Fiscal Contracts Analyst & Project Coordinator (Administrative Analyst/Specialist Non-Exempt)

Job Description:

Fiscal Contracts Analyst & Project Coordinator (Administrative Analyst/Specialist Non-Exempt)

Description

Position Summary

San Diego State University is seeking a highly skilled and detail-oriented Fiscal Contracts Analyst & Project Coordinator to join our team. Under the direction of the Associate Director of Division Care, this role will play a critical part in overseeing the financial logistics and budget monitoring of various projects, including multimillion-dollar Major Capital Outlay construction projects.

Key Responsibilities

• Contracts Administration and Project Management: Assist in managing the financial logistics and monitoring budgets for multiple, concurrent projects.
• Complex Contract Management: Handle highly complex and customized contracts for CSU Public Works Projects and Specialty Service and Maintenance Contracts.
• Budget Monitoring: Ensure accurate tracking and reporting of project budgets, facilitating successful project completion and financial accountability.

Join us at San Diego State University and contribute to the success of our ambitious projects through expert financial and logistical support!

Position Information

• This is a full-time (1.0 time-base), benefits eligible, temporary position with an anticipated end date one year from date of hire, with the possibility of reappointment.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is approved for partial telecommuting with onsite work in San Diego.

Department Summary

The Business & Financial Affairs Division Care (shared services) unit is responsible for providing the division with efficient, effective and customer-friendly consultation and support by facilitating financial, procure-to-pay, position management and other related administrative transactions on behalf of BFA departments. BFA Division Care is comprised of a project-focused team and an operations-focused team; the project team provides financial and procure-to-pay support for facilities and construction projects; the operations team provides operational (non-project) financial, procure-to-pay, position management and other related administrative transactional support to department and divisional management.

For more information regarding the Division of Business and Financial Affairs (BFA) department, click here .

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Key Qualifications

• Experience administering and reconciling multiple fund accounts tied to project expenditures.
• Experience in multi-fund management and accounting.
• Familiarity with general accounting practices, financial transactions, and record keeping.
• Competency in MS Excel data entry, including linked workbooks and complex balance sheets.
• Competency in MS Word or equivalent word processing.
• General knowledge of construction bidding and contracting process.
• Ability to work independently to accomplish multiple tasks on schedule.
• Demonstrated willingness to act with initiative and to proactively identify upcoming issues and tasks, and to make recommendations on the same as necessary.
• Ability and willingness to learn and assume varied tasks in a multi-functional office.
• Ability to cooperate in general office practices including telephone protocol, correspondence, and reception.
• Education and experience in project management is preferred.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $5,120 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here .

CSU Classification Salary Range: $3,879 - $7,488 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here .

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on February 11, 2025. To receive full consideration, apply by February 10, 2025. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here .

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at mpuentes2@sdsu.edu .

Advertised: Jan 28 2025 Pacific Standard Time
Applications close:

Closing Date/Time: