Chief Deputy Registrar of Voters

Job Description:

Chief Deputy Registrar of Voters

Description

The Job

Apply by Friday, October 4th, 2024 at 5:00PM for Priority Consideration!

The San Bernardino County Registrar of Voters seeks a dynamic and innovative administrator who can lead and thrive in a fast-paced environment to manage our elections programs, processes, and team.

The Chief Deputy Registrar of Voters is a forward-thinking individual that assists with guiding the future direction of the department and its processes, taking a hands-on approach to find solutions while working collaboratively with a knowledgeable and dedicated team. The Chief Deputy Registrar of Voters is a key member of the Department's senior management team, participating in organizational strategic planning and administering election programs. The position serves as a Chief over a division of the Registrar of Voters (ROV) office and has primary responsibility for assisting the ROV in planning, conducting, and certifying all Primary, General, and Special elections.

The current vacancy is within the ROV Operations Division. The resulting eligible list may be used to fill future vacancies as they occur throughout the department.

Essential duties include but are not limited to:

• Directs the daily activities of a functional division; guides, directs and evaluates the work of staff; recommends, establishes, and administers departmental procedures; provides direction to supervisory staff on personnel issues.
• Assists with development of the Department's strategic plan and with planning and implementing special projects; develops, maintains, and enhances internal policies and procedures; instills and maintains a high level of customer service in the department.
• Assists in developing and monitoring the department's operating budget; oversees staff supporting the budget preparation process and the department acquisition processes; manages and develops bid requests and request for proposals (RFP); performs cost related studies.
• Assists in developing, analyzing and tracking election related legislation; reviews and analyzes elections related statutes, ordinances and regulatory directives to ensure compliance; makes recommendations regarding their impact on department operations; compiles and reports on a variety of elections related data.
• Provides information to County leaders, candidates, officials, media, and the public about the elections process; may assume Registrar's duties in Registrar's absence.
• Oversees poll worker recruitment and training, finance and personnel, candidate filing, early vote, communications, voter education outreach and customer relations.

• Oversees voter registration and the maintenance of voter records; directs the verification and filing of nominations and campaign statements for elective offices, initiative referendums, and petitions.
• Oversees the preparation, inspection, printing of official and sample ballots and voter information guides; ensures quality and timely distribution of ballots and voter information materials.
• Plans and directs Election Day operations, logistics and voting services; coordinates polling site acquisition and staffing and ensures the accurate and timely distribution and delivery of election materials to the polls.
• Oversees the official canvass of the votes, processing of absentee ballots and certification of the elections.
• Evaluates elections organization, processes, and staff utilization; makes recommendations for improvements and assists in the development of plans to accomplish the efficient, accurate and timely completion of elections.

For a more detailed listing of duties, please view the Chief Deputy Registrar of Voters job description.

ABOUT THE REGISTRAR OF VOTERS

The mission of the San Bernardino County Registrar of Voters is to conduct the County’s elections in a fair, accessible, secure, transparent, and efficient manner, upholding the highest level of election standards and accuracy, while always providing excellent customer service to both our team and the diverse population we serve.

The Registrar of Voters also performs all voter registration functions, including the storing and maintaining of voter registration records, administering all local, state, and federal elections managing voting systems and equipment, performing election ballot processing and vote tallying, training of poll workers, and providing voting-related services to voters, elected officials, campaign groups, and other community stakeholders.

Conducting elections is exciting and challenging. Attention to detail is critical and working as a team is vital to accomplishing successful elections. Permanent and temporary staff, as well as volunteers, assist in the variety of complex tasks required to conduct elections.

The Registrar of Voters believes that a successful team is a partnership that contains the following elements:

• Clear roles and responsibilities
• Shared goals and objectives
• Commitment to excellence
• A clear communication process
• A willingness to be open and honest
• A willingness to compromise
• Personal accountability
• Personal integrity

SALARY AND BENEFITS

3% Annual Across the Board Salary Increases on February 2025 & 2026
Bi-annual step increases of 2.5% up to Step 16

The County also offers an alternative Modified Benefits Option that provides a wage differential of 4% above the base salary rate with modified benefits.

Click the links below for additional details:

Exempt Employee Compensation Ordinance

Summary of Traditional Benefits

Summary of Modified Benefits Option

CONDITIONS OF EMPLOYMENT

Pre-Employment Process: Incumbents must pass a background investigation, which includes fingerprinting, work history and education verification, as well as a job-related physical exam and drug screening.

Work Schedule: During peak election periods, this position will be required to work extended hours which may include evenings, weekends (both Saturdays and Sundays) and early morning/late night hours on election day/night.

Travel: Travel throughout the County may be required. Employees will be required to make provision for transportation. At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced and maintained for the individual providing the transportation.

Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

Minimum Requirements

OPTION 1:
EDUCATION: A bachelor’s degree from an accredited college or university in Business/Public Administration, Political Science, Management, Economics, Social Science, or related field. EXPERIENCE: Two (2) years of professional-level experience analyzing and implementing laws, processes, procedures, practices, and/or policies in a government, corporate, or non-profit environment. Experience must include full-scope supervision, and be clearly detailed on the application.
OPTION 2:
EDUCATION An Associate’s degree or equivalent (60 semester/90 quarter units) from an accredited college or university in Business/Public Administration, Political Science, Management, Economics, Social Science, or related field. EXPERIENCE Three (3) years of professional-level experience analyzing and implementing laws, processes, procedures, practices, and/or policies in a government, corporate, or non-profit environment. Experience must include full-scope supervision, and be clearly detailed on the application.
Substitution : Additional qualifying experience administering and implementing elections programs, or supervising a staff engaged in election programs, in a government, state, county, or local elections environment may substitute for the required education on the basis of one year of full-time experience equaling 30 semester (45 quarter) units of the required education.

Qualifying degrees must be completed at a college or university accredited by an accrediting association recognized by the United States Department of Education. In addition, degrees completed outside of the U.S. must be accompanied by an evaluation report from a reputable credential evaluation service indicating equivalency to degrees or coursework completed at the college or university accredited by an accrediting association recognized by the United States Department of Education.

Desired Qualifications

The ideal candidate will have extensive experience participating in the planning and managing of Federal, State, County and/or Municipal election processes in a manner that promotes an inclusive electoral process and reflects the highest public ethics and personal integrity. Additionally, the successful candidate will possess the following skills and competencies:
LEADERSHIP

• An inspirational leader who develops and cultivates leadership in others.
• Develops and promotes succession planning.
• Applies effective performance management skills.
• Demonstrates unquestionable integrity and high ethical standards.
• Provide clear direction and takes a hands-on approach to managing the team.
• Actively coaches and mentors others.

RELATIONSHIP BUILDING

• Demonstrates professional acumen and effectiveness.
• Nurtures productive relationships with key stakeholders.
• Connected, trustworthy, and empowering.
• Able to relate harmoniously with community partners, staff and clients of diverse ethnic and e conomic backgrounds

KNOWLEDGE

• Knowledge of principles, practices and Federal, State and local laws, legislation, and regulations required in the field of election administration and voting systems.
• Actively employs methods to build this knowledge through research and interactions with staff and steak holders.
• Possession of a Certified Election and Registration Administration (CERA) Certification is highly desirable.

COMMUNICATION

• Possesses excellent oral and written communication skills.
• Creates an atmosphere of transparency, inclusiveness and openness.
• Responsive to the concerns and issues of others.
• Participates in collaborative problem solving.

OPERATIONAL EXCELLENCE

• Has a vision for and excels in short-range and long-range planning.
• Demonstrates effective and decisive operational management skills.
• Excels in measuring and increasing performance against objectives.
• Holds themselves and others accountable for results.

Selection Process

Application Procedure : There will be a priority screening date of Friday, October 4th, 2024 at 5:00PM. Applications will be accepted until a sufficient number of qualified applications are received. To receive priority consideration for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire as soon as possible. This recruitment may close at any time once a sufficient number of qualified candidates have been reached . Resumes will not be accepted in lieu of the application and/or supplemental questionnaire.

There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application.

If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application.

All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment.

EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.

ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline.

Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points.

Please click HERE for important Applicant Information and the County Employment Process.

Exempt Unit-Group C

The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.

For a summary of benefits, please click here .

Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ .

Closing Date/Time: Continuous

Salary:

$87,984.00 - $125,299.20 Annually