Executive Assistant to the Associate Vice President

Job Description:

Executive Assistant to the Associate Vice President

Description

Type of Appointment: Full-Time, Probationary

Job Classification: Confidential Administrative Support I

Anticipated Hiring Range: $64,980 - $75,000 annually (commensurate with qualifications and experience)

Benefits Include: Comprehensive Benefits Package , (15) Paid Holidays, (24) Vacation Days

Work Hours: Monday - Friday, 8am - 5pm, unless otherwise notified

Recruitment Closing Date: November 12, 2024

THE DEPARTMENT:

The Office of Equity and Compliance (OEC) strives to foster an inclusive campus culture where all students, faculty, staff, and visitors are treated with respect and dignity.

OEC is committed to cultivating a campus environment where members of our community can learn and work free of sexual misconduct, discrimination, harassment, and retaliation. The OEC team endeavors to support this commitment through the following efforts:

• Maintaining high visibility and transparency,
• Promoting accountability
• Education and Programmatic Initiatives
• Encouraging and Empowering individuals to Report

POSITION SUMMARY

The Executive Assistant (EA) will be responsible for providing executive-level support to the Associate Vice President (AVP) in the Office of Equity and Compliance (OEC). The EA should exhibit excellent interpersonal abilities, be proactive, prioritize tasks, meet deadlines, and display resourcefulness and adaptability, along with strong customer service skills, professionalism, and confidentiality. The EA will collaborate closely with the AVP to provide comprehensive administrative support by gathering information, analyzing data, and preparing recommendations based on data, studies or surveys. This role involves consulting with other OEC staff as needed, as well as communicating with students, faculty, and staff. Responsibilities include coordinating and assisting with various activities, events, and programs for OEC, and maintaining and collecting data, reports, and other information as directed. The EA is expected to demonstrate significant judgment and professionalism with internal and external constituents, work with increasing independence, and take on more complex tasks as skills and knowledge develop.

QUALIFICATIONS:

• Bachelor’s degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position
• Driver License, Valid and in State
• Knowledge of the principles of organization, administration and management; and the ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports. Some positions may require a basic knowledge of research techniques and statistical methods. This foundation would normally be obtained through a bachelor’s degree or professional training program specific to the position (e.g. Certified Public Accountant) and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position.

PREFERRED EXPERIENCE:

• Experience working in a higher education environment
• Demonstrated experience in an executive level support role
• Ability to exercise considerable, independent judgment with a thorough knowledge of professional administrative procedures involving in-depth problem solving techniques.
• Proficiency with Microsoft Office software and proficiency with PeopleSoft/Oracle

Equity, Diversity, and Inclusion

At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success.

We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community.

More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website .

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ .

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ .

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ .

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster .

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices .

Equal Employment Opportunity

Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement .

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.

Advertised: Oct 30 2024 Pacific Daylight Time
Applications close: Nov 13 2024 Pacific Standard Time

Closing Date/Time: