Court Specialist

Job Description:

Court Specialist

Description

About us

York County is located in the Piedmont region, between the Broad River and the Catawba River. Its diverse landscape is home to family-friendly towns/cities, a progressive urban region and lakefront communities. We are excited that you want to join our team and recognize that our employees are the foundation for our success.

Mission Statement - York County provides quality public services in an open, efficient, and responsive manner.

Vision Statement - York County provides an environment where all citizens and businesses can thrive and succeed.
About the Department: Magistrates are county judges that are appointed to four-year terms by the Governor upon the advice and consent of the South Carolina Senate. Magistrates serve the county in which they are appointed and exercise county wide jurisdiction. York County is divided into five geographical areas called townships. There is one Judge for each of the townships. The Townships are: (office location in parenthesis): Bethel-Kings Mountain (Clover) , Broad River-Bullocks Creek (Hickory Grove) , Catawba-Ebenezer (Rock Hill) , Fort Mill (Fort Mill) , York-Bethesda (York) . Cases/Types Magistrates preside over are: Civil, criminal and traffic cases, consider petitions for restraining orders, issue search and arrest warrants and conduct bond hearings, Preliminary hearings, Bench trials, and Jury trials. Magistrate Courts exercise jurisdiction in civil cases when the amount in controversy does not exceed $7,500 per side. Civil lawsuits may be filed in the Township in which the Defendant or Business is located.

About our opportunity

The Catawba-Ebenezer Magistrate Judge ishiringa full-time (40 hours per week), non-exempt Court Specialist to join the team. The purpose of this position is to perform a variety of administrative and specialized duties to ensure efficient and effective office operations. E xperience with civil litigation and familiarity with the South Carolina Residential Landlord Tenant Act is very beneficial with this role.

Work Schedule: Monday - Friday, 8:00 am - 5:00 pm

Projected Hiring Range: $16.61 - $20.76 per hour. Salary is dependent on qualifications.

Location: Catawba-Ebenezer (Rock Hill) Magistrate

Our Total Compensation Package:

• Compensation - competitive market-rate pay, and negotiable based on qualifications.
• Comprehensive State Medical Insurance, Dental and Vision Insurance
• Life Insurance
• Long-term disability
• Deferred Compensation 401K Plans
• Health Savings Account (HSA)
• Public Loan Forgiveness Program (Student Loan Forgiveness Program)
• 11 Paid Holidays + 3 Optional Holidays
• Longevity Pay
• SC State Retirement Plan Pension
• Paid Vacation and Sick Time
• Sick Bank
• Critical Care and Cancer Insurance
• Wellness Screenings
• Employee Assistance Programs
• Professional Development / Trainings / Conferences

Duties and Responsibilities:

• Addresses citizens’ concerns via telephone, customer window; provides court procedures and case information. Assists with proceedings; calculates fines/fees for cases.
• Performs clerical duties to include processing and filing documents, entering and retrieving computer data, processing mail, ordering office supplies, using the new P-Card procedures and reconciliations. Enters tickets/warrants in the Case Management System manual and electronically with the new E-Citation System. Maintains filing systems, ensuring accurate case files in CMS.
• Prepares and maintains court calendar; tracks case status to ensure completion within required time frame, and to ensure necessary documents are filed by attorneys.
• Receives and reviews legal documents submitted by attorneys; prepares and processes necessary paperwork.
• Pulls files for trials, hearings, and transferred cases; ensures cases filed include all pertinent documentation in proper format and order. Prepares daily case reports.
• Prepares, processes, copies; files, transmits, and/or mails various documents, orders, notices, and letters. Reschedules cases and sends out additional documents as necessary.
• Dates stamps, processes, inputs codes/statue codes into CMS, copies/scans all incoming case documents pursuant to SC Judicial Department of guidelines.
• Coordinates with law enforcement personnel, attorneys, solicitors, victim advocate, public defender, and defendants to schedule hearings and court dates. Prepares summons and corresponding documents for parties involved.
• Performs background checks for cases in individual courts; receipts and posts monies for fines/fees/restitution in CMS; processes payments online, receives and responds to requests for information from outside agencies.
• Assists Magistrate with orders, appeals letters, bond forms; documents and discharges of County inmates, etc. Assists the Magistrate with monthly bank reconciliations.
• Generates lists of randomly selected jurors for selection; processes and maintains records of juror payments; schedules trials, prepares jury summons, schedules jury strikes, and maintains check register for assigned juror account.
• Responsible for reconciling accounts in CMS, reconciles reports, and assists the Magistrate with budget preparation and reports.

About you

Experience and Education:

• Associate’s Degree in Paralegal Studies, Business Administration or related field.
• Three (3) years of experience with the judicial system or an equivalent combination of education, training and experience. Strong preference given to experience with civil litigation and familiarity with the South Carolina Residential Landlord Tenant Act.

Special Licenses and Certifications:

• Notary Public Commission preferred.

Applicants with equivalent experience and/or education may be considered.

Physical Demands / Work Environment / Disclaimer

Physical Demands: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Americans with Disabilities Act Compliance:
York County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodation to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Standard Clauses:
May be required to work nights, weekends, holidays, and emergencies (man-made or natural) to meet the business needs of the County.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Full-time employees are allowed to participate in group medical, dental, vision, life and disability insurance programs offered by York County Government. If employees elect to secure dependent coverage, the employee should pay the additional costs for such coverage. All statements of insurance coverage are subject to the terms, conditions, restrictions and other eligibility requirements that are set forth in various insurance plan documents.

Our full-time benefits through PEBA (South Carolina Retirement Systems and State Health Plan) include health insurance, prescription benefits, dental, vision, life insurance, MoneyPlus, Health Savings Accounts, retirement (Membership in the South Carolina Retirement System is mandatory for county employees), and deferred compensation.Making decisions about your insurance and retirement benefits can sometimes be complicated and difficult. The Navigating Your Benefits seriesprovides common-language explanations and can help you find your way in the world of your insurance and retirement benefits: Navigating Your Benefits | S.C. PEBA (sc.gov)

Other full-time benefits include longevity allowance, annual leave, sick leave, holiday pay, Sick Leave Bank, wellness benefits, Employee Assistance Program, etc. Please contact Human Resources at Human.Resources@yorkcountygov.com if you would like more information.

Longevity Allowance
Full-time regular county employees, elected officials, appointed officials, and judges with ten or more years of full time continuous governmental service are eligible to receive a monthly longevity allowance in addition to their regular compensation. Continuous service transferred from employment with another county, municipality, state or a political entity created by the State may contribute toward eligibility for the longevity allowance. Longevity allowances are paid according to the following schedule.

Longevity Allowance
Years of Continuous ServiceMonthly Longevity Amount
10-14 Years$20.00
15-19 Years$25.00
20-24 Years$30.00
25-29 Years$35.00
30-34 Years$40.00
35-39 Years$45.00
40+ Years$50.00

Annual Leave
Probationary and regular full-time county employees that work at least twenty (20) hours per week accrue annual leave with pay. Employees in their new hire six (6) month probationary period shall not be able to use annual leave until they become regular county employees. Employees who are separating from county service shall be paid for all accrued, unused annual leave up to 360 hours provided they give York County as the employer the proper notice as required. Employees in their six (6) month New Hire probationary period who are terminated or separated from employment shall not be paid for accrued annual leave. The maximum amount of annual leave carried into each calendar year is 360 hours.

Earning Rate for Full-Time Employees
Full-time employees with less than ten years of continuous service earn at the rate of eight hours of paid annual leave for each month of service during a twelve months period. Full-time employees with at least ten years, but less than twenty years of continuous service will earn at the rate of ten (10) hours of paid annual leave for each month of service during a twelve month period. Full-time employees with twenty or more years of service will earn at the rate of twelve (12) hours of paid annual leave for each month of service during a twelve (12) months period.

Sick Leave
Full-time county employees may be entitled to earn sick leave with pay. Employees may accrue up to 1,440 hours of sick leave. Upon termination of employment with the County, employees may not be reimbursed for any unused sick leave. When a paid holiday occurs while an employee is on sick leave with pay, the day may not be charged as sick leave.

Earning Rate of Sick Leave
Full time employees will earn eight hours of sick leave per month of service during a twelve month period.

Paid Holiday’s
The following days may be observed as paid holidays for York County Employees:
January - December:3 Optional Holidays per Calendar Year
January:New Year’s Day andMartin Luther King Day
May:Memorial Day
June:Juneteenth Day
July:Independence Day
September:Labor Day
November:Veteran’s Day,Thanksgiving Day, andFriday after Thanksgiving
December:Christmas Eve,Christmas Day

Training:
Quality training and educational programs are available at various times for county employees in order to support workforce development that is consistent with organizational objectives. Training topics may include driver training, CPR/first aid, communication, supervisor training, workplace violence, substance abuse, and various computer related classes.

Closing Date/Time: 11/17/2024 5:00 PM Eastern

Salary:

See Position Description