Court Clerk

Job Description:

Court Clerk

Description

Job Summary

CITY OF KINGMAN

COURT CLERK

MAGISTRATE COURT

SCHEDULE IS MONDAY THROUGH THURSDAY 7AM to 6PM

$17.60 - $21.13/HOURLY

(HIRE IN RANGE; DOQ)

Learn more about our Benefits & Wellness Incentives

1ST REVIEW OF APPLICATIONS ON 02/10/2025

2ND REVIEW OF APPLICATIONS ON 03/03/2025

OVERVIEW
The City of Kingman is located in Mohave County approximately 100 miles southeast of Las Vegas and 195 miles northwest of Phoenix nestled between the beautiful Cerbat and Hualapai Mountain Ranges along historic Route 66. In 2019, Reader’s Digest named Kingman one of the “Nicest Places in Arizona” for its thoughtful residents and spirit of generosity. In addition to its small-town look and feel, the area also offers a wide range of recreational activities that include hiking, bike and ATV trails, camping, golf, beautiful parks, historical attractions, nearby lakes, and the Colorado River. With more than 400 full and part-time employees across 30 divisions, the City of Kingman provides exceptional public services to over 30,000 residents. Our focus on high-quality customer service, safety, and teamwork underpins our efforts to foster an atmosphere where citizens and businesses can thrive.

For more information about the City of Kingman, please see our Open Finance Portal , Choose Kingman Economic Development page, and our Go Kingman tourism page for more information.

GENERAL DESCRIPTION OF POSITION
Performs clerical and administrative support work for the City Magistrate.

SUPERVISION RECEIVED
Work is performed independently under the supervision of the Court Administrator.

SUPERVISION EXERCISED
None

Minimum Qualifications/Special Requirements

EDUCATION AND EXPERIENCE:

• Graduation from high school or GED equivalent
• At least one to two (1-2) years experience in municipal court work or any equivalent experience.
• Any combination of experience and training which demonstrates the knowledge and experience to perform the work.

SPECIAL REQUIREMENTS

• Must complete 16 hours continuing education each calendar year
• Must pass pre-employment background check
• Must have Arizona Driver’s License

Essential Functions

ESSENTIAL DUTIES & RESPONSIBILITIES
Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it.

• Answers incoming calls and handles matters pertaining to same to include disposition information in cases, fine amounts, scheduled hearing and trial dates.
• Assists in setting cases for hearing and trial dates and resets cases as required.
• Issues summons and subpoenas to appear for court matters.
• Types and composes business correspondence relating to activities of the court.
• Dockets and sets up all court files and cross references for prior convictions.
• Completes a variety of forms and forwards to appropriate jurisdiction
• Waits on public at counter and performs cashiering duties to include accepting payments and receipting same as well as submitting a daily deposit to finance.
• Accepts bond and/or bail transactions and completes purchase orders for requesting restitution and/or refunds dollar amounts.
• Prepares and processes failure to appear notices.
• Files pending and completed cases.
• Accepts written motions from attorneys and routes to appropriate parties.
• Prepares forms in courtroom for judge.
• Recalls warrants upon arrest.
• Processes orders of protection.
• Dispositions cases in the Court’s case management system and distributes paperwork accordingly.
• Tracks Court ordered counseling and takes appropriate action based on compliance/non-compliance.
• Contacts service providers to verify compliance with court orders.
• Prepares court record on appeals to include creating a CD of the audio recording.
• Enters notes for minutes of court proceedings in courtroom recording program.
• Schedules and maintains Court calendar for court trials and hearings.
• Regular attendance is an essential function of this job to ensure continuity.
• Performs all work duties and activities in accordance with Court and City policies and procedures; follows safety policies and practices, works in a safe manner, and reports unsafe activity and conditions.
• Performs related work as required.

PERIPHERAL DUTIES

• May serve as a member of various employee committees.
• Performs other duties as required.

WORK CONTACTS

• Frequent contact with defendants, victims, witnesses, city departments, law enforcement agencies, probation departments, other courts and community businesses and organizations.

Miscellaneous

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge: Must possess a thorough knowledge of court procedures and policies, legal documents, laws and ordinances relating to the court; Working knowledge of principles, practices and techniques of quality customer service; Computers and information systems; Office automation, practices and procedures; Cash handling processes; Basic knowledge of mathematics and recordkeeping principles and practices; English spelling, grammar and punctuation;

Skills: Skill in the operation and care of standard office equipment including personal computer and related software applications; Providing quality customer service both telephonically and in person; Prioritizing work and multi-tasking; Performing efficient and accurate data entry; Maintaining various records and files; Establishing and maintaining effective working relationships with co-workers and the public; Troubleshooting problems; Working in a team environment; Demonstrating proficiency to prepare documents, spreadsheets, databases, and email; Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Abilities: Ability to maintain complex files and records and to prepare reports from same; Maintain confidentiality; Understand and follow instructions; Communicate effectively verbally and in writing; Establish and maintain effective working relationship with general public and other employees; Be productive under minimal supervision; Work under pressure and/or with frequent interruptions; Effectively meet and interact with the public; Work with irate or difficult customers and apply appropriate courtesy, tact and persuasion to effect constructive conclusion; Handle money appropriately and accurately; Perform arithmetic computations accurately and quickly; Maintain and utilize complex court files; ability to understand and follow instructions; Work independently and to complete daily activities according to work schedule; Participate in teamwork productively.

