ADMINISTRATIVE SECRETARY

Job Description:

ADMINISTRATIVE SECRETARY

Description

Position Description

FINAL FILING DATE: Friday, January 24, 2025
EXAM #: 25/80A33/01JJ

The Monterey County Treasurer-Tax Collector is an elected officer of the County. Operating under statutes of the State of California, the Treasurer-Tax Collector performs a variety of functions which collectively contribute to the financial management network of the County, the County's school districts, and many of the County's special districts. The primary responsibilities of the Treasurer-Tax Collector include the billing, collection, reporting and accounting for all real and personal property taxes levied in the County, transient occupancy and cannabis business taxes levied in unincorporated county areas, and business license monitoring and collection; banking and investment of county, school and special district funds; and collection enforcement for Superior Court fines. The department of the Treasurer-Tax Collector consists of three divisions: Tax Collection, Treasury, and Revenue.

Incumbents in the position of Administrative Secretary perform a wide variety of administrative and secretarial duties which require a substantial degree of autonomy; position serves as a personal assistant to a department head or major division chief and performs auxiliary duties and responsibilities of the manager; incumbents may supervise clerical staff engaged in various assignments; and performs other work as required.

We are looking for someone who:

• Pays attention to details.
• Is a self-starter.
• Is responsible, honest and ethical.
• Is flexible.

A few reasons you might love this job:

• You will work in a dynamic environment with others who have strong values and integrity.
• You will work within a supportive team environment.
• You will have lots of interaction with various levels of County management and executive management stakeholders.
• You will provide a vital service that supports the mission of the County.

A few challenges you might face with this job:

• You will need to stay current on internal processes and procedures.
• You will be expected to work cooperatively within a team environment.
• You will need to be flexible with changes in daily schedule/tasks.

The current vacancy is in Treasurer-Tax Collector and is an at-will appointed position.

The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis.

This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority.

Examples of Duties

Sets priorities, compiles and organizes information for supervisor’s use in completing reports, special projects, etc.; follows up on projects initiated by supervisor to assure their completion.Acts in a liaison capacity between the department head or manager, their staff and representatives from other departments, agencies, and the public in situations often involving problem solving or discussion and persuasion to gain concurrence and cooperation.Using discretion, monitors supervisor’s day-to-day activities and schedules. Exercises considerable judgment in committing the supervisor’s time; clears conflicts; arranges travel itineraries and makes reservations. Arranges appropriate meeting and conference accommodations to properly receive guests.Prepares correspondence either independently or from written copy, transcription or brief instructions.Screens office visitors, phone calls and correspondence, establishes priorities and refers to appropriate staff member.Organizes and maintains all types of files and records.
To view the complete job description visit the Monterey County website: Administrative Secretary .

THE SUCCESSFUL CANDIDATE

Will have a proven track record demonstrating the following knowledge, skills and abilities:

Thorough Knowledge of:
Correct grammar, rules of punctuation and spellingProper format for business correspondence and formsFiling systems, including indexing and cross reference methodsOffice management and organizational methods.
Skill and Ability to: Read, interpret and apply laws, ordinances and departmental proceduresEstablish and maintain constructive and harmonious relationships with department heads, elected officials and the general publicOperate a variety of office equipment such as typewriters, Dictaphone, calculator and personal computer Type or key a minimum of 50 words per minute.

Examples of Experience/Education/Training

Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is:

Five years of experience performing increasingly responsible clerical duties.

OR

Two years in the class of Senior Secretary with Monterey County.

Additional Information

CONDITIONS OF EMPLOYMENT

The required conditions of employment include, but are not limited to the following:

• Possess a valid California Class C driver license at the time of appointment and possess and maintain a satisfactory driving record or provide evidence of suitable transportation which is approved by the appointing authority.
• Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency;
• Prospective employees for the Treasurer-Tax Collector will be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record and record of criminal conviction.

BENEFITS:

The County of Monterey offers an excellent benefits package. Please visit our website to view the Unit J Benefit Summary Sheet . This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

NOTES:

• As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions.
• Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9.
• If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary.

Application and Selection Procedures

Apply On-Line at https://www.governmentjobs.com/careers/montereycounty/ ,
by 11:59 PM(PST), Friday, January 24, 2025,

or

Hard copy applications may be obtained from and submitted during normal business hours:
Monday - Friday, 8:00 AM - 5:00 PM by contacting:

Treasurer-Tax Collector

Attn: Human Resources

168 West Alisal Street, 1st Floor

Salinas, CA 93901

Phone: 831-759-6602 Fax: 831-759-6628

The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:

• A completed County of Monterey Employment Application
• Responses to the Supplemental Questions

Applicants who fail to provide all required materials by the Final Filing Date will not be considered. Resumes, cover letters, letters of interest and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.

EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION
Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Julie James, Senior Human Resources Analyst, at (831) 759-6602, or ACRTTC-HR@countyofmonterey.gov.

http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet

Closing Date/Time: 1/24/2025 11:59 PM Pacific

Salary:

$4,801.51 - $6,557.72 Monthly