Senior Management Analyst I/II - Apply by Monday, November 11, 2024, for first consideration

Job Description:

Senior Management Analyst I/II - Apply by Monday, November 11, 2024, for first consideration

Description

Senior Management Analyst I/II
Community and Economic Development

$8,384 - $10,191 per month | SMA I

$9,982 - $12,133 per month | SMA II

Plus excellent work-life balance and benefits

APPLICATION DEADLINE: Apply by Monday, November 11, 2024, for first consideration

THE CITYis focused on enhancing our community members' quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael, with a population of approximately 60,000, is a full-service city with a City Council/City Manager form of government with 12 departments, more than 400 employees, and a fiscal year 2023-2024 annual budget of $172 million. The City's vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment.

San Rafael's Organizational culture framework is an initiative called "Together San Rafael." City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience.

THE DEPARTMENT

The Community & Economic Development Department is comprised of five divisions which include Planning, Building, Code Enforcement, Housing, and Economic Development. The Department's mission is to make San Rafael a great place to live and do business by fostering collaboration between businesses, the community and the City. The Planning, Building, Housing and Code Enforcement divisions support the City's land use entitlement, construction and inspection permitting, housing policy, and community code compliance programs. The Economic Development division works to create and maintain a thriving economic environment for businesses and residents by providing resources, primarily through the one-stop-shop "San Rafael Go" Program. The Community & Economic Development Department has a total fiscal year 2023-2024 budget of $7.4 Million and 23 full-time employees.

THE POSITION

The Department is seeking a full-time Senior Management Analyst I/II to join the team of talented Analysts across City departments.

This position provides advanced staff level assistance to executive or other management level staff, performing a wide variety of responsible and complex administrative and analytic duties within their Department and cross-departmentally.

Senior Management Analyst I

This is the entry-level classification and performs the more routine administrative analysis and research on new and current projects while learning City policies and procedures and gaining specialized knowledge.

Senior Management Analyst II

This is the full journey level classification and is experienced to work independently in identifying the need for and developing changes to operating practices, systems, programs, and policies. The incumbent will perform the full array of duties within the area of assignment, including complex analytical projects and providing staff support to department administration, as well as working with a high degree of independence in interacting with all levels of City employees, managers, elected officials, community groups, and other governmental agencies and the public.

IDEAL CANDIDATE

The successful candidate will be a self-starter, with a proactive, relationship-based and inspirational approach to work and collaboration, and an active communication style. The Senior Management Analyst I/II will be adept at analysis of current day-to-day departmental workflows and processes and bring thoughtful and well-planned strategies to innovative approaches operations, programs, and initiatives.

A background or experience in municipal fiscal and budget administration, contract management, and project oversight is ideal, along with a proven track record of delivering results. Major attributes of a successful candidate will be:

• Strategic Planning: Proven experience in developing and implementing strategic initiatives that enhance operational efficiency.
• Project Management:Skilled in collaborating with cross-functional teams to execute projects on time and written budget, ensuring alignment with Departmental goals.
• Communication Skills: Excellent verbal and written communication abilities, adept at presenting findings across various platforms.
• Stakeholder Engagement: Ability to foster collaborative relationships with colleagues, external partners, and/or community organizations and community members to drive impactful outcomes.
• Performance Measurement: Ability to develop metrics and evaluation frameworks to assess program effectiveness and drive continuous improvement.
• Financial Acumen: Experience in budget analysis and resource allocation to optimize funding and support municipal priorities.
• Problem-Solving Skills: Ability to identify challenges and develop innovative solutions to enhance service delivery.
• Leadership and Mentorship: Committed to mentoring colleagues and fostering a culture of respect, inclusion and innovation through teamwork and development.

With a results-oriented mindset, the ideal candidate will demonstrate a commitment to achieving outcomes in a dynamic, fast-paced environment, thriving on the challenges of transformative change.

ESSENTIAL DUTIES AND RESPONSIBILITIES (view full description here)

• Assists or leads projects, tasks, and assignments that are priorities for the Mayor and City Council and/or the senior management staff.
• Assumes direct responsibility for managing a variety of projects and programs; oversee assigned administrative support functions including budget.
• Supervises, plans, organizes, and reviews the work of lower level technical and clerical staff.
• Develops and implements operational, administrative, program, and other policies and procedures; assists in contract negotiations and administration.
• Compiles narrative, fiscal and status reports on department, division, project and fund revenues and expenditures and assists with necessary adjustments.
• Manages department procurement; authorizes expenditures in accordance with budget; and assists in monitoring and controlling budget activities.
• Prepares and administers various grants for the department; monitors active grants to ensure that all stipulations and regulations regarding the use of funds are met; and maintains required records to ensure compliance.
• Creates, produces, and edits Department and/or City publications including a newsletter, annual report, and other informational publications. Suggests and implements new ideas for more effective communications.
• Creates and produces internal organizational newsletters or other required publications
• Serves as the Department and/or City's website content reviewer and provide guidance and direction to the City's Technology Committee.
• Conducts community outreach and civic engagement events.
• May provide support to the City's labor negotiating team.
• Assists the department director in personnel related departmental issues. May act as a liaison with the Human Resources Department regarding employee performance evaluation tracking,requests for leave of absence, and progressive disciplinary processes.
• Prepares City Council agenda reports.
• Serves as a liaison to other organizations and entities to forward the goals of the Department or City.

