Operations Director

Job Description:

Operations Director

Description

Working Title: Operations Director

Classification Title: Administrator I

Classification Title: Posting Details

Priority Application Deadline: Wednesday, November 20th @ 11:55pm PST (Posting will remain open until filled)

Position Summary

The Director of Operations provides direction and oversight of various complex administrative operations in service of the goals of the CSU Asian American, Native Hawaiian, and Pacific Islander Student Achievement Program (CSU ASAP) Central Office and the University at large, under the direction of the Executive Director (ED). Central Office wide administrative operations include, but are not limited to, allocating programmatic funding, support program development and training, and build a network across the CSU system in support of AANHPI student success. In addition, the Director of Operations is responsible for all administrative functions performed in the Central Office and provides strategic guidance to the administrative staff, project managers and analyst reporting to the ED. The Director of Operations provides oversight and fiscal responsibility for the effective implementation of processes to allocate state funding to eligible CSU campuses, ensuring timely allocation of funds and mechanisms to produce and release annual reports on funding activities and outcomes. The responsibilities assigned to this position require considerable initiative, independent judgment, diplomacy, discretion, confidentiality, professionalism, and the ability to interpret and communicate complex policies and procedures. The Director of Operations will make recommendations to the ED regarding specific Central Office business administration issues, retreat, professional development, and event planning, identify solutions and actions as needed. The Director of Operations will support the ED in preparing for and implementing all aspects of the budget development and human resource and management processes. They will also support the ED by providing executive assistance. The incumbent will also analyze and assess the Central Office administrative functions and responsibilities and provide recommendations to ensure quality of inclusive customer service, responsiveness to internal and external constituents, and collaboration with the CSU Chancellor’s Office, the Vice-President for Inclusive Excellence, and the CSU ASAP Advisory Committee.

FLSA: Exempt (Not eligible for overtime compensation)

Anticipated Hiring Range: $7,500 per month - $9,166 per month

CSU Classification Salary Range: $3,938 per month - $11,703 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range: 1

Recruitment Type: Temporary (Annually Renewable)

Time Base: Full-Time

Work Hours: M-F, 8am-5pm evenings and weekends as needed

Department Information

Welcome to the Division of Inclusive Excellence! Inclusive Excellence leads Sacramento State’s efforts to create a welcoming and inclusive campus free from oppression where all students, faculty, staff, and community members feel a sense of belonging. The California State University Asian American, Native Hawaiian, and Pacific Islander Student Achievement Program (CSU ASAP) was authorized by the California Education Code Section 89297.1 in 2022. The legislation provides for $8 million in ongoing funding for culturally responsive services to enhance student educational experiences and promote higher education success for low-income, underserved, and first-generation AANHPI students and other underrepresented students. A similar program was also established at the California Community Colleges.

https://www.csus.edu/president/inclusive-excellence/

Required Qualifications

Experience
Bachelor’s degree or equivalent in human resources, public or business administration, sociology or a related field. (Possession of additional qualifying experience may be substituted for the required degree on a year for year basis.) Three+ years of full-time professional experience providing executive-level administrative consulting and support to a senior level executive or administrator, including strategic planning and project management. Three+ years of experience supervising and providing lead work direction to staff (e.g. setting work priorities, providing direction, and delegating tasks). Experience interpreting complex policies and procedures and communicating them effectively to others. Professional experience monitoring, tracking, and reconciling budget expenditures and making budget recommendations and human resource management. Experience providing executive assistance support.
Knowledge/Skills/Abilities
Ability to take initiative, adapt to dynamic environment, and excellent organizational and multi-tasking skills. Knowledge of records management principles, policies, and best practices. Strong analytical skills with the ability to identify and analyze issues and develop, recommend, and evaluate solutions. Ability to maintain confidentiality of information and documents utilizing judgment, diplomacy, and discretion. High level of emotional intelligence and political acumen in an antiracism, diversity, equity, inclusion, and belonging environment and the ability to work independently and collaboratively as a team member. Ability to be flexible and adapt to a fast-paced, dynamic, and ever-changing environment. Excellent verbal and written communication skills. Effective interpersonal skills to interact with all levels of staff, management, and external constituents. Ability to maintain professionalism in order to represent the Office of the Vice President for Inclusive Excellence. High level of comfort with technology and proficiency using standard office software packages (e.g. Microsoft Office Suite), including Word, Excel, Outlook, Powerpoint, Zoom, webinar, etc. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
CONDITIONS OF EMPLOYMENT

Ability to pass a background check

Preferred Qualifications

Master’s degree from an accredited university or equivalent educational or professional experience. 5+ years professional experience serving in an advisor or consultant role to executive leader. Professional experience working in a public university or private sector institution. Experience working with diverse populations and communities.
Experience working with diverse populations and communities.

Documents Needed to Apply

Resume and cover letter.

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety .

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu .

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Advertised: Nov 06 2024 Pacific Standard Time
Applications close:

Closing Date/Time: