Grants Support Fiscal Business Manager/Social Work (UEC)

Job Description:

Grants Support Fiscal Business Manager/Social Work (UEC)

Description

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Non-Exempt, Full Time, Benefited position through 12/31/2025 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $4,731.91 to $5,186.90 per month.

Location: CSUSB Campus

Work Schedule

40 hours per week. Typically Monday-Friday, 8:00AM-5:00PM. Some nights and weekend work may be required.

First Review Deadline

This position will remain open until filled.

Typical Activities

Under minimal supervision of the Social Work Grants Project Coordinator, the Grant Support Fiscal Business Manager will work independently to:

Office Support:

• Provide administrative support for efficient office operation, including maintaining equipment and making travel arrangements.
• Manage administrative systems and projects, ensuring organizational effectiveness and problem resolution.
• Handle sensitive information with confidentiality and professionalism.
• Offer general office support to grant coordinators, faculty, staff, and the School of Social Work.

Fiscal Responsibilities:

• Act as a point of contact for post-award issues, ensuring compliance with regulations, policies, and funding terms.
• Perform fiscal and budget analysis, financial management, and problem solving across multiple grants to ensure optimal allocation and use of funds.
• Analyze funding sources across grants to identify opportunities for combining resources and maximizing impact. Grant Support Fiscal Business Manager.
• Develop and manage grant budgets, monitor performance, and identify cost saving opportunities.
• Prepare and present financial reports, track documentation, and participate in audits.
• Manage, review, and authorize transactions, including travel claims and expenditure documents, ensuring compliance.
• Conduct budget variance and account analysis to resolve issues, prepare budget adjustments, and cost transfers.
• Oversee financial administration of grants, from award to closeout, ensuring compliance with policies.
• Lead fiscal tasks for grant-funded administrative staff, providing guidance and expertise without direct supervisory responsibilities.
• Provide guidance on cost sharing, effort certification, and compliance monitoring for grants.
• Monitor contractor expenditures, track cost share commitments, and ensure timely submission of financial documentation.
• Facilitate coordination between internal departments and external partners, addressing grant-related issues.
• Local travel to outreach and recruitments events may be required. No overnight travel required.
• Perform additional duties as assigned.

Minimum Qualifications

• Education:
  • Associates degree and/or equivalent preferably in Business Administration, Public Administration, Accounting, Finance or closely related field.
• Experience:
  • Two years of progressively responsible professional experience in analyzing data, including at least one year involving duties such as preparation, justification, analysis, or the control and administration of a budget or budgetary process,
    
    preferably in a university or grant-funded environment.
    
  • Proficiency with appropriate software, including Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
    
  • Critical strengths including reliability, attention to detail, strong self-initiative, and the ability to work independently.
    
  • Professional demeanor with the ability to work effectively with diverse populations.
    
  • Excellent interpersonal and communication skills, along with a strong customer service orientation.
    
• Other:
  • Working knowledge of practices, procedures, and activities related to grant administration, including fiscal and budget management.
    
  • General knowledge of the methods and challenges of organizational and program management, especially within a university setting.
    
  • Ability to interpret and apply program rules, regulations, and funding terms, ensuring compliance with institutional and funding agency policies.
    
  • Use initiative and resourcefulness in planning work assignments and implementing improvements in grant administration processes.
    
  • Collect, compile, analyze, and evaluate financial and administrative data, and make informed verbal or written presentations based on this analysis.
    
  • Recognize and work effectively within a diverse university environment, respecting multicultural, multi-sexed, and multi-aged value systems.
    
  • Establish and maintain cooperative working relationships with faculty, university administrators, external partners, and grant stakeholders.
    
  • Rapidly acquire knowledge of the university's operations, programs, and overall functions, particularly as they relate to grants and fiscal management.
    
  • Demonstrated ability to make informed decisions and take action that impacts grant-related programs or services across multiple areas.
    

Preferred Qualifications

• Bachelor’s degree or higher in Business Administration, Public Administration, Accounting, Finance, or closely related fields.
• Three or more years of progressively responsible professional experience in analyzing fiscal data, preferably in grants or public funding.
• Two or more years of experience in preparation, justification, and analysis of business or agency budgets or budgetary processes.
• Experience with financial reporting and compliance in a university or nonprofit setting.
• Proficiency in grant management software or university financial systems (e.g., PeopleSoft, Banner, or similar).

Benefits Include:

• Medical, Dental, Vision, Flex Cash option
• CalPERS Retirement and CalPers 457
• Group Term Life/ Accidental Death & Dismemberment (AD&D)
• Holidays & Personal Holiday
• Vacation and Sick pay accruals
• Educational Assistance Benefit is based on availability of funding.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.

EEO AA Policy Statement

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.

Advertised: Sep 18 2024 Pacific Daylight Time
Applications close:

Closing Date/Time: