Administrative Legal Supervisor

Job Description:

Administrative Legal Supervisor

Description

Introduction

POSITION INFORMATION

The Placer County Sheriff's Office has one Administrative Legal Supervisor vacancy in the Corrections Support Unit (South Placer). The Corrections Division (jail) is a 24-hour facility, and this position will be working a 5/8, 4/10 or a 9/80 schedule.

The eligible list established from this recruitment may also be used to fill future vacancies as they arise in the Sheriff's Office, District Attorney's Office, and/or the Probation Department.

BENEFITS

Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view Placer Public Employees Organization (PPEO) benefits.

For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website.

DEFINITION

To plan, organize, direct and supervise the performance of specialized and responsible general and legal administrative, clerical, and document processing operations within an assigned legal department, division, program, or unit; and to perform a variety of specialized technical tasks relative to assigned area(s) of responsibility.

DISTINGUISHING CHARACTERISTICS

The Supervisor level recognizes positions that perform full, first-line supervisory responsibilities including planning, assigning, and evaluating the work of subordinates and are responsible for assigned programs and unit service areas within a division or department.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from management staff.
Exercises direct supervision over assigned lower level technical and/or clerical staff.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

• Recommend and assist in the implementation of unit goals and objectives; establish schedules and methods for office operations; prepare and implement legal office policies and procedures.
  
• Plan, prioritize, assign, supervise, and review the work of assigned staff; prepare and monitor rotation schedules of assigned support staff.
  
• Evaluate operations and activities of assigned programs or units; recommend improvements and modifications; ensure compliance with appropriate statutes, laws, and regulations; confer with legal staff and other stakeholders regarding the application of appropriate laws, codes and regulations.
  
• Perform specialized research and analysis related to assigned service area; appear in court to provide information on behalf of the department as required.
  
• Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for office equipment and staff; monitor and control expenditures.
  
• Participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; participate in the initial stages of the Internal Affairs process as needed; implement discipline procedures.
  
• Monitor and supervise the review, processing and preparation of legal documents; securely maintain confidential files; serve as custodian of records for assigned programs or units; ensure security of access to restricted unit telecommunications systems.
  
• Prepare and submit a variety of written reports, statistical analyses, and other documents related to assigned program or unit operations and activities; prepare data and respond to regulatory audits.
  
• Serve as liaison with Federal, State, and local government regarding assigned program unit specialty area; represent assigned programs or units to outside agencies, vendors, and related to assigned program or unit service area; ensure procedure comply with legislative and regulatory changes; provide technical assistance and feedback to other agencies as needed.
  
• Interpret, apply, and explain policies and procedures related to area of assignment; respond to individuals requesting services related to are of assignment.
  
• Perform the most complex work of the Unit; answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints.
  
• Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. ,
  
• Perform related duties as assigned.
  

WORKING CONDITIONS

Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to, or have contact with inmates or defendants. Incumbents may be subject to periods of facility lockdown.

MINIMUM QUALIFICATIONS

Experience and Training

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience:
Five years of increasingly responsible legal administrative, secretarial, or clerical experience; with at least one
year of lead experience.

Training:
Equivalent to the completion of the twelfth grade preferably supplemented by college course work in paralegal,
business, accounting, or a related field.

Required License or Certificate:
May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance
and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Principles and practices of legal office management.
  
• Principles and practices of computer hardware and software including word processing, spreadsheets, and database packages.
  
• Principles of supervision, leadership, training, and performance evaluations.
  
• Principles and practices of record keeping and record management.
  
• Principles of budget monitoring, basic accounting, and auditing processes.
  
• English usage, spelling, grammar, and punctuation.
  
• Pertinent local, State, and Federal laws, ordinances and rules pertaining to assigned program or unit service areas.
  
• Basic criminal justice procedures and record keeping.
  
• Principles and practices of work safety.
  

Ability to:

• Organize, implement, and direct legal office operations/activities.
  
• Analyze work papers, reports, and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures.
  
• Sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift light weight.
  
• Supervise, train, motivate, and evaluate assigned staff.
  
• Analyze, interpret, and explain pertinent policies and procedures, codes, laws and regulations.
  
• Assist in the development and monitoring of an assigned program budget.
  
• Interpret, explain, and apply operating policy, rules, and procedures of assigned function within a legal department.
  
• Develop and recommend policies and procedures related to assigned legal office operations.
  
• Maintain confidentiality.
  
• Use modern office equipment and computers.
  
• Establish and maintain effective working relationships with those contacted in the course of work.
  
• Communicate clearly and concisely, both orally and in writing.
  

SELECTION PROCEDURE

Training & Experience Rating (100%)

Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list.

MISCELLANEOUS INFORMATION

Length of Probation:

• All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more.

Bargaining Unit:

• General

CONDITION OF EMPLOYMENT

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn.

SUBSTITUTE LISTS

The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EMPLOYEES OF OTHER PUBLIC AGENCIES

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

EQUAL OPPORTUNITY EMPLOYER

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

Conclusion

For questions regarding this recruitment, please email PCHRDSRFRecruit@Placer.ca.gov.

Closing Date/Time: 11/20/2024 5:00:00 PM

Salary:

$30.89 - $38.57/hour; $5,354.27 - $6,685.47/month; $64,251.20 - $80,225.60/year