Project Coordinator

Job Description:

Project Coordinator

Description

Minimum Qualifications

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work.
• Experience may substitute for education up to a maximum of four (4) years.

Licenses or Certifications:

May require a valid Texas driver license.
Notes to Applicants
At the Transportation and Public Works Department, our mission is to build and maintain a better community by delivering services to every corner of Austin. We want to set the standard for connecting people with safe and reliable infrastructure.

The Transportation and Public Works Department values accountability, excellence, innovation, integrity, respect, safety, and unity. These values are supported by how we work, exploring ideas, embracing kindness, and encouraging trust.

To watch a video about Austin Transportation and Public Works, click here.

Working for the City of Austin provides a number health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. For more information on City of Austin Benefits click here!


Position Description:

The Transportation and Public Works Department, Sidewalks & Urban Trails Division is seeking a Project Coordinator that will coordinate implementation of mobility improvements to Austin’s pedestrian and urban trail networks. This position will use the Austin Strategic Mobility Plan and Sidewalk/ ADA Transition Plan to coordinate the implementation of public Right-of-Way projects and will create, analyze, and report financial and performance metrics. This position will also provide project management assistance, and sidewalk project utility coordination.

Application Details:

A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. If you are selected as the top candidate, starting salary will be based on overall relevant experience.

Driving Requirement:

This position requires a valid Class C Driver License. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite.

To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

90 Day Provision for Additional Vacancy:

If the same or an additional vacancy occurs within the Public Works Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin Public Works Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department.

Video Conferencing Software Technology:

Austin Transportation and Public Works Department uses the communication platform, Microsoft Teams, to conduct virtual interviews.
Pay Range
$32.23 - $40.29

Hours
Monday through Friday: 8:00 a.m. to 5:00 p.m.
*Hours may vary depending on departmental needs and initiatives and is currently approved to work remotely 60% of the pay period.

Job Close Date 12/03/2024 Type of Posting External Department Transportation & Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 5202 E Ben White Blvd, Austin, TX 78741 Preferred Qualifications

• Experience working with engineering plans, details, and specifications
• Experience developing and manipulating databases
• Experience in financial reporting systems or other similar project management systems to track performance measures and manage mobility funding to meet division goals
• Experience implementing accessibility requirements in construction projects, preferably Public Right-of-way ( ROW ) improvement sidewalk and urban trail projects
• Experience collaborating in a team environment for the successful completion of projects
• Experience coordinating with a variety of stakeholders, including members of the public and other city departments, for successful implementation of projects
• Experience with ESRI ArcGIS applications
• Ability to travel to more than one work location

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Communicates project and/or program information to internal and external customers. Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget. Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems. Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team. Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project. Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review. Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities. Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures. Develops, maintains, and improves City of Austin design and construction standards. Provides technical advice and assistance.

Responsibilities- Supervision and/or Leadership Exercised:

May provide leadership, work assignments, evaluation, training, and guidance to others.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques.
• Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management.
• Knowledge of laws, rules, regulations, and codes associated with project assignment.
• Knowledge of budget policies and principles.
• Knowledge of contract management principles, methods, and practices.
• Skill in adapting, interpreting, and applying guidelines and standards.
• Skill in establishing and maintaining positive relationships with internal and external customers.
• Skill in using available software packages.
• Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
• Ability to schedule and coordinate activities between various parties and planning specific aspects of a project.
• Ability to communicate in oral or written format to a variety of audiences.

Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Project Coordinator position are: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications?

• Yes
• No

* Briefly describe how you meet the minimum qualifications and educational requirements.
(Open Ended Question)
* How many years and what type of experience do you have in project coordination?
(Open Ended Question)
* How many years of experience do you have implementing accessibility requirements in construction projects?

• None
• Less than 3 years
• 3-5 years
• More than 5 years

* Do you have experience implementing projects in the Public ROW, specifically sidewalk and urban trail projects?

• Yes
• Yes, including sidewalk or urban trail projects
• No

* How many years of experience do you have creating and analyzing project and financial data?

• None
• Less than 3 years
• 3-5 years
• More Than 5 years

* How many years of experience do you have using ESRI ArcGIS Applications.

• None
• Less than 3 years
• 3-5 years
• More than 5 years

* Briefly describe your experience collaborating in a team environment for the successful completion of projects.
(Open Ended Question)
* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

* All applicants applying for this job posting should submit a complete application; resumes submitted should mirror the completed application. Starting salary for the top candidate (s) will only be based on overall relevant experience from your employment application, not the resume or cover letter. Your application will be considered incomplete if your application and resume do not mirror and if your application states “see resume”. Do you understand these statements?

• Yes
• No

* How did you hear about this opportunity? Example: Job board (please specify), Career Fair (please specify), 3rd party recruiting firm, etc.
(Open Ended Question)


Optional & Required Documents

Required Documents Cover Letter Resume Optional Documents