Deputy City Clerk

Job Description:

Deputy City Clerk

Description

DESCRIPTION

THE CITY OF PLACENTIA IS LOOKING FOR A DETAIL-ORIENTED PROFESSIONAL WITH A PASSION FOR TRANSPARENCY, ORGANIZATION AND PUBLIC SERVICE FOR THE POSITION OF DEPUTY CITY CLERK

$72,961.23 - $88684.83 + Education Incentive of up to 6% - Dependent upon Qualifications - Plus EXCELLENT Benefits
4/10 Work Schedule Monday - Thursday, 7:15 a.m. to 6:15 p.m.

"This recruitment will be open on a CONTINUOUS basis and could close at any time. Interested candidates should submit their application materials as soon as possible**

In this key role, you'll be the backbone of legislative management, records oversight, and election coordination, ensuring the seamless operation of the City Clerk's Office.

In support of the elected City Clerk, this position manages the day-to-day operations of the City Clerk's Office, supervises clerical staff, and supports efficient government processes with the highest standards of integrity and accountability. This is your opportunity to play a pivotal role in shaping the democratic process and preserving the city's history while enjoying a collaborative and professional environment. DON'T WAIT; APPLY TODAY!

EXAMPLES OF DUTIES

The following list of functions, duties, and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties, and tasks from those set forth below to address business needs and changing business practices.

• Perform duties on behalf of the elected City Clerk, such as serving as the official custodian of city records, certifying documents, organizing legal advertising and postings, receiving documents on behalf of the city, administering oaths and affirmations, conducting election activities, and ensuring that all government and election codes, as well as city charter provisions, local ordinances, resolutions, and rules, are applied correctly to the office's operations and records.
• Serves as custodian and maintains centralized filing systems for official city documents and records.
• Attends meetings of the City Council and serves as recording secretary; records actions taken and arranges for recording of actions in official records; transmits records or notices of action taken to appropriate parties.
• Works with management staff, the public, and others to plan and prepare City Council agendas; receives and reviews agenda items to ensure that all submittals are complete and in compliance with established procedures.
• Prepares and reviews ordinances and resolutions.
• Schedules and performs legally needed operations, such as acceptance, certification, publication, and recording of papers and official notifications in the processing of city activities
• Serves as a city election official; administers federal, state, and local procedures for selecting local government representatives; assists candidates in meeting their legal responsibilities before, during, and after elections; manages the election process from pre-planning to certification of results and filing of campaign disclosure documents.
• Responds to phone and public counter queries, and provides the public with information and materials about the city clerk's office and the city; uses a computer with word processing and other software to create documents, reports, and records.
• Conducts surveys, creates charts and graphic illustrations, writes comprehensive staff reports on specific issues or problems in the administrative or other projects that are assigned, creates policy and procedure manuals, analyzes and tabulates statistical data, responds to correspondence, creates press releases, and serves as a public information officer, as necessary.

OTHER DUTIES:

• Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the City.

For a full description of the DEPUTY CITY CLERK classification specification please click HERE .

TYPICAL QUALIFICATIONS

Any combination of training, education, and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Graduation from high school or G.E.D. equivalent.
• Three (3) years of increasingly responsible experience performing administrative duties, including two (2) years in a City Clerk's Office or related organization which staffs a governing body and/or commissions.
  
  

In accordance with California Government Code Section 3100, City of Placentia employees, in the event of a disaster, are considered disaster service workers and may be asked to protect the health, safety, lives, and property of the people of the State.

SUPPLEMENTAL INFORMATION

Applicants must file a concise and complete City application regarding their qualifications for the position online through the Human Resources Department webpage at https://www.governmentjobs.com/careers/Placentia as soon as possible. Applications may be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a City employment application.

All applications will be reviewed and only those candidates determined to be most qualified on the basis of education, training, and experience, as submitted, will be invited to participate in the selection process. The selection process may include but is not limited to oral interviews and/or written exams and oral presentations. Successful candidates will be placed on the employment-eligible list from which hires may be made. The list is valid for up to one year, or until an insufficient number of candidates remain unless exhausted sooner.

EQUAL OPPORTUNITY EMPLOYER

The City of Placentia is an Equal Opportunity employer and does not discriminate on the basis of race, color, gender, age, ancestry, national origin, political or religious affiliation, sexual orientation, marital status, veteran status, other non-job related physical or mental disability, medical condition, or other functional limitation in employment or the provision of service. The City is committed to making its programs, services, and activities accessible to individuals with qualified disabilities. If you require reasonable accommodations to complete the employment application and/or participate in the testing process, please contact the Human Resources Office at (714) 993-8141 prior to the filing deadline. We will attempt to reasonably accommodate applicants with disabilities upon request.

The City of Placentia's Drug-Free Workplace Policy requires that all applicants undergo substance abuse testing prior to employment.

The City of Placentia will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the City is concerned regarding a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov/fair-chance-act/ .

MID-MANAGEMENT (Unrepresented) BENEFITS

Schedule - The City operates on a "4/10" work schedule.

Retirement - The City of Placentia participates in the California Public Employees’ Retirement System (CalPERS) and does not participate in Social Security.

• 2% @ 60 defined retirement plan (Classic Members) - Applies to employees who, prior to January 1, 2013, were active members of CalPERS or another public employee retirement system through which reciprocity may be established. Employee membership contribution is 7%.
• 2% @ 62 defined retirement plan (New Members/PEPRA) - Applies to new employees hired on or after January 1, 2013, who are not members of CalPERS or are not members of another public employee retirement system with which reciprocity may be established. Employee membership contribution is 6.75%.

Health Insurance - The City provides up to $1,877 per month to purchase health insurance for employees and dependents through the CalPERS Health Benefits program. Alternatively, there is a $400 medical opt out payment for employees who are insured outside the City’s insurance coverage.

Telecommunications Allowance - City pays $75/per month.

Dental & Vision Insurance - Fully paid plan for dental and vision insurance.

Life Insurance - Fully paid life insurance policy equal to annual salary. Additional life insurance may be purchased with the employee paying for the premium.

Disability Insurance - Fully paid short-term and long-term disability insurance policies.

Bilingual Pay - An additional pay of $175 per month.

Flexible Spending Account - Employees may contribute to a Section 125 Flexible Spending Account on a voluntary basis.

Educational Incentive Pay - 2% for Associates, 4% for Bachelors, and 6% for Masters Degree.

Deferred Compensation 457 (b) Plan - Employees may contribute to a deferred compensation plan on a voluntary basis.

Holidays - 13 paid holidays per year.

Paid Time Off (Vacation) - 80 hours per year; increases to 120 hours after 3 years of service.

Alternative Health & Wellness (Sick Leave) - 96 hours per year; this program includes an incentive of up to $1,250 per fiscal year.

Management Leave - Up to 80 hours per calendar year, dependent upon assignment and director discretion. Allotment prorated for new employees.

Holiday Closure - City Hall and most City Services observe a Holiday Closure annually for two weeks at the end of December/beginning of January, including Christmas Eve, Christmas Day, New Year's Eve, and New Year's Day; City will provide additional holiday hours during this closure period (paid time off varies per year, assignment, and Bargaining Unit).

Closing Date/Time: Continuous

Salary:

$72,961.23 - $88,684.83 Annually