Attendance Technician

Job Description:

Attendance Technician

Description

Basic Function and Representative Duties

BASIC FUNCTION:

Under the direction of an assigned supervisor, perform a variety of duties related to attendance accounting and record-keeping at an assigned school site involving frequent and responsible public contacts; prepare, maintain and account for Average Daily Attendance (ADA) and other attendance records and reports for submittal to local and State agencies for State funding.

REPRESENTATIVE DUTIES:

ESSENTIAL DUTIES:

• Perform a variety of duties related to attendance accounting and record-keeping at an assigned school site involving frequent and responsible public contacts; revise and implement office procedures to assure accurate and timely attendance activities

• Prepare, maintain and account for ADA and other attendance records and reports for submittal to local and State agencies according to established time lines; review attendance records and reports for accuracy and compliance with applicable laws, codes, rules and regulations; correct enrollment errors as needed

• Serve as a liaison between students, parents, staff and outside agencies regarding student attendance and related policies, procedures, rules and regulations; initiate and receive phone calls; take and relay messages; respond to inquiries and provide information

• Utilize a computer and assigned software system to input attendance documents and related data; establish and maintain automated student records; generate ADA and various other computerized reports related to student attendance data; assure accuracy of input and output data

• Process and verify student absence information from parents, teachers and others; operate and maintain the automated attendance calling system on a daily basis to assure parents are informed of student absences; clear absences as appropriate; input data from tardy sweeps, utilize automated system to inform parents, and maintain master list of students involved in tardy sweeps; input and verify clearances for field trips, prom, physical education and other school activities; notify teachers of missing attendance reports

• Assist students, staff and visitors in the attendance office; take and relay messages to and from parents and students; respond to e-mails; issue admittance forms to students who are late or returning after an absence; issue off-campus passes according to established guidelines

• Prepare and compile information into comprehensive SARB packet for use during SARB panel meetings; e-mail teachers, counselors and administrators for information regarding potential SARB students; print required District SARB information regarding the student

• Prepare reports of students qualifying to attend Saturday School; manage sign-in sheets of students requesting Saturday School; notify parents of selected students to assure availability and attendance; update student records who have completed Saturday School

• Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software

• Refer student attendance issues to appropriate personnel according to established procedures; assist in identifying and resolving student attendance problems

• Perform a variety of clerical duties such as keyboarding and distributing correspondence, lists, bulletins and notices as assigned; prepare and receive signed truancy letters for parents/guardians; maintain and update the phone call list

• Attend student attendance-related meetings with appropriate personnel

• Perform other attendance-related activities including correcting enrollment errors; dis-enrolling students

OTHER DUTIES:

Perform related duties as assigned

Knowledge and Abilities

KNOWLEDGE OF:

Attendance policies, procedures, terminology and attendance accounting methods

Applicable laws, codes, regulations policies and procedures

Modern office practices, procedures and equipment

Record-keeping and report preparation techniques

Correct English usage, grammar, spelling, punctuation and vocabulary

Oral and written communication skills

Interpersonal skills using tact, patience and courtesy

Data control procedures and data entry operations

Telephone techniques and etiquette

Operation of a computer and assigned software

ABILITY TO:

Perform a variety of duties related to attendance accounting and record-keeping at an assigned school site involving frequent and responsible public contacts

Prepare, maintain and account for ADA and other attendance records and reports for submittal to local and State agencies

Serve as a liaison between students, parents, staff and outside agencies regarding student attendance

Verify excused and unexcused absences

Interpret, apply and explain applicable laws, codes, rules and regulations

Answer telephones and greet the public courteously

Type at an acceptable rate of speed

Establish and maintain effective working relationships with others

Operate a variety of office equipment including a computer and assigned software

Meet schedules and time lines

Maintain a variety of records, logs and files

Communicate effectively both orally and in writing

Understand and follow oral and written instructions

Complete work with many interruptions

Education, Experience and Other Requirements

Any combination equivalent to: graduation from high school and three years clerical or secretarial experience including some record-keeping or maintaining student records experience.

Working Conditions and Additional Information

ENVIRONMENT:

Office environment

Constant interruptions

PHYSICAL DEMANDS:

Dexterity of hands and fingers to operate a computer keyboard

Hearing and speaking to exchange information in person or on the telephone

Sitting or standing for extended periods of time

Seeing to read a variety of materials

Bending at the waist or kneeling to file materials

EXAMINATION INFORMATION:

The first step in the examination process is the application screening and whether or not the candidate meets the minimum qualifications listed.

