Assistant City Clerk

Job Description:

Assistant City Clerk

Description

Description

SALARY

$37.36 - $45.42 / Hour

FILING DEADLINE: Continuous.
The application filing may close any time after ten days from the issue date of this job announcement if sufficient qualified applications have been received. Postmarks are not acceptable; therefore, it is important to submit your application as soon as possible. First application review on November 20, 2024.

Under general direction of the City Clerk, supervises and performs technical work in the preparation, custody and preservation of official documents and records; assists in formulating and coordinating work assignments of division staff; assists in directing the operations and activities of the City Clerk’s Office; and performs related work as required.

Representative Duties

The following typical tasks and responsibilities are representative of this class. They are descriptive, not limiting. Essential Duties: Assists in planning, organizing, coordinating, and directing the work of the City Clerk’s Office; Attends and oversees the proceedings of City Council meetings as assigned; Supervises the preparation of City Council agendas, minutes, and administrative reports; Performs complex clerical work requiring the exercise of considerable initiative and independent judgment; Coordinates the Boards and Commissions Program, prepares for the filing of election and campaign financial disclosure documents; Manages the official City Records Management Program, oversees preparation of the City Roster; Coordinates the Ethics Program (AB 1234), prepares and delivers public presentations, financial spreadsheets.

Click here for a full job description.

Minimum Qualifications

Applications will be accepted only from those applicants who clearly demonstrate on the COMPLETED application & supplemental questionnaire that they meet the below requirements:

• Graduation from high school and Associate of Arts Degree from an accredited college or university or vocational degree or twenty-four (24) units of college course work in business or public administration or related field; AND
• Five (5) years administrative experience including three (3) years in a supervisory or lead capacity; OR
• An equivalent combination of training and experience, which provides the capabilities to perform the described job duties
• Possession of a valid California Class “C” driver’s license;
• Possess a Notary Public within the first year of employment;
• Possess a Certified Municipal Clerk (CMC) designation within the first four (4) years of employment.

OTHER MINIMUM QUALIFICATIONS: See full job description linked above.

Examination (Weighted: 100%)

(Tentative) An appraisal will be made of the applicant's experience, education, training, certification, knowledge, skills, abilities, and personal qualifications for the position. A minimum passing score of 70% is required. NOTE: Admission to the Examination may be limited to those applicants who demonstrate the best combination of qualifications. Applicants possessing the minimum qualifications are not guaranteed admittance to the Examination. Employment applications must be properly completed in accordance with instructions on face of application form. All pertinent information needed to determine that the applicant meets the minimum qualifications must be shown on the application, resume, supplemental questionnaire, and typing certificate; otherwise, the application may be rejected. NOTE: POSTMARKS will not be accepted Resumes will NOT be accepted in lieu of COMPLETED application.

Full Summary of Benefits by Bargaining Unit:

• Blue & White Miscellaneous Unit
• Fire Safety Unit
• Police Safety Unit
• General Supervisory & Management Unit (coming soon)

VACATION: Accrual rate is determined by bargaining unit.
1-4 years of service: 10 days per year.
5-13 years of service: 15 days per year.
14+ years of service: 20 days per year.

VACATION - FIRE SAFETY SHIFT PERSONNEL ONLY:
1-4 years of service: 4.68 (24-hr. duty shifts)
5-15 years of service: 7.02 (24-hr. duty shifts)
16+ years of service: 9.36 (24-hr. duty shifts)

HOLIDAYS: 13 paid holidays per year.

SICK LEAVE: Earned at the rate of one working day per month of service to a maximum of 120 days; portions therafter may be convertible.

ADMINISTRATIVE LEAVE: 10 days per year for General Supervisory and Management employees.

INSURANCE: The City and the employee share contributions for premiums for health insurance coverage. The City provides life insurance benefits based on bargaining unit. Visit the City's Employee Benefit website for detailed information (rates and plan information).

RETIREMENT: Benefits are provided by the City's participation in the Public Employee's Retirement System (PERS). 2% @ 62 for new hire Miscellaneous and 2.7% @ 57 for Safety (Fire & Police). Visit the City's Retirement websitefor additional information.

Salary:

$6,475.21 - $7,871.93 Monthly