Campus Intake Coordinator

Job Description:

Campus Intake Coordinator

Description

Campus Intake Coordinator

Title IX
Job #544377
Close Date: Tuesday, February 11, 2025

(Internal Only)

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have over 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job #544377) Administrator I, Campus Intake Coordinator, Salary Range: $3,938 - $11,703 monthly. Hiring Range: $6,000 - $6,900 monthly. This is a full-time, benefited, 12-month pay plan position in the Title IX Department. This position is an Administrator I in the California State University Management Personnel Plan (MPP). Under this plan, incumbents are subject to normal management reviews and serve at the pleasure of the University President. Additional information can be found at: http://www.calstate.edu/HRAdm/policies/mpp.shtml . This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Please note that this is an internal recruitment open only to active, stateside, Cal Poly Humboldt Employees.

Position Summary:

The Campus Intake Coordinator oversees the intake and adjudication of all incident reports and formal complaints involving students, faculty, and staff - ensuring that required tasks are performed by the appropriate responding office consistent with CSU policy and established university procedures.

Key Responsibilities:

Receive, assign, process, and track response to reports of unwelcome behavior - 35%

• Review all Incident Reports (IRs) submitted through Student Conduct, Title IX & DHR, Human Resources, and Academic Personnel Services reporting channels.
• Based on reported information, create cases in Maxient CMS; perform initial Complainant intake and provide supportive measures.
• Assign cases to appropriate responding office.
• Actively track all open cases.
• Audit case closures to ensure responses are consistent with CSU policy and established procedures, and that Maxient case files tell complete story to future auditors / reviewers through EFC and Notes section content.

Intake and Support - 30%

• Perform initial Complainant intake and provide supportive measures; assign cases to appropriate responding office.

Directly support the development and implementation of a campus policy and structure designed to respond to “Other Conduct of Concern” (OOC) (per Cozen O’Connor Assessment) - 20%

• In consultation with the Title IX Coordinator, periodically refine the duties and essential job functions of the Campus Intake Coordinator position to effectively implement newly established and evolving procedures that address OOC.
• Lead the development and implementation of a reporting tool (“one form”) for all unwelcome conduct.
• Train HR, APS, and college administrators on Maxient CMS use and best practices.
• Lead campus outreach on new reporting process.
• Lead the implementation of the yet-to-be published systemwide policy addressing other conduct of concern.

Support Title IX Office operations - 5%

• In the absence of the Title IX / DHR Intake Coordinator, send initial outreach for all Title IX cases via Maxient CMS.
• Send tailored (non-Maxient) outreach for all dating / domestic violence and stalking cases.
• Serve as back-up Clery reviewer; monitor (daily) TIX department email account.

Actively liaise with the Office of the Dean of Students - 5%

• Work closely with the Dean and Associate Dean of Students to support students who are negotiating a reporting, formal complaint, or grievance process.

Other Duties as Assigned - 5%

Knowledge, Skills, and Abilities Associated with this Position Include:

• Excellent communication and interpersonal skills, enabling effective interaction and communication with faculty, staff, students, and external constituencies.
• Advanced time management and analytic skills.
• Highly developed written communication skills.
• Ability to manage multiple projects independently.
• Strong critical thinking, analytic, research, problem-solving, and conflict-resolution skills.
• Ability to contribute to effective teams through goal setting, defining responsibilities, empowering team members, providing feedback, and adhering to deadlines.
• Ability to use high-level discretion and maintain a high level of confidentiality in handling problems of a sensitive nature and security of confidential records.
• Working knowledge of applicable state and federal employment and education laws and regulations.
• Working knowledge of and ability to operate standard office equipment.
• Demonstrated commitment and/or experience promoting and fostering a learning environment that is supportive of individuals from diverse backgrounds.

Minimum Qualifications:
A Bachelor’s degree from an accredited institution. Two (2) years of progressively responsible experience working on issues related to Title IX / DHR and / or student conduct in higher education.
Preferred Qualifications:
Advanced degree related to Title IX issues including but not limited to legal studies and education. Demonstrated skills in delivering trainings. Knowledge of Maxient case management system.
Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline: The deadline to submit application materials is 11:55 p.m. on Tuesday, February 11, 2025.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu .

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.” In reference to the full disclosure letter, please refer to HR 2010-08.

Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.

Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 3318
Publication Date: January 28, 2025

Advertised: Jan 28 2025 Pacific Standard Time
Applications close: Feb 11 2025 Pacific Standard Time

Closing Date/Time: