ADMINISTRATIVE ASSISTANT II/EMERGENCY APPOINTMENTS HOMELESSNESS

Job Description:

ADMINISTRATIVE ASSISTANT II/EMERGENCY APPOINTMENTS HOMELESSNESS

Description

Position/Program Information

TYPE OF RECRUITMENT :
OPEN COMPETITIVE- EMERGENCY

EXAM NUMBER:

b0888B-EA

FILING DATES:

Tuesday, September 17, 2024 at 9 a.m. (Pacific Time)

This examination will remain open until the need of the service are met and is subject to close without prior notice.

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The Department of Mental Health is seeking qualified candidates to fill emergency Administrative Assistant II vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Administrative Assistant II.

Essential Job Functions

Analyzes, evaluates, prepares, and makes recommendations on the budget of a smaller department or a major segment of the budget of a large-sized department.

Analyzes and makes recommendations on the siting, leasing, equipping and staffing of major facilities.

Analyzes and makes recommendations on complex organizational problems and work procedures having an interdivisional, interdepartmental, or limited public impact.

Assumes responsibility, as assigned, for performing other specialized duties related to the overall management of the department.

Participates in the implementation of changes resulting from studies, and writes associated procedural manuals and instructions.

Requirements

MINIMUM REQUIREMENTS:
TRAINING AND EXPERIENCE:
Option I: Two years of experience in a *staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedures, program, budget or personnel.

Option II: One year of experience at the level of Los Angeles County's Class of **Staff Assistant I, ***Administrative Assistant I, or ****Senior Departmental Personnel Assistant analyzing and making recommendations for the solution of problems of organization, administration, budget, or personnel.

NO OUT-OF-CLASS EXPEREIENCE OR VERIFICATION OF EXPERINCE LETTERS (VOEL) WILL BE ACCEPTED. APPLICANTS MUST HAVE THE REQUIRED EXPERIENCE AT THE TIME OF FILING.

*Staff capacity is defined as working in an advisory capacity to line managers to provide program and administrative support.

**In the County of Los Angeles, the level of Staff Assistant I is defined as having responsibility for the housekeeping and record keeping functions; and conducts administrative studies of internal operations and procedures as an assistant to the manager of a line operation in a department.

***In the County of Los Angeles, the level of Administrative Assistant I is defined as analyzing and making recommendations for the solution of the less complex problems of organization, program, procedures, systems, facilities planning, budget and personnel; or analyzes and makes recommendations for the solution of more difficult problems in the same areas under close supervision and guidance.

****In the County of Los Angeles, the level of Senior Departmental Personnel Assistant is defined as assisting technical human resources staff in carrying out the personnel program of a department.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:
Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Additional Information

EXAMINATION CONTENT:
Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment.

APPLICATION AND FILING INFORMATION
Applications must be submitted online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

INSTRUCTIONS FOR FILING ONLINE

Applications must be filed online by clicking on the green "Apply" button located on the top right corner of the screen.

Applicants must complete and submit their online applications and upload required documents (e.g. Official Transcripts, Resume, etc.) as attachment(s) during application submission, or send by email to exams@dmh.lacounty.gov within 7 calendar days from date of application submission. Indicate the Exam Title on the subject line when sending required documents by email.

Fill out your application completely. The acceptance of your application will depend on whether you have clearly shown that you meet the Minimum Requirements. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, provide the name and address of your employer, your job title, beginning and ending dates, and description of work performed. If your application is incomplete, it will be rejected.

Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add isan@dmh.lacounty.gov as well as noreply@governmentjobs.com and info@governmentjob.com to your email address and list of approved senders to prevent email notification from being filtered as span/junk/clutter mail.

You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application well in advance before the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on govermentjobs.com/careers/lacounty .gov
you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

SOCIAL SECURITY NUMBER LANGUAGE
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT LIBRARIES
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

FAIR CHANCE EMPLOYER
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

NO SHARING USER ID AND PASSWORD
All applicants must file their applications online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI)The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

DEPARTMENT CONTACT:
HR Examinations Unit: (213) 972-7034
HR Examinations Unit Email: exams@dmh.lacounty.gov
Analyst Contact Phone: Irene San, (323) 705-4074
Analyst Contact Email: isan@dmh.lacounty.gov

ADA COORDINATOR PHONE: (323) 705-4074
TELETYPE PHONE: (800) 735-2922
CALIFORNIA RELAY SERVICES PHONES: (800) 735-2922

For detailed information, please click here

Salary:

$65,911.68 - $88,823.04 Annually