Accounting Technician II

Job Description:

Accounting Technician II

Description

Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,512.00 per month to $4,300.00 per month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

Classification

Accounting Technician II

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

The Finance area consists of General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, Finance Support, Budget and Procurement & Support Services. These departments report to four managers, the Director of University Budget Services, the Director of Fiscal Services, Student Financial Services & Cashiers Director and the Director of Procurement Services. These managers report to the Associate Vice President of Finance. The incumbent will be an Accounting Technician II within the University Accounts Payable unit.

This position is under the supervision of the Accounts Payable Manager and is primarily in the Accounts Payable unit. However, duties may also include support within other areas within Fiscal Services. This Accounting Technician II position is responsible for processing pay cycles for all AP invoices, including handling the wire payments in Wells Fargo, along with handling the voids and stop payments. In addition, incumbent will assist with the use of the current travel software, ensuring vendor set ups within the software, and maintaining data integrity, providing some functional support as well as training to end users. Lastly, incumbent will identify, track, and clear Accounts Payable compliance issues including but not limited to STD261s and Defensive driving mandatory coverage requirements. Duties will also include the maintenance of AP records and monitoring the Accounts Payable email inbox.

Responsibilities

Run the AP Pay Cycles

Post information to journals, registers, and ledgers; analyze and assemble and compile data used in the generation of financial reports and/or analysis:

• Run the various pay cycles for the campus
• Process the weekly wire payments in the Wells Fargo portal, and the Peoplesoft system
• Audit the trial register for accuracy before checks are printed and released to vendors
• Sort checks for distribution and contact various departments for check pick up
• Research and follow up on reimbursement checks that are not picked up by employees

Monitor Wells Fargo exceptions in Wells Fargo

• Log into Wells Fargo on a daily basis to monitor any exceptions
• Monitor rejected payments via ACH/EFT

Certify Functional Assistance

Perform a number of ongoing systems administration activities for the University’s travel software program (i.e., Certify):

• Unsettled claim user follow-up with emails and education
• Responsible for creating new suppliers in Certify

Accounts Payable Compliance Activities

• Identify, track, and clear Accounts Payable compliance issues including but not limited to STD 261s and Defensive Driving mandatory coverage requirements
• Escalate unresolved compliance issues to the appropriate administrator
• Develop and maintain business processes to support this effort, leveraging automation

Stop Payments and Voids

• Process and control void checks and stop payments
• Handle monthly processing of stale-dated & escheated checks
• Work with GL group to assist in bank reconciliation process
• Maintain file of canceled and void checks and escheated payments

Other

• Track Certify earnings/rewards, coordinating with management spending of rewards
• Maintain records
• Monitor the accounts payable email
• Sort mail, greet customers, and provide assistance as needed
• System testing for upgrades
• Archiving and boxing of documents as needed
• Primary point of contact for pulling audit samples and other projects as requested
• Other duties as assigned

Minimum Qualifications

Education:

• Any equivalent combination of education and experience which provides the required knowledge and abilities

Experience:

• Equivalent to three years (3) of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities

Knowledge:

• Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices

Abilities:

• Apply accounting procedures and practices to the analysis of basic accounting problems
• Analyze and interpret accounting data
• Apply problem solving techniques in finding solutions to basic accounting problems
• Understand and apply applicable rules, regulations, policies, and procedures
• Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid
• work independently
• Make sound decisions and recommendations regarding accounting activities

Required Qualifications

• Be able to effectively operate the following office equipment:
  • Personal computer
  • Ten key by touch
  • Fax Machine
  • Document scanner
  • Copier

• Be able to effectively use the following software:
  • PeopleSoft
  • Microsoft Excel
  • Microsoft Word
  • Internet browsers

• Must be able to communicate clearly and effectively with internal and external customers and must be able to adapt quickly and easily to changes as required by the business needs of the university.
• Be able to sit for long periods, bending, reaching, lifting as required in an office environment. Being able to lift up to 25lbs for year end boxing of invoices.

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here.

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

Advertised: Sep 25 2024 Pacific Daylight Time
Applications close: Jan 25 2025 Pacific Standard Time

Closing Date/Time: