Asset Systems Supervisor

Job Description:

Asset Systems Supervisor

Description

General Description

The District:
Irvine Ranch Water District (IRWD) is a progressive, values-driven agency, with an international reputation for its leading-edge financial management practices, water recycling program, water use efficiency practices, water banking, urban runoff treatment, and energy generation and storage. Established in 1961 as a California Water District under the provisions of the California Water Code, IRWD is an independent special district serving central Orange County. IRWD provides high-quality drinking water, reliable sewage collection and treatment, ground-breaking recycled water programs, and environmentally sound urban runoff treatment to its customers. As an independent, not-for-profit public agency, IRWD is governed by a publicly elected five-member Board of Directors. The Board is responsible for the District's policies and decision-making. Day-to-day operations are supervised by the General Manager. Additional information can be found at the District's website: www.IRWD.com.

IRWD Corporate Values
Irvine Ranch Water District believes that its values drive the character, culture, and capacity of our organization. IRWD was built on values, and we weave them into the fabric of everything we do. Values are the ingredients in our recipe for both institutional and individual success. They are a code of conduct to promote positive outcomes for others and ourselves. They are more than words on a wall or a website. We live by them every day. We pledge to keep them relevant in an ever-changing world.

IRWD's employees enjoy working in a safe, supportive, and nurturing environment where they form strong bonds with fellow employees. To ensure effective communication and promote a collaborative team environment, employees report to work each day in the office or in the field, depending on their positions.

The Position:
Under general direction, performs and supervises the District’s Asset Management Program related to domestic and recycled water treatment plants, bio solids facilities, sewer and their associated management systems. Plan, schedule and coordinate a broad spectrum of predictive, corrective, and preventive maintenance activities with managers and supervisors to ensure required materials, tools, equipment and staff are available.

For the full job description and responsibilities of the position, please click here.

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is 8:00 AM on December 4, 2024. Qualified candidates are encouraged to submit applications early. Candidates who submit applications after the first review deadline are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review deadline.

Essential Duties and Responsibilities

• Provide supervision, guidance, training and performance feedback to assigned staff.
• Plan and schedule work orders while ensuring compliance with job safety assessments and procurement requirements.
• Develop detailed job plans (tasks, resources, parts, duration, frequency, etc.) for preventive, predictive and corrective maintenance repair/ replacement activities.
• Ensure all aspects of environmental, regulatory and safety policies are incorporated into all job plans.
• Develop implement and apply procedures to manage the planning and scheduling processes to ensure the planned work can be executed on time and as per scope.
• Partner with purchasing and maintenance personnel to identify and procure spare parts.
• Develop and implement short- and long-term maintenance schedules and coordinate these with all parties to obtain a high level of compliance.
• Perform field inspections and investigations for work clarification.
• Maintain the EAM database, including collecting and updating asset data attributes and revising asset hierarchies.
• Advise and support multidisciplinary teams on complex problem resolution. Perform Root Cause Analysis.
• Comply with safety work-related practices and attend relevant safety training.
• Perform other related duties as assigned.

Minimum Education, Training and Experience

Education:

• A combination of education and experience equivalent to a bachelor’s degree in engineering, or related field. For degrees obtained outside of the U.S., an official equivalency evaluation is required.

Experience:

• Minimum of five (5) years of industrial maintenance and repair experience, including two (2) years of supervisory experience, and four (4) years of experience planning and scheduling maintenance and repair work.
• Working knowledge of pumps, motors, electrical, and mechanical equipment typically used in water/wastewater treatment plant operations or comparable facilities is required.

Licenses and Certifications
A valid Class ‘C’ California Driver’s License is required.

CWEA Plant Maintenance/Mechanical Technologist Grade IV certification desirable.

State Water Resources Control Board Grade III Water Distribution Certification desirable.

Additional Information

The physical and mental demands described below are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability and Interpersonal Communication
Ability to effectively communicate both oral and written. Ability to communicate effectively with all levels of office/field employees, management and vendors. Represent District in a professional manner when dealing with outside suppliers and customers. Ability to advise and provide interpretation to others on how to apply policies, procedures and standards to specific situations.

Mathematical Ability
Ability to perform basic mathematical functions, including algebra and basic geometry.

Technology Ability
Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, and Power BI). Ability to perform advanced spreadsheet functions in Excel and have experience in working with databases. Proficient with an EAM work order systems (IBM Maximo preferred). Ability to read and interpret blueprints, schematics and installation manuals is required.

Judgment and Situational Reasoning Ability
Ability to use good personal judgment and discretion in performing all job functions. Ability to use functional reasoning in performing influence functions such as supervising, managing, leading, teaching, and directing. A motivated self-starter that can lead tasks from initiation to completion.

Physical Requirements
Ability to lift 50 lbs. on a routine basis. This position will require the use of personal protective equipment (PPE), including but not limited to gloves, foot, eye and face protection, and tight-fitting respirators. Respiratory fit testing is required initially and periodically. Must be clean shaven at all times such that facial hair or any condition does not come between the sealing surface of the respirator face piece and the face or interfere with the valve function. Ability to exert moderately heavy physical effort in moderate to heavy work, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, crawling, lifting, carrying, pushing, and pulling. Ability to operate tools, motor vehicles, compressors, hoists, ladders, drafting tools, etc.