KNOWLEDGE OF

• Principles and practices of local government and public administration.
• Methods of research, program analysis, and report preparation.
• Communications strategies.
• Public relations and relationship building.
• Municipal budget development and administration.
• Grant writing and management.

ABILITY TO

• Communicate effectively both orally and in writing.
• Evaluate program policy and practice.
• Plan, coordinate, and evaluate the work of staff.
• Compile, organize and analyze complex statistical data.
• Prepare clear and concise analytical and financial reports.
• Prioritize and meet multiple, frequently changing deadlines

EDUCATION/EXPERIENCE

Any combination of education and experience that demonstrates possession of the requisite

knowledge, skill and abilities. A typical way to obtain these would be:

• Equivalent to graduation from an accredited four-year college or university with major course work in public administration, business administration or a related field. A master's degree in public administration, public policy, or business administration is highly desirable.
• A valid driver's license is required.

Senior Management Analyst I - Three to four years of progressively responsible analytical experience.

Senior Management Analyst II - in addition to the requirements for the Senior Management Analyst I, this level requires Five years or more of experience performing increasingly complex, professional, analytical work with a high degree of autonomy.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employeeencounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly exposed to video display andregularly works in inside environmental conditions. The employee frequently works in evenings or weekends. The employee occasionally works with use of personal vehicle. The noise level in the work environment is usually moderate.

SEARCH SCHEDULE

This position is open until filled with a first resume review date of Monday, November 11, 2024.

Preliminary interviews will be held in person (preferred) on Tuesday, November 19, 2024.

Finalist interviews will be held in person on Wednesday, November 20, 2024.

It is recommended that you plan your calendar accordingly .

APPLICATION AND SELECTION PROCESS

City of San Rafael application is required. Resumes do not substitute for the City application. Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process. The examination process may include any or all of the following: Application appraisal, oral board examination, and written examination. The passing point for the oral and/or written examination final score will be 70%. Prior to appointment, candidate must pass a background check, DMV check, pre-employment physical/drug screen, and fingerprinting. To file an application, go to www.calopps.org. Select "Member Agencies". Select "City of San Rafael". For more information on the City of San Rafael, go to www.cityofsanrafael.org

Job Description URL:

https://www.cityofsanrafael.org/documents/senior-management-analyst/

Job PDF:

Senior Mangement Analyst C&ED Brochure 10-2024.pdf

Additional Job PDF:

Senior Mgmt Analyst I-II Job Specification_10-2022.pdf

Benefits

BENEFITS

The Senior Management Analyst I/II position is part of the San Rafael Mid-Management Employee Association (SRMMEA), whose benefits include but are not limited to:

• City group health, with the City paying a fixed dollar amount toward the cost of the monthly insurance premium (with option to opt-out and receive $950.00 cash-in-lieu). The 2025 monthly flex dollar allowance is:
  • Employee only: $950.00
  • Employee plus one: $1,900.00
  • Family: $2,400.00
• Dental - Premium fully paid for employee plus eligible dependents
• Vision - Premium fully paid for employee plus eligible dependents
• Vacation - 15 days annually (hours accrued each pay period, range increases up to 25 days)
• Administrative leave - 10 days annually (pro-rated depending on hire date, applied in January)
• Sick leave - 12 days annually (hours accrued each pay period)
• City-sponsored Paid Parental Leave (as eligible) and End of Life Care leave policies. SRMMEA group members also contribute to SDI
• Enrollment in the Marin County Retirement System (MCERA), a defined benefit retirement program (PEPRA member - 2% at 62)
• City-contribution to deferred compensation
• Life insurance - $300,000 policy
• Long Term Disability - 2/3 of monthly salary, up to a maximum benefit of $7,500
• Gym membership reimbursement - Up to $198 per year
• Bilingual pay incentive (if eligible)
• 37.5-hour work week

Recruitment Contact

Contact phone:

(415)485-3474

Contact email:

rhonda.castellucci@cityofsanrafael.org


Closing Date/Time: Until filled