Director, Student Administration Systems

Job Description:

Director, Student Administration Systems

Description

Job Summary

One will be under the general direction of the Associate Vice President Enrollment Services; this position has the primary responsibility for the maintenance and enhancement of the suite of Student Administration and Enrollment Services systems to meet institutional goals and objectives. In addition, this position is responsible for the management of the OnBase Integration Programmers as well as PeopleSoft Security maintenance and processing team. This position is the key liaison for Student Administration with ITS, HRIS, and FMIS. This position shares and implements a strategic vision for both technology and human resource development. Furthermore, the incumbent provides services that are equitable, inclusive, and culturally sensitive to enhance the quality of campus life. This position uses a student-centered and equity-minded approach in all communication and service efforts.

Key Responsibilities

• Responsible for the maintenance and enhancement of the SA modules of the PeopleSoft system including admission, student records, financial aid, advising, and High Point Planner.
• Responsible for the management and enhancement of Enrollment Services information systems including the electronic data exchanges; report programming; and security.
• Responsible for application support and the over-all coordination of third-party systems in support of the student system including AdAstra, High Point Planner & Analytics, Class Scheduler, EAB Campus, OnBase, DocOrigin, and CSLlnk.
• Responsible for the development and maintenance of interfaces between the Student System and other campus systems including the Financial System, CashNet, TIM, Library, CANVAS, Health Center, BMAC and Alumni, and the coordination of efforts in support of the Student System with ITS, HRIS, and FMlS.
• Provides personnel management that will create an effective team with an emphasis on gaining consensus, collaboration, professionalism, and excellence. Leads a talented team of developers and technical staff; assigns and delegates projects and problems to be solved. This position shares and implements a strategic vision for both technology and human resource development.

Knowledge Skills and Abilities

A high level of proficiency in SQL, SQR, Crystal Reports, debugging in client, middle tier, and server environment is required. A high level of proficiency of People Code and People Tools and the UNIX environment is required. Knowledge of PeopleSoft products, especially Student Administration. Demonstrated ability to work with technical and functional peers and to share knowledge is required. Ability to partner with peers in order to negotiate and broker the best technology solution is required. Collaborates effectively with team or customers to determine the requirements for new applications and systems. Possesses a deep understanding of Student Administration data and processes as well as the available options for technical support and enhancements. Stays current with programming trends and new applications, tools and systems. Has appropriate business acumen to develop and maintain systems and educate others to use existing system functionality.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each student and assist in achieving the university's commitment to a "vision of excellence. Ability to effectively lead a technical team including the supervision, management, and motivation of staff. Knowledge and experience managing People Soft student systems. Ability to manage and lead complex projects, knowledge of project management methodology and tools, strategic planning, and workload management. Ability to clearly communicate complex tasks and multiple simultaneous projects of a diverse nature. Ability to develop, interpret and apply administrative policy, procedures, and rules. Ability and experience creating and implementing student-centered systems to meet institutional needs. Ability to delegate authority, provide direction and guidance, then follow up with evaluation.

Ability to carry out assignments without detailed instructions and obtain facts on which decisions or recommendations may be made. Follows all University policies, procedures, and guidelines including but not limited to safety, civility, and non-discrimination policies and procedures. Maintains a safe work environment for all on the team. Treats all customers (students, faculty, and staff colleagues) with dignity and respect, empathy, fairness, and professionalism, consistent with the university mission, values and strategic vision. Ensures operational integrity and continuity by maintaining detailed descriptions of responsibilities, ranging from daily tasks to strategic activities and outcomes and makes them available to supervisor. Ensures quality, usability, and integrity of system data by working within approved processes and testing procedures.

Education and Experience

• Master’s degree in Computer Science, Information Systems, Information Management or similar degree is preferred.
• A minimum of five years of related experience required.
• Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

Enrollment Services

Compensation

Hiring Range: The hiring range for this position is $12,083-13,333 per month commensurate with candidate's education, experience, skills, and training.

CSU MPP Compensation Summary Range: The MPP Comp Summary Range for this position is $10,555 - $15,833 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Benefits

This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits.

Classification

Administrator III

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017, as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu .

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

Advertised: Oct 31 2024 Pacific Daylight Time
Applications close: Nov 14 2024 Pacific Standard Time

Closing Date/Time: 2024-11-14