PUBLIC WORKS FINANCIAL SUPERVISOR - OPEN UNTIL FILLED

Job Description:

PUBLIC WORKS FINANCIAL SUPERVISOR - OPEN UNTIL FILLED

Description

OVERVIEW

Position Information
Performs complex professional accounting work, supervises support staff and accounting activities to provide management (both Public Works and Auditor's Office) with necessary financial information for diverse areas of the interdepartmental accounting system. Maintains a comprehensive departmental grant accounting system, construction contracts, job costing, work orders, labor distribution, contract management, purchasing and fiscal reporting, compliance with performance standards, and oversee accounts payable and procurement.

QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS

Required Education and Experience

• Bachelors Degree in accounting, finance or related field; and
• Five years of professional experience in the government accounting, finance, and budget;
• One year of supervisory experience; or
• Any equivalent combination of experience and education that provides the applicant with the desired knowledge, skills and ability required to perform the work.

Preferred Education, Experience or Other Qualifications

• Experience working in a government agency; preferably county government.
• Experience conducting utility rate studies, financing strategies and multi-year forecasts for utility funds.
• Experience managing accounts payable and procurement.
• Managing multiple contracts for construction of capital assets in a public environment.
• Asset Management and reporting experience.
• Experience using Workday.

Required Licenses, Certificates, Examinations/Tests and Other Requirements
Please note: The incumbent is responsible for obtaining and maintaining all of the following required licenses, certifications and other requirements.

Prior to employment, the successful candidate must:

• Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications.
• Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting.
• Pass a criminal history background check through law enforcement agencies.

Required Knowledge, Skills and Abilities
Knowledge of:

• Professional accounting principles, theories, concepts, practices and terminology. Government accounting principles, Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS) and procedures.
• Federal, State and local laws, regulations and ordinances pertaining to public fiscal affairs in relation to governmental and proprietyary (Business) Funds.
• Automated data processing principles and accounting applications to include Workday.
• Modern leadership, personnel, and supervisory principles and practices, including office practices and procedures.
• Budget, finance, payroll, grant and contract administration systems, requirements, theories and best practices.

Skilled in:

• Schedule and prioritize workflow to complete tasks and meet deadlines.
• Communicate effectively orally and in writing.
• Maintain working relationships with internal and external stakeholders with conflicting priorities.
• Understand and execute oral and written instructions and procedures.
• Interpret and implement a variety of documents, policies, and procedures.
• Read, interpret, and apply federal, state, and local government laws and regulations regarding grants, contracts and procurement.
• Organize and oversee interdepartmental work programs, including monitoring and compiling budgets, contracts, funding, grant requirements, timekeeping and accounts payable/receivable.
• Utilizing financial management systems.
• Analyze, interpret and prepare accounting reports and financial statements.
• Analyze and solve a variety of difficult and complex problems in financial areas.
• Work independently without regular direction and troubleshoot problems in assigned area of responsibility.

Abilities to:

• Appear for scheduled work with regular, reliable, and punctual attendance. Communicate Effectively, orally and in writing.
• Establish and maintain effective working relationships with other staff, the citizens and representatives of other agencies.
• Physically perform assigned duties and essential functions of the position.
• Work various shifts, evenings, weekends, holidays and overtime as required.
• Establish and maintain effective working relationships with others using tact, courtesy, and good judgement.
• Maintain confidentiality and a professional demeanor under a heavy workload and stressful situations.
• Plan, supervise, coordinate and evaluate staff.
• Organize and oversee work programs.
• Communicate effectively, both orally and in writing.
• Provide work direction and review the work of others.
• This position is identified as an "Essential Employee" under the Public Works Inclement Weather/Emergency Response policy.

Working Conditions/Physical Activities
(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.)
Positions in this class typically require:

• Primarily works in an office environment
• Position may require: Sitting and/or standing for short or extended periods of time, clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone; sufficient hearing and vision, repetitive motions for computer use.
• Requires exertion of force of 25 pounds occasionally, 10 pounds frequently, to lift/carry/move objects, files/documents, and other materials as required.

ILLUSTRATIVE EXAMPLE OF DUTIES

• Contract administration for Public Works, and the management of the accounts payable process for acquisition and procurement of supplies, professional services, and construction contracts.
  
• Determine amounts needed for accounts payable and other transactions, calculate future interest earnings.
  
• Assist in the coordination, preparation & monitoring of multi-funded budgets, divisions, and departments, ensuring the correct classification and distribution of revenue and expenditures per legal requirements on accounts in accordance with Budgeting Accounting Reporting Systems (BARS), county procedures, and program needs.
  
• Prepares and maintains full accrual job costing, processing information, developing procedures, & answer requests from management and staff.
  
• Develop and compile complete financial data and reports for interim, monthly, quarterly and annual reports for County Road construction project progress billings to the Washington
  
• State Transportation Improvement Board (TIB), local, state, and federal requirements for grant reimbursements, and to the County Road Administration Board (CRAB) .
  
• Assist the Financial Manager in developing & maintaining department & division foals and procedures within Public Works and the Auditor's Office.
  
• Approve Construction Contracts for job costing to report to the County Road Administration Board.
  
• Assist with the County's Annual Comprehensive Financial Report and the Annual County Road Administration Board (CRAB) reporting for funding and standard of good practices for County Engineers.
  
• Supervise subordinates; prioritize, assigns and monitors work; evaluate performance; select and train staff, recommend and implement decisions regarding employee selection and discipline; ensure resources are available for operations and train and/or cross-train staff.
  

OTHER POSITION RELATED INFORMATION

• Who May Apply: This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA)
• This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions.
  
• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.
  
• Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.
• This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months.
• Flexible hours are available, as approved by management.

This position is open until filled with applications screened weekly.

At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees.

County Paid Benefits Include:
Medical - Kaiser Permanente (HMO) or Aetna (PPO)
Dental -Delta Dental or Willamette
Vision - VSP
Flexible Spending Accounts (FSA)
Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL)
Disability - Short-term disability & Long-term disability
Voya Voluntary Insurance
Transportation incentives
Employee Assistance Program
Travel Assistance Program
Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx
Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide .

*Voluntary benefit options also available at the employee's expense

Retirement:
Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security.

Deferred Compensation (IRS Plan 457b): tax-deferred savings program

Holidays
11 paid holidays and 2 additional floating holiday per year

Vacation Leave
New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows:

Upon completion of 3 years: 15 days per year (10.00 hours per month)
Upon completion of 5 years: 20 days per year (13.33 hours per month)
Upon completion of 10 years: 25 days per year (16.67 hours per month)
Sick Leave
All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next.

***Part-time employees benefit contributions and leave accruals will beprorated***

Current County Employees
If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status.

NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx

Salary:

$82,269.90 - $116,245.23 Annually