PROCUREMENT & CONTRACT SPECIALIST

Job Description:

PROCUREMENT & CONTRACT SPECIALIST

Description

The Position

The City of Riverside, Finance Department is accepting applications for the position of Procurement & Contract Specialist to fill one (1) vacancy in the Purchasing Division. The eligibility list established may be used to fill the current and/or upcoming vacancies within this classification for up to six (6) months.

The Procurement and Contract Specialist performs a wide variety of technical and specialized duties in the purchase of equipment, materials, supplies and services. Ensures compliance with Federal, State and local regulations and ensures the cost effective, timely, and necessary procurement of items for City and department use.

Work Performed

Typical duties may include, but are not limited to, the following:

• Identify, address, and resolve accounting and receiving discrepancies; process claims with vendors for damaged materials; obtain materials and replacement parts or obtain credit where appropriate.
• Confer, communicate, and engage with authorized personnel to obtain and refine specifications; collaborate with departments and other personnel to determine procurement needs, requisition requests, and supply demands.
• Maintain information on new products and market conditions and trends; develop files and recommendations for vendors, potential products, new equipment, and changing materials.
• Solicit annual agreements and blanket order renewals with vendors; compile bids, quotes, and other information on service and products offered.
• Analyze bids received, compare specifications and prices, and review market trends; review and make recommendations for procurement award based on value analysis.
• Prepare written bid specifications based on equipment, services or supplies as requested in accordance with Purchasing Section policies and procedures.
• Negotiate major contract items, conditions, and language changes with vendors; evaluate and review vendor performances and make recommendations for future procurement activities.
• Perform market, total life cycle cost, value, price, and complete cost analysis in formulating purchasing forecasts and recommendations for purchasing of services.
• Assist in the disposition of surplus property and equipment.
• Maintain liaison with central stores on matters relating to substitutions, equivalents, delivery schedules, and vendor problems.
• Perform other duties as assigned.

Qualifications

Education: Equivalent to aBachelor’s degree from an accredited college or university with major study in purchasing, business administration, marketing, or a related field.

Experience: Two (2) years of experience in volume purchasing of a variety of general and specialized items. Two years of additional experience may substitute for two years of the required education on a year-for-year basis.

Highly Desired Qualifications:

• Experience working in a Purchasing Department for a governmental agency.
• Possession of a Certified Professional Public Buyer (CPPB) or Certified Procurement Officer (CPPO)

Physical Demands and Working Conditions : Work is done in a standard office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Selection Process

DOCUMENTS REQUIRED AT THE TIME OF APPLICATION:

1) Completed Employment Application

2) Completed Supplemental Questionnaire

FOR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE: ( Application Guide).

The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification.

IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS:

If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment.

Positions that require, or may require, a California Commercial Driver’s License are considered Safety Sensitive and are monitored by the U.S. Department of Transportation. Any candidate being considered for a Safety Sensitive position must submit authorization forms to the City immediately upon request to begin the pre-employment process.

It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment.

Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/ physical examination .

NOTE : The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list.

EDUCATIONAL REQUIREMENTS:

Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university.

Education obtained outside the United States (US) require one of the following options:
An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/ . An advanced-level degree from an accredited US college or university.
All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement.

THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.

Service Employees International Union (SEIU) - General Unit

The City offers an attractive benefits package, the central provisions of which are as follows:

• Retirement for Classic Members - For employees hired after 1/1/2013 who are CLASSIC MEMBERS of California Public Employees' Retirement System (CalPERS) or a reciprocal agency as of 12/31/12 and have not been separated from service from such agency for six months or more, the retirement benefit shall be 2.7 % @ age 55; 3-year final compensation. The required employee contribution is 8%. The City does not participate in Social Security; thus, employees do not bear this additional 6.2% expense.
• Retirement for New Members - For employees hired 1/1/2013 or later and who ARE NOT a member of the California Public Employees' Retirement System (CalPERS) or a reciprocal agency as of 12/31/12, or those who have been separated from a public agency which contracts with CalPERS or a reciprocal agency for six months or more, the retirement benefit shall be 2% at age 62; 3 year final compensation. The required employee contribution is 50% of the normal cost and is subject to change per CalPERS every fiscal year. The City does not participate in Social Security; thus, employees do not bear this additional 6.2% expense.
• Health Insurance - The City offers six health insurance plans and contributes up to $1,469 per month for employee and dependent coverage.
• Dental Insurance - The City provides three dental insurance plans and contributes up to $45 per month.
• Vision Insurance - The City provides vision coverage through Vision Service Plan (VSP) for employees and their dependents that are enrolled in medical coverage.
• Life Insurance - The City provides and pays for term life insurance equal to $100,000. Additional Life Insurance is available and voluntary for employee and eligible dependents (up to $300k).
• Deferred Compensation - The City contributes $25 a month with a minimum employee contribution of $12.50 per check. Participation in the deferred compensation plan is optional.
• Leave Benefits - Includes vacation leave, sick leave, bereavement leave, and holiday benefits.
• Flexible Spending Account - The City offers a Health Care and Dependent Care Flexible Spending Plan for optional participation.
• State Disability Insurance - Automatic coverage administered by the Employee Development Department (EDD) of the State of California
• Vacation Accrual - 0-4 yrs. = 80hrs, 5-9 yrs. = 120hrs, 10+ yrs. = 160 hrs.

For additional benefits information, please visit the following website: https://www.riversideca.gov/human/employee-hub/benefits/about-1

Closing Date/Time: 2/9/2025 11:59 PM Pacific

Salary:

$34.63 - $46.41 Hourly