ADMINISTRATIVE INTERN (NON-CAREER)

Job Description:

ADMINISTRATIVE INTERN (NON-CAREER)

Description

DESCRIPTION

THE DEPARTMENT
The Human Resources Department provides the full range of human resources support and services to 24 departments throughout the City. HR’s services include labor relations, employee relations, benefits, organizational development, talent acquisition, salary, and classification administration, HRIS administration, oversight of personnel investigations, EEO compliance, occupational health services, risk management, and safety compliance. We believe that the City’s greatest assets are its employees and take great pride in managing the systems that support a highly productive, innovative, caring, and customer-oriented workforce. Our mission is to support the City and its departments in attracting, developing, and retaining a highly skilled and diverse workforce. Our vision is to make Long Beach an employer of choice through commitment to service and excellence. We are determined to continue pushing boundaries and making an impact in our community and workforce.

THE POSITION
The Department of Human Resources is currently recruiting for a Data Intern (Administrative Intern) to join the Talent Acquisition Division. This position reports to the Talent Acquisition Officer who provides assistance in recruiting for the City’s unclassified job positions. The Data Intern will utilize skills to analyze, manipulate, and visualize a wide range of data in support of the progression and maintenance of the City’s recruitments, vacancies, and internal dashboards.

Non-Career employees are allowed a maximum of 1600 work hours over 12 months and are considered temporary, at-will employees who are not typically eligible for benefits. Non-career employees are not typically eligible for health/dental/vision benefits; however, may be eligible for sick leave benefits.

EXAMPLES OF DUTIES

• Support HR staff with metrics, analysis, and research.
• Build out data analytics to define and establish key recruitment success metrics and performance indicators to obtain optimal staffing performance.
• Explore potential efficiencies in existing data systems and identify opportunities for streamlining as needed.
• Develop and support management recruitment reports and analytics for report generation.
• Provide regular maintenance of the City’s recruitment dashboards.
• Develop PowerPoint presentations, Word documents, and Excel spreadsheets for public presentations.
• Examine social media analytics and utilize creative strategies to improve recruitment outreach.
• Create process documentation, including instructions and data flow diagrams.
• Assists with Talent Acquisition projects as needed.
• Assists with research and special projects as needed.
• Other duties as assigned.

REQUIREMENTS TO FILE

MINIMUM REQUIREMENTS

• Currently enrolled in an undergraduate program with a major in public administration, political science, business administration, human resources management, or related fields from an accredited college or university with a GPA of 2.0 or higher (proof required) OR
• Recently graduated from an undergraduate program (within one year of application submission) from an accredited college or university with a GPA of 2.0 or higher (proof required).

Required documents, such as transcripts, and degrees, must be uploaded to the online application in PDF format at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristics on the document.

DESIRABLE QUALIFICATIONS

• Has developed technical skills, including extracting data from various types of databases, inspecting data, and detecting missing or anomalous data using analytical and/or visual methods.
• Possesses strong organizational and time management skills.
• Experience with Looker Studio, Power BI, or any related dashboard software.
• Experience in spreadsheet software such as Excel and Sheets.
• Ability to manipulate and interpret information from datasets.
• Has a desire to learn about data science practices within a local government environment to support long-range planning and research for a large city.
• Experience working in Human Resources.
• Strong work ethic and attendance record.
• Attention to detail and the ability to maintain professional work relationships.
• Ability to work independently within a fast-paced team environment with shared accountability.

SELECTION PROCEDURE

SELECTION PROCEDURE
This recruitment will close at 11:59 PM Pacific Time on Friday, January 17. 2025. To be considered, please submit an online application, including a cover letter, resume, and proof of education in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. For questions regarding this recruitment, please contact 562-570-7165.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting Applicant Appeal Process (longbeach.gov) .

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact 562-570-7165 .

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

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Closing Date/Time: 1/17/2025 11:59 PM Pacific

Salary:

$24.07 Hourly