WORK ENVIRONMENT
The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMMITMENT TO SAFETY & WELLNESS
It is the policy of the City of Kingman to ensure a safe, healthful workplace for all its employees. It requires that every person in the organization assumes the responsibility of individual and organizational safety. Injury and illness losses from incidents are costly and preventable. The City of Kingman will employ an effective accident and illness prevention program and a comprehensive wellness program that involves all its employees in the effort to eliminate workplace hazards and promote employee health and wellness.
All employees are expected and encouraged to participate in safety and wellness program activities including the following: reporting hazards, unsafe work practices and accidents immediately to their supervisors or a safety committee representative; wearing required personal protective equipment; and participating in and supporting safety committee activities.

DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. This job description is subject to change as the needs and requirements of the position changes.

FIND YOUR REWARDING CAREER WITH US!
Personal Growth Opportunities ~ Meaningful and Challenging Work ~ Public Service
Community Spirit ~ Training and Development

2023-2024 Benefit Guide (PDF)

The City of Kingman is a2022, 2023, and 2024Gallagher Best-in-Class employer. This award recognizes our commitment to supporting better employee wellbeing and building a resilient organizational culture.

At the City of Kingman, we strive to provide a world-class work environment where employee well-being is a valued priority. Our benefits are thoughtfully designed to be competitive and affordable, allowing each person to take care of themselves and their loved ones.We also work hard to ensure that our employees are appropriately compensated and appreciated, while providing opportunities for professional development and career mobility.

Health

• Excellent medical, dental and vision insurance
  • Telemedicine available through BlueCare Anywhere for general medical and behavioral health.
• Flexible spending (FSA) or health savings accounts (HSA)
  • The City of Kingman offers a maximum allocation of $33.33 per pay period for individual coverage and up to $66.67 per pay period for family coverage towards the employee's Health Savings Account (HSA). Over the span of 24 pay periods, this totals a maximum of $800 for individual coverage and up to $1,600 for family coverage. Contributions are typically available approximately 5-7 business days after each pay date.
• Employer-paid group basic life insurance coverage for employee and dependents on medical plan
  • Supplemental group insurance and third-party options available
• Personify Health, our comprehensive well-being platform designed to push you towardsgood health in mind, body and spirit
  • Participation incentives with up to $300 redeemable annually
• Work/Life support services through SupportLinc Employee Assistance Program (EAP)
  • Six free counseling sessions annually.
• The Northwest Arizona Employee Benefit Trust (“NAEBT”), to which the City of Kingman is a member, posts it meeting Notices, Agendas and Minutes on the NAEBT website, which can be found at www.naebt.org .

Leave

• 12 paid holidays , including a floating birthday holiday each year.
• 16-35 paid vacation days per year
  • 6.15 hrs. 1-5 years; 7.69 hrs. 5-10 yrs.; 9.23 hrs. 10-15 yrs.; 10.77 hrs. 15+ yrs.
  • Shift fire personnel accrue leave at 1/3 more per pay period.

• 3.69 sick hours per pay period (approx. 9-12 sick days per year)
  • Shift fire personnel accrue leave at 1/3 more per pay period.
  • Part-time/seasonal employees earn 1 hours of sick time for every 30 hours worked.

Other leave types available, including bereavement, military training, and jury duty. Leave donation program
Financial

• Tuition reimbursement up to $4,500 annually
• Shift differential pay (2nd & 3rd shift)
• Bonus Programs
• Skill-based, Certification & Bilingual Pay
• Clothing Allowance for Uniformed Personnel

Recognition & Appreciation

• Service Awards at 5 ($500), 10 ($1000), 15 ($1500), 20 ($2000)+ years of service
• Mission, Vision, Values (MVV) Excellence Awards
• Safety Awards
• Biannual All-Employee BBQ Lunch
• Annual Employee Pool Party

Retirement

• City matching to AZ State Retirement System & Long Term Disability (ASRS)
• Additional retirement solutions available through optional third-party on pre-tax basis, including457-deferred compensation and Roth IRA.

Closing Date/Time: 2/27/2025 5:00 PM Arizona

Salary:

$17.60 - $21.13 Hourly