Police Records Clerk

Job Description:

Police Records Clerk

Description

Job Summary
Performs a variety of routine and complex clerical and administrative work in keeping official records, transcription, and providing administrative support to the Bryan Police Department.
Essential Job Functions

• Performs routine clerical and administrative work in answering phones, providing customer assistance, cashiering, data processing, and bookkeeping.
• Answers in-coming calls and routes callers or provides information as required.
• Responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.
• Serves as cashier including receipt of payments and posting monies to appropriate accounts.
• Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
• Inputs data into computer from departmental forms; makes postings to various reports; and compiles tabulated data.
• Processes Open Records Request for department records.
• Maintains accurate report and arrest records though the department’s records management system; ensures the accuracy of data elements required for National Incident Reporting System ( NIBRS ) State reporting requirements.
• Performs fingerprinting for public according to department policy.
• Maintains photo database.
• Transcribes detective’s audio recordings with accuracy.
• Performs related duties as required.
• Responds regularly and promptly to work.

Minimum Qualifications

• High School Diploma or GED plus some additional training and/or course work in business, public or office administration.
• At least one (1) year of experience performing administrative, clerical, accounting, call center, or similar office support responsibilities.

Equivalent combinations of education, experience, certification, and training may be considered.

Licenses, Certifications & Special Requirements

• Must not have any criminal conviction above the grade of a Class B misdemeanor or any Class B misdemeanor within the past 10 years.
• Must clear the selection process which includes completion of a Personal History Statement ( PHS ) Form and passing an interview, background investigation, polygraph, and a drug/alcohol screening.
• TCIC / NCIC Computer Certification and/or TCLEOSE Telecommunications Certification or once hired, have the ability to obtain the certifications within the time frame set by the department if hired.
• Must be able to demonstrate knowledge of the National Incident Reporting System ( NBRS ) by reviewing and assuring arrests, police records, and police reports are accounted for and processed in an accurate and timely manner; ensures the accuracy of data elements required for National Incident Based Reporting System ( NIBRS ) State reporting requirements.

Salary:

$16.30-$17.50/hour (depending on qualifications)