to questions from individuals, representatives of title insurance companies, attorneys, lending institutions, and real estate agents pertaining to public recordation of legal documents in order to provide information and assistance, without providing legal advice.

Provide reject letters to members of the public, legal representatives, etc. in order to specify the reasons why a document was not accepted for recordation.

Perform cashiering functions by collecting or billing customers for all applicable taxes and fees, providing certified or conformed copies, providing change, and issuing a receipt in order to create a record of monetary transactions.

Scan documents into JEDI (Departmental custom computer program) and verify that images are clear and legible in order to create a permanent public record.

Requirements

SELECTION REQUIREMENTS:
Two (2) years* of specialized experience** in the review and evaluation***of documents relating to real or personal property.

PHYSICAL CLASS:

Physical Class 2 - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENTS INFORMATION:
*Credit for experience is given based on a 40-hour workweek. Part-time experience will not be accepted.


**Specialized experience is defined as performing document review of subject matter, clerical duties requiring a working knowledge of specific subject matter, and the use of initiative and independent judgment within procedural and policy limits.

*** For this examination, review and evaluation means to process or prepare and review real property and personal documents, such as maps, deeds, deeds of trust, assignments, liens, or other pertinent documents, for public recording at a Recorder's office.

Additional Information

OUR EXAMINATION CONTENT:
The examination will consist of two (2) parts:

Part I: An Evaluation of Experience, weighted at 50%. Each candidate will be evaluated based on the information provided on the Supplemental Questionnaire.

Applicants must meet the Selection Requirements and pass Part I - Evaluation of Experience in order to proceed to Part II - Structured Interview.

Part II: A Structured Interview, weighted at 50%. The Structured Interview is designed to measure job related knowledge and ability to perform duties of the position, work habits, customer service and interpersonal skills, problem solving .

APPLICATIONS WILL BE PROCESSED ON AN AS-RECEIVED BASIS AND PROMULGATED TO THE ELIGIBLE REGISTER ACCORDINGLY

PASSING THIS EXAMINIATION AND BEING PLACED ON THE ELIGIBLE REGISTER DOES NOT GUARANTEE AN OFFER OF EMPLOYEMENT.

ELIGIBILITY INFORMATION:
The names of candidates receiving a passing score of 70% or higher on each weighted part of the examination will be added to the eligible register in order of their score group for a period of six (6) months following the date of eligibility. No person may compete in this examination more than once every six (6) months.

AVAILABLE SHIFT AND VACANCY INFORMATION:

The eligible list resulting from this examination will be used to fill vacancies in the County of Los Angeles, Department of Registrar Recorder/County Clerk in Norwalk, CA. Appointees may be required to work any shift, including evenings, weekends, and holidays.

HOW TO APPLY:
Applications must be filed online only. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website https://www.governmentjobs.com/careers/lacounty .

Plan to submit your online application well in advance, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Please make sure you put in the time and effort when filling out your application and supplemental questions completely.

The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements as listed on this job posting. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

APPLICAITON AND FILING INFORMATION:
It is important that you provide a valid email address. Please add rthai@rrcc.lacounty.gov , i nfo@governmentjobs.com , noreply@governmentjobs.com RCCExams@rrcc.lacounty.gov and the domain rrcc.lacounty.gov, to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Should any of your contact information change, including mailing address, please notify our office.

IMPORTANT NOTICES:

• Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.
• FALSIFICATION of any information may result in DISQUALIFICAITION.
• Utilizing VERBIAGE from the Class Specification and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements.Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED.

PLEASE REVIEW YOUR APPLICATION CAREFULLY AND COMPLETELY PRIOR TO CLICKING THE "SUBMIT" BUTTON

SOCIAL SECURITY INFORMATION:
Please include your Social Security Number when applying.

NO SHARING OF USER ID AND PASSWORDS:
All applicants must file their application online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record and is subject to disqualification from this examination.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

TESTING ACCOMMODATION:
If you require an accommodation to fairly compete in any part of the assessment process, contact the Testing Accommodations Coordinator at rthai@rrcc.lacounty.gov . We require a completed Request for Reasonable Accommodation form as well as supporting documentation from a qualified professional justifying the request. The sooner you contact us, the sooner we can respond and keep you moving through the process.

FAIR CHANCE INITIATIVE:
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).
ANIT-RACISM, DIVERSITY, AND INCLUSION (ARDI)
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

If you need assistance or have questions, please contact us using the following information:

ADA COORDINATOR PHONE: (562) 462-2849
TELETYPE PHONE: 800-899-4099
ALTERNATE TTY PHONE: 800-897-0077
CALIFORNIA RELAY SERVICES PHONE: 800-735-2922

DEPARTMENT CONTACT NAME: Rosetta Thai
DEPARTMENT CONTACT PHONE: (562) 462-2849
DEPARTMENT CONTACT EMAIL: Rthai @rrcc.lacounty.gov

For detailed information, please click here

Closing Date/Time: Continuous

Salary:

$3,957.92 - $5,479.28 Monthly