Program Supervisor

Job Description:

Program Supervisor

Description

THE POSITION

With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

To perform professional and supervisory work in a variety of neighborhood and community services, such as recreation, educational enrichment, child care, elder care, camp services, human services, or other special community programs.

SUPERVISION RECEIVED AND EXERCISED

Direction is provided by a higher-level position. Responsibilities include the direct supervision of lower-level personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed:

• Plan, schedule, and direct the work of employees and volunteers.
• Provide direction and general supervision to lower-level staff.
• Plan and participate in the in-service training of subordinate staff.
• Coordinate the recruitment and selection of part-time and seasonal personnel.
• Prepare schedules and assignments, organize work, and set priorities.
• Review and evaluate the work of subordinates.
• Design, evaluate, and recommend continuance, modification, or cancellation of programs and services.
• Establish procedures and guidelines for sites and programs.
• Prepare and submit preliminary budgets, new equipment specifications, and routine and special reports.
• Provide leadership in planning, staffing, reporting, and adopting rules and regulations for activities and programs.
• Analyze the program needs of the city, community, or neighborhood.
• Coordinate with supervisors on staff coverage needs and, as directed, work with others in the scheduling and presentation of various city-wide activities and events.
• Make presentations, provide guidance, and maintain effective relations with public and private groups, engaging their cooperation and assistance in various phases of the overall program.
• Assist in conducting special studies and investigations, and prepare reports in the functions and procedures of programming.
• For the Camp Sacramento position, must reside at camp and supervise the daily operations of camp during the approximately 16-26 week summer season; participate in maintaining facilities, grounds, and equipment.
• Perform related duties as required.

QUALIFICATIONS

Knowledge of :

• Philosophy, principles, and practices of public programs impacting neighborhoods.
• Regulations and policies governing various programs.
• First aid and safety procedures and requirements.
• Major sports, games, arts and crafts, dramatics, music, and other recreational activities suitable for children, adolescents, and adults.
• Facilities and equipment needed in broad and comprehensive programs.
• Principles of supervision and training.
• Organization, procedures, and operating details of the department.

Ability to :

• Plan, coordinate, and direct various types of neighborhood and community service programs.
• Plan, assign, coordinate, schedule, and supervise the work of lower-level personnel.
• Review and analyze program effectiveness, and recommend and implement procedures to improve programs.
• Analyze, interpret, and apply State and departmental regulations and policies.
• Effectively participate in a continuing in-service training program.
• Instruct individuals in various activities.
• Speak before groups.
• Maintain records and prepare reports.
• Establish and maintain cooperative working relationships with employees, school officials, and the general public.

Experience :

Two years of experience developing and implementing community and
neighborhood programs in recreation, education, child care, elder care, camp services, human services, or other special community programs.

AND

Education :

A Bachelor's Degree from an accredited college or university with course work in recreation, education, child development, gerontology, or a closely related field.

Substitution :
Additional qualifying experience may substitute for education on a year-for-year basis.

PROOF OF EDUCATION

Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.

SPECIAL QUALIFICATIONS

Driver License:
Possession of a valid California Class C Driver’s License at the time of appointment.

Age:
For positions at Camp Sacramento and in accordance with California Health and Safety Code, candidates must be at least 25 years of age at the time of appointment.

For child-care and elder-care positions, candidates must meet qualifications in accordance with current laws and regulations.

Assessments:
If considered for appointment, candidates must:

• Pass a physical, criminal background check, and drug test.
• Pass a tuberculosis screening test.

Training :
This position is designated as a Mandatory Reporter; completion of Mandatory Reporter training is required within two weeks of employment.

Physical Requirements :
This is an active position requiring the ability to move about on foot, with frequent walking and standing; frequent starts and stops; perform simple and power grasping; verbal and hearing skills to effectively communicate with participants and staff; visual acuity to read and record documents and make observations, intermittently, lift, carry or move equipment of 20 pounds or less.

Work Conditions:
May be required to work weekends, evenings, holidays, and to be on-call.

Environmental Conditions:
Work may be performed indoors or outdoors with exposure to heat, often over 100 degrees, sun, noise, dust, and pollens.

THE SELECTION PROCEDURE

P lease note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently , including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ;

• Employment applications must be submitted online; paper applications will not be accepted.
• Employment applications will be considered incomplete and will be disqualified:
  • If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week ).
  • If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
• Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
• Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
• If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline . Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C.
• Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.

2. Training and Experience Exam : (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note:

• Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.
• A resume will not substitute for the information required in the T&E questions.

3. Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Program Supervisor examination.

4. Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.

5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

QUESTIONS: For questions concerning this job announcement and the application process:

• Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
• For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627.
• Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ;
• Send an email to employment@cityofsacramento.org ; or
• Call the Human Resources Department at (916) 808-5726

Bilingual Pay
Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act
The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.

Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional Information
Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf

Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html

Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf

Closing Date/Time: 2/11/2025 11:59 PM Pacific

Salary:

$63,347.44 - $89,136.22 Annually