The testing process may consist of a written exam; an oral exam; a performance exam; a structured interview (SI); a qualification appraisal interview (QAI); an evaluation of training & experience/education (T&E) and/or any combination thereof.

ONLY the No Child Left Behind (NCLB) test requires and is mandated to have a passing score of 70 on each of the three parts of the test.

All other tests will have a passing score set between 50 and 99 depending of a variety of factors affecting that specific recruitment.

All candidates must pass the first examination process to be invited to the next step/test in the process.

As the testing process consists of a minimum of two examination processes; the weight of each those processes may be determined at any step in the processes.

Qualified candidates will be notified of the date, time, and place of the examination(s)/test(s).

Candidates will be notified of the minimum pass points/test score for each examination and/or test in the examination process.

OTHER: Proof of identification for completion of Form I-9, Employment Eligibility Verification, must be submitted at the time of processing for employment.

SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date.

Notification of Non-Discrimination Policy

The Berkeley Unified School District is committed to fostering a positive working environment for its employees. Accordingly, BUSD practices shall be free from discrimination, harassment, intimidation and bullying of any employee based on an employee's actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

The Board also prohibits retaliation against any district employee or job applicant who complains, testi?es or in any way participates in the district's complaint procedures instituted pursuant to this policy.

The following employee has been designated to handle questions and complaints of alleged discrimination regarding Board Policy 4030:

Compliance Officer and Title IX Coordinator

2020 Bonar Street, Room 116

Berkeley, CA 94702

Phone: 510-486-9338

Email: nondiscrimination@berkeley.net

SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown and increases are granted at intervals based on satisfactory service.

BENEFITS (FOR PERMANENT EMPLOYEES): Health plans provide for full coverage for employees and family in the area of medical and dental insurance to a negotiated maximum. All employees who work an average regular assignment of less than 5-1/2 hours a day (.72 FTE or less) shall be entitled to health insurance coverage and dental insurance coverage on a pro-rated basis. This position is covered by Social Security and may be eligible for California Public Employees Retirement System (CalPERS), with joint employee and employer paid contributions. Current members of CalPERS working in other California state, county, city, and school districts can transfer retirement service credit to the District. All employees are enrolled in an Employee Assistant Program (EAP). The District also offers various optional benefits including life insurance, short term disability, Vision Service Plan (VSP), and a medical and dependent care flexible spending option.

VACATION: Regular, non-management, District employees shall accrue vacation as follows:

1-3 Years: Ten (10) working days per year until he/she has completed four (4) years of service.

4-9 Years: Fifteen (15) working days per year until he/she has completed ten (10) years of service.

10-14 Years: Twenty (20) working days per year until he/she has completed fifteen (15) years of service.

15+ Years: Twenty-five (25) working days per year.

Regular twelve (12) month employees shall accrue two (2) additional days of vacation per year at each step indicated above.

HOLIDAYS: Annual employees receive seventeen (17) paid holidays per year:

Independence Day

Labor Day

Veterans' Day

Thanksgiving Holiday (3 Days)

Winter Board Holiday (3 Days)

New Year's Holiday (2 Days)

Martin Luther King's Birthday

Lincoln's Birthday

Washington's Birthday

Spring Board Holiday

Malcolm X's Birthday

Memorial Day

School Year employees may receive sixteen (16) paid holidays, including all of the above except Independence Day (4th of July).

PROFESSIONAL DEVELOPMENT: Classified employees may also participate in professional development activities to enhance their careers.

HEALTH AND CHARACTER INVESTIGATIONS:

Candidates selected for appointment may be required to pass a medical examination given by a Commission-designated physician to determine physical fitness for District employment. The Commission may disqualify any eligible candidates on the basis of the examining physician's report. The District also conducts a fingerprinting background check for all potential candidates for hire. All convictions must be declared and explained on the application; failure to do so will automatically disqualify the application. Tuberculosis tests must be completed and a negative result must be supplied prior to beginning work.

Closing Date/Time: 2/11/2025 11:59 PM Pacific

Salary:

$4,012.00 - $4,886.00 Monthly