Administrative Support Coordinator II

Job Description:

Administrative Support Coordinator II

Description

Position Summary

Are you passionate about supporting academic excellence and eager to contribute to a dynamic university environment? As the Administrative Support Coordinator II in the School of Public Health, you will play a crucial role in the general administrative operation of the school, acting as a lead to administrative staff and student workers. Your role will involve providing essential support to faculty and staff, both on-site and at off-site research centers and institutes.

Key Responsibilities:

• Administrative Leadership: Oversee day-to-day operations and special projects, ensuring a comprehensive understanding of campus, college, and school policies. Act as the first point of contact for administrative policies, procedures, and processes.
• Staff Training and Support: Provide training and leadership to other staff supporting processes such as class schedule entry, purchasing, and student-centered programs.
• Budget Oversight: Manage instructional, non-instructional, operating, and San Diego State University Research Foundation budgets associated with the school.
• Personnel Oversight: Process faculty and student appointments, compile reports related to faculty workload, and oversee the faculty retention, tenure, and promotion (RTP) process along with other personnel-related activities. Provide training to faculty and staff on university, college, and school procedures and policies.

Why Join Us?

• Mission-Driven: Be part of a department committed to fostering academic excellence, public health research, and community engagement.
• Growth Opportunities: We invest in your professional development and offer pathways for advancement.
• Inclusive Environment: Join a diverse community that values collaboration and mutual respect.

If you're detail-oriented, proactive, and eager to contribute to a vibrant academic environment, we’d love to hear from you!

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is approved for partial telecommuting with onsite work in San Diego.

Department Summary

The School of Public Health (SPH) is one of five schools in the College of Health and Human Services. The SPH offers an undergraduate degree in public health, several graduate programs leading to the Master of Public Health (MPH) degree, Master of Science degrees, and joint MPH/Master of Social Work and MPH/Master of Arts in Latin American studies, as well as Joint Doctoral programs with the University of California, San Diego (UCSD) leading to doctoral degrees in Epidemiology, Health Behavior, and Global Health. The school is also home to an independent Doctor of Public Health (DrPH) degree program. The SPH is also home to four research and public health practice institutes and centers, and three labs.

For more information regarding the School of Public Health, click here .

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Experience coordinating administrative support functions for a group.
• Experience with development, coordination and tracking of complex budgets and schedules.
• Purchasing and travel processing experience.
• Experience working in a large, complex organization such as a higher education, public agency, government, military or healthcare setting preferred.
• Lead and/or supervisory experience preferred.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,520 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here .

CSU Classification Salary Range: $4,058 - $6,653 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here .

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on November 15, 2024. To receive full consideration, apply by November 14, 2024. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here .

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Angelee Long at Allong@sdsu.edu.

Advertised: Oct 31 2024 Pacific Daylight Time
Applications close:

Closing Date/Time: