Executive Assistant (Unclassified) - Council District 10

Job Description:

Executive Assistant (Unclassified) - Council District 10

Description

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit here to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José.

The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 408-535-1285, 711 (TTY) , or via email at CityCareers@sanjoseca.gov .

About the Department

The City of San José, the Capital of Silicon Valley, is one of the nation's best managed cities and one of the top ten cities in which to live, work and do business. Moreover, San José is the center of cultural government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect and Celebration.

The San José City Council consists of ten Councilmembers elected by district and a Mayor elected at-large, each for four-year terms. The Mayor and Council are responsible for representing the residents of San José, providing accountability, reviewing public policy and programs, and adopting those policies which best meet the needs of the residents, visitors, and businesses in San José.

Position Duties

The total salary range for the Executive Assistant classification is $80,621.32 - $106,178.80. This amount includes an approximate five percent (5%) ongoing non-pensionable pay. The actual salary shall be determined by the final candidates’ qualifications and experience.

The District 10 Council Office is recruiting for an Executive Assistant position, supporting District 10 Councilmember George Casey. The Executive Assistant is an integral link between the Councilmember and the Mayor and City Council colleagues, City administration, and the community. The position will serve as liaison to other City departments for various activities, work closely with the Councilmember, arrange appointments and travel, and develop administrative office procedures. The Executive Assistant must have excellent oral and written communication skills, effective organizational and analytical skills, and a dedication to public service. Duties also include supervising the production of confidential draft and final reports and correspondence, as well as researching, analyzing, organizing, and preparing reports on information related to specific issues and/or projects as assigned. Bilingual language skills (Vietnamese, Chinese and/or Spanish) both oral and written are highly desirable.

Minimum Qualifications

Education:
Associate of Arts degree from an accredited college in business or closely related field.

Experience:
Five (5) years of progressively responsible work experience in the business field and/or office management.

Other Qualifications

• (Knowledge, skills and abilities; licenses, certificates, education, experience that is more position specific and/or likely to contribute to more successful job performance.)
• Ability to do independent research and to collect, compile, analyze and interpret data on a variety of issues and assimilate information into reports.
• Ability to monitor a number of projects and ensure adherence to timelines.
• Knowledge of City government administration and management.
• Knowledge of standard principles of organization, administration, and supervision.
• Knowledge of report-writing techniques, principles of editing, English usage, spelling, grammar, punctuation, office practices and procedures.
• Knowledge of and ability to operate standard office equipment and computer software programs.
• Ability to exercise independent judgment and initiative regarding administrative matters.
• Ability to handle sensitive and confidential information.
• Ability to understand, interpret and apply instructions, rules, and policies.
• Ability to establish and maintain effective working relations with a wide spectrum of employees, officials, and the public.
• Ability to express oneself clearly and concisely orally and in writing.

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application, resume, cover letter, and answers to the job-specific questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional steps of the selection process may consist of one or more interviews.

To be considered for this position, you must fill out the online application and answer the job-specific questions on the City of San Jose website and submit the following:
• Cover Letter
• Resume

If you have questions about the duties of this position, the selection or hiring processes, please contact sarah.shull@sanjoseca.gov.

This posting/recruitment will remain open until the vacancy is filled. Applications are reviewed continuously; therefore, we encourage applicants to apply as soon as possible.

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits pagefor detailed information on coverage, cost, and dependent coverage.

For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website. You will be able to view information based on different Sworn/Federated job classification.

In additional to the benefits above, there is an additional perks siteto explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.

Salary:

$80,621.32 - $106,178.80 Annually