Budget Coordinator (Administrative Analyst/Specialist, Non-Exempt I)

Job Description:

Budget Coordinator (Administrative Analyst/Specialist, Non-Exempt I)

Description

Position Summary:

Are you detail-oriented and passionate about managing budgets and financial operations? As the Budget Coordinator for the Office of Educational Opportunity Programs, Outreach and Success (EOPOS), you will play a crucial role in overseeing department funds and ensuring fiscal accuracy and efficiency.

Under the supervision of the Director of Educational Opportunity Programs, Outreach and Success (EOPOS), you will be responsible for accounting, purchasing, and the preparation and review of various fiscal and accounting forms. You will be the primary person conducting all major purchases for the department and serve as a budget officer and designated liaison for the office of the Vice President for Student Affairs and Campus Diversity. Your role will involve interacting with department staff to identify, prepare, and submit draft fiscal budget requirements.

Key Responsibilities:

• Financial Oversight: Manage department funds, including accounting, purchasing, and preparation of fiscal forms.
• Annual Reporting: Assist with annual reporting for various funding sources and programs, including CSU Foster Youth funding, CSU Early Assessment Program funding, EAP Grant utilization, Price Community Scholars scholarship, philanthropy funding, and gift card distributions.
• Personnel Records: Coordinate the processing of personnel records for full-time staff and student employees, including payroll and attendance reports, and other HR forms.
• Salary Tracking: Identify and track salary savings, position conversions, and prepare reports on salary commitments and savings.

Why Join Us?

• Supportive Environment: Join a team dedicated to fostering a positive and inclusive atmosphere where every staff member can thrive.
• Growth Opportunities: Be part of a dynamic team that values your contributions and encourages your professional development.
• Impactful Work: Play a vital role in managing the financial operations that support various educational programs and initiatives - particularly for students from underserved and underrepresented backgrounds.

If you’re ready to contribute to a vibrant campus community and ensure the financial success of our programs, apply now!

Position Information

• Full-time, benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday - Friday, 8:30 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

A primary goal of the Office of Educational Opportunity Programs, Outreach and Success (EOPOS) is to improve access to higher education for students from underrepresented backgrounds by implementing and administering early outreach programs and recruitment processes which develop an understanding of, and support, the pathway to higher education for students and their parents, guardians and loved ones. EOPOS builds collaborative relationships with schools, school districts, community colleges and other organizations to support this goal. EOPOS assists students in overcoming historical, traditional, social, economic, psychological, and educational barriers throughout their collegiate experience and in achieving academic success by providing a comprehensive program of support services. Typical services provided include, but are not limited to: outreach and recruitment, pre-admission counseling, screening-and-selection, professional development in teaching/learning methodologies, program orientation, summer bridge programs, financial aid advising and follow-up, special/regular admission, academic advising, tutoring, learning skills, peer mentoring, and academic/personal support services.

Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically:

“The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.”

For more information regarding the Office of Educational Opportunity Programs, Outreach and Success, click here .

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Key Qualifications

• Experience working with a diverse population of students, staff, faculty, and administrators is preferred.
• General understanding of low-income and underserved communities preferred.
• Working knowledge of personnel policies and procedures.
• Ability to oversee the processing of all purchase requisitions, to work independently, to make reliable decisions and recommendations.
• Skill in planning, organizing, coordination and performing work in situations where numerous demands are involved.

Licenses/Certifications Required

• Valid California Driver’s License or the ability to obtain one within 10 days of hire.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,261 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here .

CSU Classification Salary Range: $3,879 - $7,488 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here .

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on October 30, 2024. To receive full consideration, apply by October 29, 2024. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here .

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu .

Advertised: Oct 15 2024 Pacific Daylight Time
Applications close:

Closing Date/Time: