Admin Support I-Cultural Services

Job Description:

Admin Support I-Cultural Services

Description

Job Summary:

Assists Public Art Manager with a wide variety of administrative tasks with the City’s Art in Public Places (AIPP) program as well as assist the Loveland Museum front desk with administrative duties. This position will work Monday - Friday with occasional Saturday shifts, and additional after-hours shifts as required by Museum.

The salary range for this position is $20.67- $27.90 per hour with a hiring range of $20.67 - $24.29, depending on qualifications and experience.

This opportunity will be available to applicants until Wednesday, 1.29.25 at 12:00 P.M. M.S.T.

A current resume and a cover letter are preferred.

Are you passionate about art and culture and supporting these efforts in an administrative and front facing role? Please join our team at the City of Loveland!

Essential Functions:

• Provides administrative support including general word processing and data entry, timely maintenance and organization of files and records, inputting artwork maintenance records, preparing and processing financial documents and providing information regarding the City’s collection to the general public.
• Responsible for the overall administrative duties which includes routing City contracts, processing check requests, and preparing monthly financial reports.
• Assists with the management of the City’s public art files using collections management software and maintains artwork maintenance files. May also assist with updating the Museum artist mailing list for newsletters, press releases, calls for entries and other duties.
• Writes Visual Arts Commission meeting minutes and will assist with the preparation and distribution of the monthly meeting packet. Responsible for operating computer equipment and software for online communication with the public and projecting presentations during VAC meetings.
• Receives and answers inquiries. This position interacts with a variety of City personnel and contractors.
• Attends and assists all events, providing support to the Public Arts Manager with coordinating and implementing event logistics and other needs.
• Assist with public art competitions.
• Maintains press clippings and may assist with writing press releases, and other promotional materials. May design flyers, invitations, brochures, labels, and marketing materials using desktop publishing software (Publisher).
• Coordinates updates for the AIPP webpages with the department’s Graphic Designer and/or Marketing. May also write promotional copy and outline content as needed.
• Performs excellent customer service and public relations. Demonstrates good listening, verbal and written skills. Responds to problems and questions in a friendly, helpful manner.
• Covers during Manager’s absences, classes, vacation, and meetings.
• Museum front desk coverage, answering questions, assisting guests and providing customer support.
• Assists with membership program, database and reporting.
• Assists with the point of sale and other financial transactions and systems.

Other Job Functions:

• Performs other duties as assigned.

Qualifications:

Education:

• High School graduate or GED required.
• Associate Degree preferred.

Required Experience:

• 2 years progressively responsible administrative experience, with an emphasis on public customer service.
• 2 years intermediate to advanced skills working with Microsoft office products

Preferred Experience:

• Experience with Past Perfect collections management software and/or knowledge of public art or Museum operations preferred.
• Prior experience within arts or related field preferred.

Knowledge, Skills, and Abilities:

• Excellent organizational and task management skills.
• Basic computer understanding and knowledge of operating systems and presentation software.
• Knowledge of art and the positive impact artwork, in its many forms, has upon a community.
• General knowledge of the Loveland Art in Public Places Program.
• Ability to remain calm and productive in a job that often involves tight deadlines.
• Ability to learn, follow, apply and relay government guidelines, policies, rules and regulations when dealing with citizens and fellow employees.
• Working knowledge of basic mathematics, grammar, spelling, punctuation and vocabulary.
• Knowledge of and ability to operate a variety of standard office machines.

Physical Demands and Working Conditions:

• Frequent minimal physical effort typically found in clerical work. Primarily sedentary, may occasionally lift and carry light objects. Walking and/or standing as needed and minimal.
• Frequent e xposure to routine office noise and equipment.
• Occasional e xposure to hazards typically found in general office environments where there is rarely to no exposure to injury or accident.

This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

With over 300 days of sunshine, and just 30 miles from Rocky Mountain National Park in the heart of northern Colorado, Loveland is an ideal community for anyone to call home. Known as the Sweetheart City, this vibrant cultural hub is home to nearly 500 sculptures and public art installations, the world-famous Valentine Remail Program, and picturesque views of the Rocky Mountains. The community is bustling with a thriving arts, brewery, foodie, and shopping scene. Enjoy headliner concert and theatre productions, professional hockey events, endless community recreation and open space opportunities, art and sculpture shows, and several local festivals. Loveland also boasts an award-winning golf course and an inclusive library and community center. Loveland, Colorado has EVERYTHING YOU LOVE!

In 2020, Loveland was the only Colorado City to win the Governor’s Award for Downtown Excellence, is the top residential recycling City in the state for 4 consecutive years and has been ranked as one of the top places to live, work and raise a family in the U.S. and as one of the Most Idyllic Picturesque towns in America.

Apply today to join more than 800 employees who work to meet the core values of: Accountability & Integrity, Transparency & Honoring the Public Trust, Collaboration, Innovation, Safety, Excellent Service with Courtesy and Kindness. The City of Loveland is a diverse and welcoming community organization, and our employees enjoy a competitive benefits program, various opportunities for growth and development, and an exceptional work-life balance.

A vibrant community, surrounded by natural beauty, where you belong!

Benefits Information:

Benefit Eligible Benefits Package Includes:

• Two (2) Medical plans, Dental, Vision (for self/ spouse/ children)
• A Dedicated, exclusive Employee Health and Wellness Center
• Discounted Chilson Center passes
• Paid vacation, holidays, floating holidays, and medical leave
• Flexible spending including Dependent Care
• Life Insurance, AD&D, Short-term and Long-term disability, and voluntary Critical Illness Coverage
• Retirement 401a, 457, Roth (pre-& post tax) and company match
• A Comprehensive Employee Assistance Program
• Voluntary 529 College Invest program
• Tuition Reimbursement
• Employee Referral Program
• Personal and Professional Development opportunities
• Employee Recognition Program
• Exceptional work-life balance
• Market based pay & regular performance reviews
• Local Government employment is eligible for Public Loan Forgiveness Program

Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions.

City of Loveland job descriptions are designed to describe the general nature and level of work necessary to perform well in the job; they are not intended to provide an exhaustive list of responsibilities, skills, and qualifications. City of Loveland job descriptions may be updated periodically, and additional activities, duties or responsibilities may be assigned by management as deemed appropriate.

The City of Loveland provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

The City of Loveland participates in E-Verify. In accordance with E-Verify requirements, upon your date of hire the City of Loveland will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. E-Verify Notice of Participation. Learn more about your right to work. Visit E-Verify.gov for more information.

Employment offers will be conditional on the successful completion of a background check.