Staff Services Technician (Fiscal)

Job Description:

Staff Services Technician (Fiscal)

Description

About the Opportunity

THE IDEAL CANDIDATE
The Probation Department is looking for an energetic, team-oriented candidate to be part of the department's Fiscal Unit. The ideal candidate will possess a high level of professionalism, excellent interpersonal skills, team-player, possess strong organizational and time management skills, strong computer knowledge with effective oral and written communication skills, strong problem-solving skills, a strong interest in process improvement, and a strong work ethic.

THE POSITION
Working under general direction of the Accountant I, the Staff Services Technician (SST) will perform a wide variety of functions including, but not limited to, tracking of Department contracts, obtaining/maintaining required insurance certificates, uploading contracts into the County’s contract management system (CIMS), working with Purchasing to get purchase orders issued, managing the Department’s purchasing card program, generate and provide statistical data for various agencies/departments, provide support for all staff, and other duties as assigned.

To learn more about the Probation Department, click here.

Click here for details.

Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Technical Services Bargaining Unit for labor relations purposes.

Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months.

This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. The Job Task Analysis provides information detailing the physical and functional demands of the classification. For complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab.

Typical Tasks

• Support the complex administrative needs of staff;
• Create and prepare statistical reports related to operational functions;
• Gather, coordinate, and organize information and data for required record keeping and reporting needs;
• Maintain proficiency in the use of software and hardware utilized by the department;
• Liaison between the Department and the Auditors Office for issuance of purchasing cards;
• Gather and maintain required receipts/documentation for credit card purchases;
• Process credit card purchases in the County’s One Card system;
• Assist Executive Staff with the renewal of contracts and Board of Supervisors approval;
• Obtain and monitor Certificates of Insurance required for purchases and contracts;
• Track/maintain the Department’s contracts in the County’s contract management system;
• Work with Purchasing to get purchase orders issued;
• Complete monthly and quarterly statistical reports;
• Interpret statistical data for department administrators;
• Assist the Accountant I with processing of invoices;
• Provide backup for the Accounting Unit; and
• Other tasks as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience)

KNOWLEDGE

• Modern office practices/record-keeping;
• Statistical record keeping and reporting concepts, methods and techniques;
• Data processing relating to budget control or payroll;
• Spelling, grammar, and elements of proper writing procedures; and
• Principles and techniques of employee supervision.

SKILLS/ABILITIES

• Work independently, under general supervision;
• Supervise staff conducting technical assistance;
• Interpret and prepare statistical reports;
• Communicate effectively;
• Speak and write in a clear, concise manner;
• Effectively manage time and prioritize work tasks around strict timelines and deadlines;
• Develop and maintain record-keeping systems and electronic databases;
• Prepare recommendations for Departmental and County review;
• Sit at desk for extended amounts of time;
• Lift, bend, stoop and reach overhead; and
• Push, pull, squat, twist, and turn.

We recognize your time is valuable, please only apply if you meet the following required qualifications.
EDUCATION/EXPERIENCE
PATTERN I

• Completion of thirty (30) college semester units in Public or Business Administration or related area.

PATTERN II

• Two years performing highly complex clerical duties with lead-worker, programmatically or accounting responsibilities.

DESIRABLE QUALIFICATIONS
In addition to the minimum qualifications, applicant screening will focus on the following desirable qualifications. Please list any of these qualifications you may have within the "Duties" section of the online application.

• 6 months experience in using Oracle ERP - preferably Accounts Payable, Purchasing, or General Ledger
  
• 6 months experience in County contracts and purchasing practices
  

Application and Selection Procedures

APPLICATION PROCEDURES/FINAL FILING DATE
Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.

Resumes will not be accepted in lieu of a completed application.
Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications.

EXAMINATION PROCESS
Most County recruitments consist of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.

Application Review and Screening. Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.

Written Examination. Applicants will be invited to participate in a written exam that tests knowledge for the position.

Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.

Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months but may be extended up to eighteen months.

TENTATIVE RECRUITMENT SCHEDULE
Application Deadline: January 28, 2025
Oral Examination: Tentatively the week of February 10, 2025 Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County.

GENERAL INFORMATION
Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation.

Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver's license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.

Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org

Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.

Benefits associated with this position can be found at Benefits Summary .

Closing Date/Time: 1/28/2025 5:00 PM Pacific

Salary:

$53,476.80 - $65,020.80 Annually