Environmental Adaptability
Ability to work in confined spaces. Ability to work under sometimes uncomfortable conditions with exposure to hazardous materials and environment, electricity up to 5 KV, explosive environments, weather, toxic agents, wildlife, disease, equipment, traffic, or machinery.

IMPORTANT APPLICATION INFORMATION AND INSTRUCTION
All applicants are required to complete and submit a District application form online and answer the supplemental questionnaire. Stating "See Resume" is not an acceptable substitute for a completed application. Resumes or faxed copies will not be accepted in lieu of the District online application. To apply, click on the "Apply" link located at the top of this page.

New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide

Applications will be reviewed by the Human Resources Department and the subject matter expert. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include:

Presentation Skills Assessment (tentatively scheduled for December 12, 2024) : which will evaluate candidates' ability to properly convey information in both oral and written.

Oral Interview Examination (tentatively scheduled for December 12, 2024) : will evaluate the candidates' experience, training, education, and abilities in relation to those factors which are essential for successful performance on the job.

Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

Disaster Service Worker: In accordance with Government Code Section 3100, Irvine Ranch Water District employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

Equal Opportunity Employer
Irvine Ranch Water District is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. If you consider yourself a person with a disability, you may contact the Human Resources Department for a reasonable accommodation.

IRWD offers a comprehensive benefits package for eligible employees and their eligible dependents. These benefits include the following: retirement benefits; medical, dental, vision, and life insurance; anda variety of other benefits. Benefits may vary based on employment status. This benefits overview is intended to be a summary, is not intended to be all-inclusive,and may not be applicable to all employees.

Retirement
Employees hired on or after January 1, 2013:
The District, in compliance with the California Public Employees' Pension Reform Act of 2012 (PEPRA), implemented a third tier for new employees hired on or after January 1, 2013. New employees hired on or after January 1, 2013 who have not been in PERS membership or in membership with a reciprocal retirement system within 6 months of hire date will receive benefits under the California Public Employees Retirement System at a 2 percent at age 62 formula. This formula gradually increases to a maximum benefits of 2.5 percent at age 67. Final compensation calculations will be based on the highest three-year average of regular recurring pay. The District pays the employer's share of these costs. The employee share of the pension cost of 7.50% is paid in full by the employees hired under this formula.

Employees hired on or after September 29, 2012 or "Classic" PERS members hired on or after January 1, 2013:
On September 24, 2012, the IRWD Board of Directors approved the addition of a second tier to the CalPERS retirement benefits. New employees hired on or after September 29th through December 31, 2012, and employees hired on or after January 1, 2013 who have been in PERS membership or in membership with a reciprocal retirement system, will receive benefits under the California Public Employees Retirement System at 2 percent at age 60 formula. This formula gradually increases to a maximum benefit of 2.418% at age 63. The District pays the employer share of these costs and the employee share of the pension cost of 7% is paid in full by the employees hired under this formula. Final retirement compensation calculations are based on the highest three-year average of regular, recurring pay.

IRWDdoes not participate or pay into Social Security except for the Medicare portion.

Medical Insurance
IRWD contracts with CalPERS for medical insurance coverage. Employees may elect coverage from a variety of PPO and HMO plans. The employee and District contribution for health insurance varies by plan.Coverage is effective the first day of the month following the date of hire.

Dental Insurance
IRWD contracts with Delta Dental for dental coverage.IRWD pays 100% of the premium for dental coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire.

Vision Insurance
IRWD contracts with the EyeMed for vision coverage. IRWD pays 100% of the premium for vision coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire.

Life Insurance
Elgible employees are provided with life insurance coverage equal to three or four times their annual salary, depending on their level of compensation. Eligible dependents are also covered for a flat benefit amount. Coverage is effective the first day of the month following the date of hire.

Deferred Compensation
Participation in adeferred compensation plan is available through Empower Retirement. Enrollment is voluntary and contributions are employee-paid and subject to IRS limits. The District matches employee contributions up to 3% of base pay after 1 year of employment.

Paid Vacation
Eligible employees begin accruing vacation benefits at the rate of 80 hours per year for the first 5 years of employment. Employees accrue 120 hours per year after 5 years of employment and 160 hours per year after 10 years of employment.

Paid Holidays
The District offers 11 scheduled paid holidaysplus one personal holiday per year.

Sick Leave
Eligible employees accrue 96 hours of sick leave annually.

Flexible Spending Accounts
Eligible employees may elect to participate in the District's Flex Advantage program. This program allows employees to deposit pre-tax dollars into special accounts to be used for a variety of purposes, including paying for qualified miscellaneous health care expenses and dependent care expenses. IRWD contracts with a third party administer to process payments from employee accounts using claim forms or a Flex Spending debit card.

Educational Assistance
The District will share in the pre-approved educational costs of tuition and books for employees who wish to attend college or take certification classes.

Salary:

$107,369.60 - $147,867.20 Annually