Administration and Housing Facilities Services Assistant (Administrative Support Assistant II)

Job Description:

Administration and Housing Facilities Services Assistant (Administrative Support Assistant II)

Description

Position Summary:

Ready to be the backbone of our housing operations? Join us as an Administration and Housing Facilities Services Assistant and play a vital role in ensuring smooth and efficient operations.

Your Role: Under the guidance of the Associate Director of Administration, you’ll provide essential administrative and operational support for student housing assignments, billing, and procurement. You'll also be instrumental in supporting our Housing Facilities Services team.

Key Responsibilities:

• Facilitate efficient operations across Housing Facilities Services.
• Manage student housing assignments and student account billing.
• Assist with procurement needs and maintain accurate timekeeping and timesheets.
• Manage temporary room relocations as assigned.
• Coordinate weekly pest control assessment and mitigation.
• Assist in recruitment and onboarding and offboarding student assistants and staff.
• Provide support to students, parents, and staff as needed.

What We Offer:

This position is key to the success of the Office of Housing Administration. You’ll work closely with the Executive Director, Senior Associate Director, and other team members to promote our mission, vision, and values. Your work will contribute to creating a respectful, inclusive, collaborative, and growth-oriented environment.

Join our team and be part of a supportive environment that values your skills and dedication. If you're ready to make a meaningful impact and thrive in a collaborative setting, apply now!

Position Information

• Full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard work hours are Monday - Friday, 7:00 a.m. to 3:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The Division of Business and Financial Affairs is responsible for ensuring a safe, productive campus environment while providing the highest quality service in support of academic excellence through thoughtful stewardship of financial, technological, infrastructure and human resources at San Diego State University.

The Office of Housing Administration (OHA) is a self-funded operation responsible for planning, providing, and administering housing operations, services, and facilities with over 100 employees and over 150 student assistants with an annual operating budget exceeding $145,000,000. OHA provides housing for over 8,500 students in 25 communities with over 2 million sq. ft. of residential facilities. The OHA manages the operation of residence halls, apartments, and conference and event spaces. The OHA supports the educational mission of the Residential Education Office (REO) while providing business operations for all housing-related functions in support of a quality environment to enhance the student educational experience.

For more information regarding The Office of Housing Administration, click here .

Education and Experience

Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills.

These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.

Licenses and/or Certifications

• Valid California Driver’s License or have the ability to obtain one within 10 days of hire.

Key Qualifications

• Experience using Microsoft Office applications and Google Suites.
• Minimum of 1 year Customer service experience is preferred.
• Fluency in the Spanish language is preferred.
• Congregate living administrative support experience.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $3,680 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here .

CSU Classification Salary Range: $3,680 - $5,417 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here .

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on November 13. To receive full consideration, apply by November 12, 2024. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here .

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at mpuentes2@sdsu.edu .

Advertised: Oct 25 2024 Pacific Daylight Time
Applications close:

Closing Date/Time: