AA/S Ex I

Job Description:

AA/S Ex I

Description

Working Title: AA/S Ex I

Classification Title: Administrative Analyst/Specialist Exempt I

Posting Details

Priority Application Deadline: Sunday, October 20th @ 11:55pm PST: (Posting will remain open until filled)

Hiring Preference


Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

This position provides strategic analysis, consultation, training and guidance to the Dean's staff and the College staff. Provides administrative assistance to the Dean of the College of Health and Human Services (CHHS). Maintains an effective working relationship with the College Analyst and assists the Dean with a variety of programs and committees. The incumbent must possess a thorough
and in-depth knowledge and understanding of the organizational structure and functions of the College and the University to provide assistance to those who inquire about policies and/or procedures. The incumbent works with significant independence and minimal supervision while performing many complex and confidential administrative duties requiring a very high level of initiative, judgment and discretion. Duties are related to the support of various Centers, programs, projects and operations which require contact with the general public, students, faculty, staff, campus officials, system officials, government agencies and community business leaders. This
position acts as the liaison between the Dean, University President's staff, Provost and Academic Affairs staff and all other University Administrators, Associate Deans, faculty, staff, students, alumni, prospective donors and a variety of community members.This position oversees and is responsible for the overall office operation which includes administering hiring, leadwork, orientation, training, and provides valuable input towards the evaluations of two AA/S NE positions, two ASC I positions, and student assistant(s). The incumbent
is responsible for coordination of staff work schedule to guarantee front office coverage. Trains new staff in policy and procedures for the CHHS. Additionally, the incumbent consults with the college budget analyst concerning dean's office OE and all expenditure allocations.
This incumbent serves as Commencement Coordinator for the College and works directly with HHS staff and Campus Commencement office to ensure smooth, efficient and professional ceremonies at campus designated venue.

FLSA: Exempt (Not eligible for overtime compensation)

Anticipated Hiring Range: $4598 per month - $5525 per month

CSU Classification Salary Range: $4598 - $8318 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range: 2

Recruitment Type: Regular (Probationary)

Work Hours:

M-F 8:00 - 5:00 Partial telecommute may be available after a period of training and as approved by supervisor.

Department Information

The College of Health & Human Services strives to be an innovative center of excellence for educating future health and human service leaders in diverse communities.

The college provides quality academic programs that educate and empower students, serve and enrich diverse communities, promote well-being, and inform policy and best practices.

https://www.csus.edu/college/health-human-services/

Minimum Qualifications

This classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications

1. Bachelor's degree in closely related field OR a combination of education and experience which
provides the required knowledge and abilities.
2. Excellent verbal and written communication skills.
3. Knowledge of academic and non-academic organizational structures and systems, and ability to
understand, communicate and train the application of campus policies and procedures as they pertain
to budget, and administrative processes within these structures and systems.
4. Proficiency with Microsoft Windows and Office, Word, Excel, Access, Outlook, Publisher.
5. Knowledge and proficiency of University systems required (CMS Finances, HR and SA; IF AS;
Cognos; PeopleAdmin; Tableau Data; Financial Data Warehouse; ASTRA and Staples Stockless Office
Supplies).
6. Demonstrates initiative and the ability to work independently and collaboratively.
7. Must be flexible and be able to adjust to change.
8. Ability to work as a member of a team and demonstrate leadership ability.
9. Ability to train others on new skills and procedures and provide lead work direction.
10. Ability to multitask with effective results.
11. Ability to establish and maintain interpersonal relationships.
12. Ability to be a creative problem solver.
13. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues
and constituents including faculty, students, staff, and members of the community.

Conditions of Employment:
- Ability to successfully pass a background check.

Preferred Qualifications

14. Experience within the California State University system or other higher education institution

Documents Needed to Apply

Resume, cover letter, and diversity statement.

Diversity statement: One of Sacramento State's imperatives is a commitment to diversity and inclusion and ensuring that our campus is a welcoming and inclusive place for all of our students, faculty, staff and community members. Please include a statement up 500 words, discussing your commitment to supporting students, staff and faculty in a diverse University setting.

Failure to upload these documents to the online application may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety .

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu .

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Advertised: Oct 04 2024 Pacific Daylight Time
Applications close:

Closing Date/Time: