Legislative Administrative Assistant

Job Description:

Legislative Administrative Assistant

Description

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Legislative Administrative Assistant. The CSU Chancellor's Office, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is up to $5,000 per month, commensurate with qualifications and experience.

The salary range for this classification is $4,058 to $7,777 per month.

Classification

Confidential Administrative Support I

Position Information

The California State University, Office of the Chancellor, is seeking a Legislative Administrative Assistant to provide executive-level administrative support primarily for the legislative advocacy team, including handling highly confidential and sensitive matters involving a variety of issues in the state governmental sphere including confidential correspondence and legislative proposals/efforts as part of legislative strategy and collective bargaining.

The incumbent is responsible to complete tasks as assigned, including but not limited to: planning, scheduling, and coordinating legislative activities; developing and coordinating complex calendars and meeting schedules with an understanding of the legislative team’s priorities; managing bill analysis process and bill tracking process; drafting reports, bills summaries and copyediting correspondence and other official documents with independent judgment and discretion; interfacing with staff of the Legislature and Governor’s Office as well as the Board of Trustees and high level Chancellor’s Office staff; updating and maintenance of the ASR website; assisting and backing up the Manager, Operations & Administration (MOA); using tact and good judgment in responding to requests for information and/or interpretations of actions taken or policies and practices implemented; and other duties as may be assigned.

This position is located in Sacramento, CA.

This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Sacramento, California.

Responsibilities

Under the general direction of the Director of State Relations, the Legislative Administrative Assistant will perform duties as outlined below:

Legislative Advocacy Team Support:

-Inputting, maintaining and tracking legislative bill information using departmental bill tracking software and running bill reports as requested.

-Communicating with legislative bill coordinators, including notification of legislative deadlines.

-Managing bill analysis process, including forwarding bills for analysis to Chancellor’s Office bill coordinators and following-up as necessary.

-Organizing and maintaining electronic and hard copy files.

-Ensuring that bill positions are accurately reflected on all documents, including ASR website.

-Drafting, editing and distributing official reports and legislative correspondence involving independent judgement.

-Copyediting legislative correspondence and other official documents for legislative team.

-Handling highly confidential and sensitive materials, including confidential correspondence and bill information regarding collective bargaining and legislative strategies on sensitive topics.

-Interfacing with staff members of the Legislature and State Administration.

-Monitoring, calendaring, and reporting on legislative proceedings as requested.

-Acting as a backup to the MOA and MURA on systemwide conferences and other workflow needs.

-Maintaining legislative contact database and distribution lists.

-Attend internal staff meetings.

-Planning, scheduling, and coordinating legislative visits for Trustees, budget advocacy, and senior level executives, including preparation of briefing materials.

-Scheduling legislative meetings for ASR AVC and DSR.

-Support planning and execution of ASR events as needed.

Administrative Team Support:

-Answer primary phone line for office, handling callers’ requests and transferring them to appropriate staff.

-Replace printer ink, refill paper, let MOA know of needed supplies, collect and distribute mail.

-Other admin duties as needed/assigned.

Qualifications

This position requires:

-Position requires a minimum of an Associates of Arts or an equivalent degree and at a minimum of three years of progressively responsible administrative experience, preferably in a legislative or advocacy office. Bachelor’s degree preferred but not required.

-Demonstrated organizational ability and ability to manage complex processes.

-Knowledge of the legislative process and protocols, preferably in California.

-Ability to clearly communicate verbally and in writing.

-The incumbents’ legislative experience should reflect their specific knowledge of the legislative process, rules, and committee functions and activities. Incumbent must possess a professional demeanor, advanced writing and proofreading skills, a comfort level working with system website, and an ability to interface with senior level executives and California legislators or senior level legislative staff.

Application Period

Priority consideration will be given to candidates who apply by November 26, 2024. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

CSU Out of State Employment Policy

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

Advertised: Nov 12 2024 Pacific Standard Time
Applications close:

Closing Date/Time: